Intro to myVolunteerPage.com

Using the Exploratorium Volunteer Website Welcome to the online segment of Exploratorium Volunteer Orientation. Follow this brief tutorial and learn to: – Navigate the Exploratorium Website – Communicate with Administrators and Committee Members – Set up your online profile 2

Intro to myVolunteerPage.com Logging on for the First Time Start by opening your web browser Type myVolunteerPage.com in the browser address bar to access the “Volunteer Login” pagemyVolunteerPage.com 3

Intro to myVolunteerPage.com Getting Started Enter the Username and Temporary Password that was ed to you by the Exploratorium Administration Click the “Login” button 4

Intro to myVolunteerPage.com Overview: Main Menu Tabs Logging in brings up the “Home” page. The Main Menu tabs are: Home Sign-Up Assignments Hours Log Contact Reports My Profile 5

Intro to myVolunteerPage.com VERY IMPORTANT! If you make changes to data in any of the tabs or sub-tabs, you must click “Save” in that tab to record those changes. Otherwise your changes will not be saved. 6

Intro to myVolunteerPage.com Overview: Main Menu Icons Locate the 5 circle icons to the right of the Main Menu tabs* Click the ? icon to access the Website User Guide Click each of the 3 font adjustment icons and choose the font size that works for you Select the round red “Log Out” icon to exit 7 *Hovering over each icon will show a tool-tip.

*The Volunteer Website User’s Guide has additional information about the Sign-Up, Assignments, Hours Log and Reports tabs. Intro to myVolunteerPage.com Overview: Home Tab View Exploratorium contact information Link to us on Social Media Read the Exploratorium Mission Statement Learn more about Our StoryOur Story Scroll down to “Files” and download the Volunteer Website User’s Guide* and help files 8

Intro to myVolunteerPage.com Overview: Sign-Up Tab View activity types and attributes Sign up for specific activities Create Privacy Settings for your schedule Filter the list of volunteer activities 9

NOTE: The Sign-Up, Assignments, Hours Log and Reports tabs will be covered in detail in another tutorial. Intro to myVolunteerPage.com Overview: Assignments Tab View activity assignments if applicable Review, confirm or decline existing assignments Generate/print your schedule Add your assignments to a personal calendar 10

NOTE: The Sign-Up, Assignments, Hours Log and Reports tabs will be covered in detail in another tutorial. Intro to myVolunteerPage.com Overview: Hours-Log Tab Display your logged hours (if applicable) Remove entries if necessary View hours currently logged for you by staff 11

NOTE: Maximum total message size cannot exceed 4MB. Intro to myVolunteerPage.com Overview: Contact Tab Contact the Volunteer Managers Communicate with Administrators Send an to the main contact from an organization Resign from the Exploratorium 12

Intro to myVolunteerPage.com Overview: Reports Tab View a bar chart showing total hours logged for you over the last 12 months in the "Hours" section View a chart of your accomplishments logged and your hours goals Produce a "Detailed Hours Report" summarizing your hours and achievements View your report on screen or export it for printing 13

Intro to myVolunteerPage.com Overview: My Profile Tab Create a new profile Update your current profile Update emergency contact information Select qualifications and interests Specify your availability Set a goal for the number of hours you wish to achieve with each organization you belong to 14

Intro to myVolunteerPage.com Setting Up your Online Profile/My Profile Tab Select the “My Profile” tab Locate the “My Profile” sub-tabs under the main menu* View the "Basic Info" sub-tab (opens by default) My Profile Sub-tabs: Basic Info | Additional Info | Qualifications Interests | Availability | Goals 15 *My Profile must be selected to access the sub-tabs

*Passwords should be at least 8 characters long and include upper and lower case letters, digits, and symbols. Keep a copy in a secure location. Intro to myVolunteerPage.com My Profile/Basic Info/Change Password Click the “Change Password” button above the photo icon Create your new password* Enter your new password two times as requested Click the “Save” button to save your changes 16

*This is mandatory. No avatars please. Use jpg, gif or png format. For Headshot tips see How to take a Self Portrait (at home) with Mike BrownHow to take a Self Portrait (at home) with Mike Brown Intro to myVolunteerPage.com My Profile/Basic Info/Upload Your Photo Select the “Change” link under the photo icon to upload a picture of yourself Click “Choose File” in the pop-up box Select a photo* on your computer and click “Open” Select the highlighted “Upload” button to replace the photo icon with your photo 17

*Click “Save” in each tab. Look for pop-up “Updated successfully” in upper right corner to confirm the system has saved your changes. Intro to myVolunteerPage.com My Profile/Basic Info/Additional Info Select the “Additional Info” sub-tab Enter emergency contact information that is accurate and up to date *this is essential* Add personal information you wish to share Click the “Save” button* to save your changes 18

Intro to myVolunteerPage.com My Profile/Basic Info/Additional Info Fill in the “References” section Complete the “Groups” section if applicable Click the “Save” button to save your changes 19

Intro to myVolunteerPage.com My Profile/Qualifications Select the “Qualifications” sub-tab Complete “Qualifications for Exploratorium” Select a value in each of the drop-down lists Click the “Save” button to save your changes 20

Intro to myVolunteerPage.com My Profile/Interests Select the “Interests” sub-tab Check off things you are interested in volunteering for at the Exploratorium Click the “Save” button to save your changes 21

Intro to myVolunteerPage.com My Profile/Availability Select the “Availability” sub-tab Check the appropriate boxes to indicate when you are generally available to volunteer Click the “Save” button to save your changes 22

Intro to myVolunteerPage.com My Profile/Goals Select the “Goals” sub-tab Set a goal (optional) – Enter a start and/or end date for your volunteer period – Enter a goal for the number of hours you wish to achieve in the “Hours” field Click the “Save” button to save your changes 23

NOTE: Maximum total message size cannot exceed 4MB. Intro to myVolunteerPage.com ing People/Contact Tab Select the “Contact” tab in the Main Menu Click on a button in the “To” section to select a volunteer coordinator or committee name (one selection is permitted) Enter a subject and body text for your message Click “Browse” and select files you wish to attach Click the “Send ” button 24

Intro to myVolunteerPage.com ing from an Organization/Contact Tab To send an from an organization to the main contact for the Exploratorium: Select the “Contact” tab in the Main Menu Scroll Down to “Organizations” Click the “Main Contact” link to send an Enter subject and body text and click “Send ” Select “Resign from Exploratorium” if you are no longer available to volunteer. 25

Intro to myVolunteerPage.com Helpful Reminders: Click “Save” in whatever tab you are making changes to or your changes will not be saved Confirm that changes have been made in the “Updated Successfully” pop-up window Mouse over the “info” icons (an “i” inside of a circle) for additional information Upload a photo of yourself (no avatars) Update and verify emergency contact info 26

Intro to myVolunteerPage.com Congratulations... You’re in! See you around and online. Come celebrate with us at our volunteer events. 27