Aspen Student Portal Quincy Public Schools Student Information System aspen.quincypublicschools.com This template can be used as a starter file for presenting training materials in a group setting. Sections Right-click on a slide to add sections. Sections can help to organize your slides or facilitate collaboration between multiple authors. Notes Use the Notes section for delivery notes or to provide additional details for the audience. View these notes in Presentation View during your presentation. Keep in mind the font size (important for accessibility, visibility, videotaping, and online production) Coordinated colors Pay particular attention to the graphs, charts, and text boxes. Consider that attendees will print in black and white or grayscale. Run a test print to make sure your colors work when printed in pure black and white and grayscale. Graphics, tables, and graphs Keep it simple: If possible, use consistent, non-distracting styles and colors. Label all graphs and tables.

Connecting Homes ~ Schools and Student Performance Quincy Public Schools Connecting Homes ~ Schools and Student Performance Aspen Student Portal 1 How do I access the system? 2 Demonstration of various features 3 This is another option for an Overview slides using transitions.

Quincy Public Schools Student Portal The Student Portal is an online tool that allows you to monitor your child's progress in school. It provides you instant access to your child's grades and other information anytime and anywhere you have Internet access. For the 2013-2014 school year, the Student Portal is available to parents/guardians of all middle and high school students.  (parents please note that full implementation of the academic portion of the student portal is not mandatory for teachers at this time) As a parent/guardian, you can: •View the most current information about your student's academic performance such as grades and quarterly averages. •View student schedules. •Access daily attendance. •Review family information, such as emergency contacts. • View the Calendar The system was developed and tested with great care to ensure that student information is kept confidential and that only you, and authorized school personnel, can view your child's information.

In the near future, you will be able to: •Review your contact information and submit changes online. •Submit course requests online. •Quest – Online Educational Resources.

Your Login ID is your Student Identification Number (8 digits) Your generic password is quincy123. You will be prompted to change your password after logging on. Your new password should be at least one UPPER CASE LETTER and at least ONE NUMBER. Minimum of 6 digits. The password will be encrypted for security reasons. The example is showing the encrypted password. Give a brief overview of the presentation. Describe the major focus of the presentation and why it is important. Introduce each of the major topics. To provide a road map for the audience, you can repeat this Overview slide throughout the presentation, highlighting the particular topic you will discuss next.

After logging on for the first time… You will be prompted to change your password.

After logging on to Aspen, click on Set Preferences Tab up at the TOP right hand corner of the page. Click on the Security Tab. Enter your primary and alternate email address. Answer one of the security questions in the drop down menu. By answering the security question, if you forget your password it will be emailed back to you.

Student Announcements Students and family members, particularly those who are primary adult contacts for a student, use the Student Portal to see the student's information, academic progress, groups, and calendars. For a quick peek at your school, class, and groups information, use the Pages tab. Student Announcements Teacher website

On the Announcement Tab, teachers may have links to their web pages which contains additional information specific to their class. This is an example of a link to a TEACHER WEBSITE.

Use Tabs, Side-Tabs, and Sub-tabs Aspen is similar to a filing cabinet – it organizes folders of information with tabs, side-tabs, and sub-tabs: After you click a tab, side-tabs specific to that tab appear on the left side of the page. For example, if you click the My Info Tab, side-tabs such as Details, Transcript, and Schedule appear. If you click the Conduct tab, the Incident History side-tab appears.

Using Pages in the Student Portal The Pages tab appears when you log on to Aspen and contains the following: Click the Home icon or Pages tab to view your Home page. Often this is your school's Page and contains school news and announcements. Homework Assignment information. The Academics tab gives you access to view: classes and assignments Use your Calendar tab to manage your assignments and time. To make the calendar most helpful, be sure to click Calendar Settings on the Options menu to define your calendar settings.

Names Hidden for Security Use My Info Tab to view information including demographics, attendance, schedule and transcripts. Names Hidden for Security

MY INFO The My Info Tab is where you will find Demographic Information as well as Transcript, Attendance, Assessments, Course Requests (Grades 8-12), and Schedule Information. Transcript Schedule Info

The Academics Tab provides you access to view: •Classes •Assignments •Class attendance Click on a specific class to view details including assignments and grade summary. This is another option for an Overview slide.

How do I view my child’s grades? Click on the Academics Top Tab. Click on one of the course numbers. You will see a screen with summary attendance and grade information for that class

To view the grades on specific assignments in a class: View Assignments To view the grades on specific assignments in a class: Click the Academics tab. (parents please note that full implementation of the academic portion of the student portal is not mandatory for teachers at this time) Select the checkbox for the course you want to view assignments in. Click the Assignments side-tab.   Click the Category drop-down to select: All to view all assignments, or A category to see only that type of assignment (for example, click Tests to view only test grades). Category drop down

The Calendar Top Tab will allow you to view the calendar for homework assigned. Double-clicking on the assignment will show you details regarding the assignment. Under the menu Options you can personalize the calendar settings or add appointments. You may select the Day, Week, or Month view.

Student Locker Tab Students can upload and save files in the virtual locker. For example, from your home computer, you might upload an English essay, or a spreadsheet you created for Math class. Then, when you arrive at school, you can access your file from any computer. A list of files you uploaded appears.

Things to consider… Teachers may use the portal differently, it’s important to check with your child’s teacher to find out how they are using the tool. The data is secure and read-only. Feel free to explore. What will the audience be able to do after this training is complete? Briefly describe each objective how the audience will benefit from this presentation.

Additional Support and Resources Help within the Portal* User Guides* Quick Reference Cards* Short “How to Videos* QPS Website Aspen Publications (monthly) PTO Meetings * These tools were created by Follett Software and explains all functions of the Portal.

Time to log into the Aspen Student Portal aspen.quincypublicschools.com What will the audience be able to do after this training is complete? Briefly describe each objective how the audience will benefit from this presentation.

Your Login ID is your Student Identification Number (8 digits) Your generic password is quincy123. You will be prompted to change your password after logging on. Your new password should be at least one UPPER CASE LETTER and at least ONE NUMBER. Minimum of 6 digits. The password will be encrypted for security reasons. The example is showing the encrypted password. Give a brief overview of the presentation. Describe the major focus of the presentation and why it is important. Introduce each of the major topics. To provide a road map for the audience, you can repeat this Overview slide throughout the presentation, highlighting the particular topic you will discuss next.

After logging on for the first time… You will be prompted to change your password.

After logging on to Aspen, click on Set Preferences Tab up at the TOP right hand corner of the page. Click on the Security Tab. Enter your primary and alternate email address. Answer one of the security questions in the drop down menu. By answering the security question, if you forget your password it will be emailed back to you.