Maintaining STAR Quality M

AGENDA Introductions Introductions Recertification Deficiencies Recertification Deficiencies Review VPP Benefits & Principles Review VPP Benefits & Principles Breakout Sessions Breakout Sessions Developing a Strategy Developing a StrategyAGENDA Introductions Introductions Recertification Deficiencies Recertification Deficiencies Review VPP Benefits & Principles Review VPP Benefits & Principles Breakout Sessions Breakout Sessions Developing a Strategy Developing a Strategy M

Introductions Name Name Company Company Star Status Star Status Union / Non-union Union / Non-union Next Certification (months) Next Certification (months) What is your key take-a-way? What is your key take-a-way?Introductions Name Name Company Company Star Status Star Status Union / Non-union Union / Non-union Next Certification (months) Next Certification (months) What is your key take-a-way? What is your key take-a-way? M Note: This is an interactive session!

What is VPP STAR? A program that recognizes worksites that have achieved & are maintaining excellence in worker safety & health protection through cooperation with & among labor, management, & government excellence in worker safety & health protection through cooperation with & among labor, management, & government What is VPP STAR? A program that recognizes worksites that have achieved & are maintaining excellence in worker safety & health protection through cooperation with & among labor, management, & government excellence in worker safety & health protection through cooperation with & among labor, management, & government D

Are we Maintaining? Since last certification have you seen:Since last certification have you seen: –Roller Coaster performance –Change in management –Expansion –Reduction in Force (RIF) –Loss of focus –Economic impact –Lost momentum D

What is OSHA seeing! D

Management Commitment (Recertification findings) Change of management personnel??Change of management personnel?? Redirection of priorities (production vs. safety)Redirection of priorities (production vs. safety) Less time spent on Safety/VPPLess time spent on Safety/VPP Less resources for safety ($$)Less resources for safety ($$) Less management knowledgeable about safety & health/ VPP processLess management knowledgeable about safety & health/ VPP process New company owners, do they care?New company owners, do they care? M

Employee Involvement (Recertification findings) Less employees involved in all aspect of VPP evaluation (open to close!)Less employees involved in all aspect of VPP evaluation (open to close!) There must be 3 meaningful ways for employees to participateThere must be 3 meaningful ways for employees to participate –If you eliminate one means of participation, you must come up with another New employees not knowledgeable of VPP or elementsNew employees not knowledgeable of VPP or elements LTA follow-up with employee suggestions or reports of hazardsLTA follow-up with employee suggestions or reports of hazards M

Worksite Analysis (Recertification findings) Site no longer performs monthly inspections or ensures a quarterly coverage of entire site.Site no longer performs monthly inspections or ensures a quarterly coverage of entire site. New equipment, process or chemicals and no new IH samplingNew equipment, process or chemicals and no new IH sampling New process no JSA/JHANew process no JSA/JHA New equipment and no specific LOTO proceduresNew equipment and no specific LOTO procedures Analyze new equipment for safety prior to purchase (ie- machine guarding)Analyze new equipment for safety prior to purchase (ie- machine guarding) M

Hazard Prevention and Control (Recertification findings) Site not following the hierarchy of controlsSite not following the hierarchy of controls Emergency drills not held annuallyEmergency drills not held annually First Aid/CPR responders must be on all shiftsFirst Aid/CPR responders must be on all shifts Inadequate contractor safety programInadequate contractor safety program M

Safety & Health Training (Recertification findings) Inadequate training for new hiresInadequate training for new hires Inadequate training for temporary employeesInadequate training for temporary employees Lack of Knowledge of VPPLack of Knowledge of VPP Lack of hazard recognition skills as evidenced by numerous hazards noted on walkthroughsLack of hazard recognition skills as evidenced by numerous hazards noted on walkthroughs M

Again, Are we Maintaining? Since last certification have you seen:Since last certification have you seen: –Roller Coaster performance –Change in management –Expansion –Reduction in Force (RIF) –Loss of focus –Economic impact –Lost momentum M

What are we going to do? Get Back to Basics! You did it before! Courage & Conviction Motivate, Inspire, Believe Integrity, Honesty D Accountability

Why VPP? Creates Effective Management Tools – process to incorporate safety at facilities Strengthens Cooperative Relationships – networking between facilities and OSHA Increases Networking Resources Works Toward Enhancing Labor & Works Toward Enhancing Labor & Management Relations Management Relations – improves dialogue M

Who Benefits? WorkersWorkers – fewer injuries/illnesses/lost restricted cases, safer work environment UnionsUnions – labor management cooperation sets tone for improved cooperation in other areas EmployersEmployers – lower work related cost, increased moral and productivity IndustryIndustry – partnership with employees & OSHA OSHAOSHA – establish cooperative relationships, M

VPP Principles Voluntarism Cooperation Cooperation A Management System Approach A Management System Approach Model Worksites for Safety & Health Model Worksites for Safety & Health Continuous Improvement Continuous Improvement Employee and Employer Rights Employee and Employer Rights M

Categories of Participation Star Programs Star Programs – are self-sufficient in identifying & controlling workplace hazards Merit Programs Merit Programs – show willingness, commitment & ability to achieve site-specific goals Star Demonstration Programs Star Demonstration Programs – show star quality safety & health management systems that differs from the VPP module M

It has been observed at the OSHA VPP sites that developing strong safety cultures have the single greatest impact on Accident Reduction It is for this single reason that developing these cultures should be top priority for all Managers and Supervisors It has been observed at the OSHA VPP sites that developing strong safety cultures have the single greatest impact on Accident Reduction It is for this single reason that developing these cultures should be top priority for all Managers and Supervisors Why a strong Safety Culture? M

Have you conducted any Culture scans? This will tell you what you already know.. And what you may not know… Have you conducted any Culture scans? This will tell you what you already know.. And what you may not know… Why a strong Safety Culture? M

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Breakout Sessions

Management Leadership & Employee Involvement Employee Involvement Worksite Analysis Hazard Prevention & Control Hazard Prevention & Control Safety & Health training Safety & Health training Four Elements of VPP D

Management Leadership Name some items you can use as a measurement tool to determine how you are doing on management leadership M

How many ways can you get your employees involved in VPP? How do you measure your level of employee involvement? Employee Involvement M

How many ways can you get your employees involved in VPP? How do you measure your level of employee involvement? Employee Involvement M

Worksite Analysis How many different ways can you conduct worksite analysis? What tools do you have to measure the effectiveness of your worksite systems & activities? How many different ways can you conduct worksite analysis? What tools do you have to measure the effectiveness of your worksite systems & activities? M

Hazard Prevention and Control Name some items you can use as a measurement tool to determine how well you are preventing, eliminating, controlling hazards at your facility M

Safety & Health Training What training techniques are you using and are they working? What can you do better in the overall training process? How can you measure your training success? your training success? M

Breakout Sessions Reports Breakout Sessions Reports

Management Leadership Name some items you can use as a measurement tool to determine how you are doing on management leadership M

Management Leadership Establish communication Maintaining a written system Maintaining a written system Identifying roles responsibilities Identifying roles responsibilities Accountability Accountability Providing Resources Providing Resources Setting an Example Setting an Example Provide safety & health protection Provide safety & health protection Conducting system evaluations Conducting system evaluations Training Training M

Good Management Leadership HAS: Commitment at all levels Commitment at all levels Leading by example Leading by example Clear goals and objectives Clear goals and objectives Hold reports accountable Hold reports accountable Provide adequate resources Provide adequate resources Reality of work activities Reality of work activities M

How many ways can you get your employees involved in VPP? How do you measure your level of employee involvement? Employee Involvement M

Right to notify & being involved in the solution Safety & Health training of other employees Safety & Health training of other employees Analysis of job/process hazards Analysis of job/process hazards Participating in audits Participating in audits Ad hoc S&H problem-solving groups. Ad hoc S&H problem-solving groups. Employee improvement suggestion programs Employee improvement suggestion programs Safety observers Safety observers Attending OSHA conferences Attending OSHA conferences M

Worksite Analysis How many different ways can you conduct worksite analysis? What tools do you have to measure the effectiveness of your worksite systems & activities? How many different ways can you conduct worksite analysis? What tools do you have to measure the effectiveness of your worksite systems & activities? M

Worksite Analysis Results of site inspections Results of site inspections Number & type of employees Number & type of employees Suggestions and complaints Suggestions and complaints Industrial hygiene monitoring Industrial hygiene monitoring Medical surveillance results Medical surveillance results Minutes of Safety and Health meetings Minutes of Safety and Health meetings Accident & near-miss reporting& Accident & near-miss reporting& Incident investigations Incident investigations Written Safety practices Written Safety practices M

Hazard Prevention and Control Name some items you can use as a measurement tool to determine how well you are preventing, eliminating, controlling hazards at your facility

Hazard Prevention and Control Follow-up data on site inspections Follow-up data on site inspections Tracking safety Tracking safety Employee suggestions, complaints, etc Employee suggestions, complaints, etc Results from IH monitoring & medical Results from IH monitoring & medical Results in incident investigations Results in incident investigations Near miss / injury reporting follow-up Near miss / injury reporting follow-up Review of job hazard analyses Review of job hazard analyses Review of written safety / policy procedures Review of written safety / policy procedures Hazard Assessments Hazard Assessments M

Safety & Health Training What training techniques are you using and are they working? What can you do better in the overall training process? How can you measure your training success? your training success? M

Safety & Health Training New employee training documentation New employee training documentation Knowledge verification process Knowledge verification process Group or shift safety meeting minutes Group or shift safety meeting minutes Accurate employee training records Accurate employee training records Effective Safety & Health procedures training Effective Safety & Health procedures training Personal Protective Equipment training Personal Protective Equipment training Qualified train the trainers Qualified train the trainers M

Developing your Strategy

Developing Your Strategy Do your own audit or call a mentor! Do your own audit or call a mentor! Build a reporting tracking systemBuild a reporting tracking system – Access or sequel database – include all safety & health information Capture everything Capture everything – site inspections, incidents, audits, etc.. – employee recommendations M

Developing Your Strategy Mentoring (What is it, who do I call?)Mentoring (What is it, who do I call?) When do you call OSHA for a recertification date When do you call OSHA for a recertification date Can I ask who is coming?Can I ask who is coming? I heard there were changes to the audit?I heard there were changes to the audit? Back to Basics! M

Developing Your Strategy Take a day to analyze Take a day to analyze Create reports to include Create reports to include – Communicate your findings.. – Teach others – Create action plans from the data – Trending data by department, type etc.. Here is my example.. M

Note: Data taken from injury reports & interviews M

Experience Accident Rate

TASK FAMILIARIZATION Concern Knowledge and skills Hazard Recognition and Response RookieVeteran Stage 1 Anxiety Stage 2 Maximum Hazard Recognition and Response Stage 3 Habituation M

Developing Your Strategy Capture significant changes Capture significant changes Train a core group of VPP “experts” Train a core group of VPP “experts” Conduct annual self evaluation Conduct annual self evaluation Use OSHA on site review process Use OSHA on site review process Evaluations performance based Evaluations performance based Be visible & accessible to employees Be visible & accessible to employees Attend OSHA Conferences & share Attend OSHA Conferences & share Educate your employees on VPP Educate your employees on VPP Create a timeline Create a timeline M

Onsite Review M Interviews Site walk down Documentation review Lunch Time 90 Day items Daily open and close

Summary of Strategy Maintain documentation Maintain documentation Build a tracking system Build a tracking system Establish systems for data collection Establish systems for data collection Train a team on VPP “experts” Train a team on VPP “experts” Use your onsite annual evaluation Use your onsite annual evaluation Educate your employees Educate your employees Don’t forget the transfers Don’t forget the transfers M

There can be no work more rewarding and no job more fulfilling than helping to protect the lives and well-being of the working men and women who keep our nation strong. We can make a difference and we will." " There can be no work more rewarding and no job more fulfilling than helping to protect the lives and well-being of the working men and women who keep our nation strong. We can make a difference and we will." John L. Henshaw, Assistant Secretary of Labor for Occupational Safety and Health M

The key to your success is Networking Using Best Practices Courage to try new things Truly believing Relentless attitude OSHA & VPPPA & Partnerships M

Maintaining STAR Quality M