AIAA CVD 2013 Teleconference By Duane Hyland, AIAA Public Policy 1

AIAA CVD 2013 Logistics

3 CVD 2013 Schedule – Tuesday, March 19 All Events on Tuesday are at the Ronald Reagan Building and International Trade Center, 1300 Pennsylvania Ave, NW, Washington, D.C (Cross Street is Pennsylvania Ave. and 14th Street) * 9:00 a.m.: Congressional Visits Day Registration Opens, Pavilion Room 9:00 a.m. – Noon : Informal State Team Meeting/Work Time, Pavilion Room 9:00 a.m. – 11:00 a.m.: Students Bringing Space Research Down to Earth Room 2325, Rayburn House Office Building Noon – 1:00 p.m.: LUNCH – ON YOUR OWN 1:00 p.m. – 2:00 p.m.: Guest Speaker 2:00 p.m. – 3:00 p.m. : AIAA Staff Briefing/Orientation, Pavilion Room 3:00 p.m. – 5:00 p.m.: State Team Meeting/Work Time 5:00 p.m. – 5:30 p.m. : Wrap Up Question & Answer Session and Closing Remarks, Pavilion Room *The Ronald Reagan Building is reachable via Metro from the Orange or Blue Lines at the Federal Triangle Stop

CVD 2013 Schedule – Wednesday, March 20 All events are on Capitol Hill 8:00 a.m. : Duane Hyland on duty in back of Longworth House Office Building Cafeteria 9:00 a.m. : Your Meetings Begin (as per your teams schedule) 5:30 p.m. – 7:30 p.m. : AIAA Congressional Visits Day Reception, Room 902 Hart Senate Office Building 4

Map of Reagan Center 5

Map of Capitol Hill 6

Know Who You are Talking With The Member Chief of Staff/Administrative Assistant: Top Advisor to Member Legislative Director: Analyzes Pros and Cons of Policy Proposals Legislative Assistant: Reports to Legislative Director on Policy in the Assistants Policy Area. Legislative Correspondent: Reports to Legislative Director on Policy 7

Making the Most of CVD Research – Know your Audience Select – Select the Issue that fits them the best. Remember, focus on AIAA Issues, not personal projects, corporate issues, etc. Plan – Select the speaker to present the issue Polish – Make sure the presentation is well thought out and prepared.

Successful Advocacy – At the Meeting Present – present your advocacy in the most polished professional way possible. Focus – Pay full attention to the message delivery. No Cell Phones; No private side conversations. Respond – Be responsive to questions and have supporting data handy. Thank – Express thanks for the time, etc.

Successful Advocacy – After the Meeting Follow up – Provide any requested information in a timely manner. Thank – Send a thank you note, it cant hurt. Report – Report to AIAA on your visits Reflect – Reflect on what went right and wrong, and how to make CVD 2013 better!

At All Times Be Respectful and Focused Remember we are here at CVD for AIAAs Advocacy – Not YOUR companys, projects or personal cause. Make Sure to Turn These Things Off While Advocating for AIAA– Personal Electronics/Personal Political Views/Personal Views or Rivalries with Competing Companies/Programs/Agencies 11

At All Times Be Respectful and Focused Remember, CVD is about AIAA and Aerospace – Keep a clear focus on AIAAs Issues. Make Sure Your Message is AIAAs Message! Make Sure the Message is Polished! Make Sure the Message Counts! 12

13