New Initiatives Subcommittee Meeting TAC New Initiatives Subcommittee (NIS) Meeting Tuesday, May 11th, :30-5:00 pm Hyatt Regency Crystal City Arlington, VA 1

Agenda Welcome and Introductions (All) Old Business Close Out items – TC Nomination Form (Betty G); TC Workshop Form (Staff) 2009 Education Workshop Closeout (Andersen, Williams, Halliwell) 2010 Standards Workshop Status (Arrington) 2011 Workshop (Melanson) Program Committee Updates (Gross) TC Annual Report Form (Anderson) TC/PC Metrics (West /Arrington) TAC/NIS Documentation and web storage (Melanson) ABET Structured Programming Project Status(Arrington) New Business TC Newsletter Status and Articles Discussion (Melanson) TC Membership Totals Discussion and Action (Arrington) ASME/AIAA Fellow Information (Keenan) Other New Business Meeting Close

Close Out Items TC Nomination Form (Betty G) TC Workshop Form (Staff) 3

2010 Workshop Status 4

2011 Workshop Status 2011 Workshop discussed and resolved in TAC Exec meeting this morning. Resolution: 5

Program Committee Report Tony Gross 6

TC Annual Report Template (Nancy Anderson) Current version is being used in ETMG Propose awaiting experiences/updates before pushing forward with TAC use Possible web-based form will be investigated 7

TC/PC Metrics (Bill West) Telecon held on April 30 th with TAC leadership to focus goals and objectives Goals Discussion: Laura wants a tool for directors to use to evaluate each TC. –Goal is to take 5 minutes with yes/no answers to each item Basil wants TC to say what they are going to do then grade them against what they did. Laura stated that there must be minimum requirements that come from this ACTIONS Laura, Basil and Dave Riley to review current draft and categorize –Must be done –nice to have –Discretionary Within each category, they will prioritize importance 1 to N Bill West will aggregate the results 8 Return to Agenda

TC/PC Processes and Procedures Updates and Plan forward (Melanson) Status DRAFT TAC charter distributed Developed Document Naming convention Proposed Resolution for existing documents 9

Proposed Document Naming Convention AREA_X_file name_V##.ext Note: Use underscores between sections of name. AREA Identifier: TAC Technical Activities Committee NIS New Initiatives Subcommittee AASG Aircraft and Atmospheric Systems Group ADSG Aerospace Design & Structures Group ASG Aerospace Sciences Group ETMG Engineering & Technology Management Group ISG Information Systems Group PEG Propulsion & Energy Group SMG Space and Missiles Group X : this is the file category identifier (R – reference; T – training; C – control doc). Perhaps this needs to be 2 digits. C Control Document (documents policy; highest level TAC document) F Forms (form used in a process or procedure) P Process (details a specific process or procedure) R Reference document (reference information) 10

Proposed Document Naming Convention (contd) AREA_X_file name_V##.ext File name : a descriptive file name (try to keep it short). Include Draft in Name while in draft status(as the last word in the name). V## or D##: version number or draft number V followed by two digit sequential version number. Released and approved document version identifier. Update sequential number when DRAFTS are approved or accepted (if a previous version exists). Use preceding zero if version is less than 10. Initial releases are version 01. D followed by two digit sequential version number. Draft documents being developed. If a previously released version exists, always start from the latest release version for new draft. Use preceding zero if draft version is less than 10. Initial drafts are version 01..ext normal document type as described by program used in creation. doc MS Word (2007 uses.docx).pdf Adobe PDF.ppt MS Powerpoint (2007 uses.pptx).xls MS Excel (2007 uses.xlsx) others As appropriate Working on Changes/Drafts: Amend name to include "DRAFT" prior to existing file name; use existing version number until draft has been accepted, then update version number and delete DRAFT. 11

Team Voluteers and Focus areas (as of 5/7/10) 12

Current Document Cross Reference (as of 5/7/10) 13

Current Document Cross Reference (as of 5/7/10) 14

Current Document Cross Reference (as of 5/7/10) 15

Current Issue Identification (as of 5/7/10) 16

TC/PC Processes and Procedures Updates and Plan forward Next steps Review Draft Charter for issues, errors, or omissions –Whole team, focus on your area of specialty –Consider document retention plan in context of what is in the charter –Identify inconsistencies, omissions, errors, conflicting direction Review retained documents –Identify inconsistencies, omissions, errors, conflicting direction –Web-based spreadsheet will be used to collect issues Volunteers needed to lead changes and updates to each document (next pages) 17 Return to Agenda

Document Lead Volunteers (as of 5/7/10) 18 DocumentChange LeadMediaDocument TypeProposed Final Status 10b_NIS_Charter_January07_Proposed WordProcessDelete; part of new TAC Charter 2008 Intro WordReferenceDelete; part of new TAC Charter AIAA TC ChairTraining Jan 2010.ppt PowerpointTrainingRetain AIAA Value Rev 2 PowerpointTrainingRetain AIAAdirectortrainingJanuary2010 PowerpointTrainingRetain Comp Reg Process Final staff comments WordProcessRetain Ethical Standards – TAC 0108 Rev A WordProcessRetain; link to TESS in charter; change name to reflect publication focus NDATCProposal PDFReferenceDelete in favor of new TC formation Document Newsletter article template(draft).doc Melanson WordFormsRetain Nom pkt cover letter Guille WordReferenceRetain Nomination packet Guille WordProcessRetain PC Governing Doc_v2_Part 1 WordProcessRetain unique sections; incorporate policy into charter Starting a new TC WordProcessDelete in favor of new TC formation Document

Document Lead Volunteers (as of 5/7/10) 19 DocumentChange LeadMediaDocument TypeProposed Final Status Starting a TC_PC PowerpointTrainingDelete in favor of new PC formation Document TAC Organizational Chart Guille PDFControlRetain TAC Position Paper Process Duerr WordProcessRetain TAC-NIS Reorganization Project_Final_BH NO CHANGES PowerpointReferenceRetain, no changes TCchrhandbook Melanson WordProcessRetain, link to charter Tcnom Guille WordFormRetain Tcpresentation PowerpointReferenceRetain TechAwardsGuidelinesMAY07 GL PDFProcessDelete; incorporate in Charter WG Lessons Learned Melanson PowerpintReferenceRetain Workshop Seminar - v4 WordFormRetain TC Formation Process Melanson WordProcessNew PC formation Process WordProcessNew TC Funds Request Form WordFormNew TC Annual Report Template Anderson WordReferenceRetain Meeting Minutes Template Melanson WordReferenceRetain Return to Agenda

20 Structured Programming Education Requirements Study Return to Agenda

New Business Items 21

TC Newsletter Status – Draft Delivery Concept 22 Welcome to TAC News! Welcome to the inaugural edition of TAC News. This new forum will be distributed periodically to provide information and news to the heart of AIAA it s technical and program committee members. We hope to highlight important information about the work you are doing in your committees and how that work ties into Technical Activities Committee (TAC) and AIAA as a whole. We welcome your participation; your suggestions to Betty Guillie at Thanks, Laura McGill Vice President AIAA Technical Activities Committee In this Issue TAC Leadership Participates in Workshop on Standards - Members of TAC, TC and PC chairs joined the AIAA Standards Subcommittee to work on ways that TAC and Standards can improve AIAA s efforts. Read more …Read more … Wonder how conference rates are determined? - Technical Conferences make up a big part of AIAA s contribution to our industry. They also are a significant part of AIAA overall budget. Ever wonder how conference rates are established? Read more … Honors and Awards: A big part of your TC Job! – Recognition, in the form of participating in AIAA Honors and Awards, is a key part of your volunteer job. Here are some of the important things to know about AIAA Honors and Awards. Read more …

TC Newsletter Concept highlights ed Teaser to TC/PC members Links to typically one page articles on TAC sharepoint site –Allows for sharepoint topical searches; becomes a repository of information over time Three of four articles per issue max Periodic (quarterly, or twice per year??) –Success will hinge on your willingness to continually participate 23

TC Newsletter Status – Draft Article Format 24

TAC Newsletter Status Proposed Launch Articles Workshop – Arrington Author (complete, may need status update) AIAA Strategic Plan Update TAC Annual Report Summary Name…Ideas thus far? TACt. the atTACk TACless TACky See At TAC hments TACometer 25

TAC Newsletter Status Articles Ideas Honors and Awards –Focus on the importance, need for good pool and regimented process, not for current members Conference rates –Summary of Riley information Conference exhibits and the future –Communicate the need to grow and improve… –Possible consolidation of like conferences? TAC funds TAC organization and how it can help TCs/PCs PCs, what are they and how to best integrate across TCs How to increase the value of TC participation to your company 26

TAC Newsletter Status More Articles Ideas???? 27 Return to Agenda

TC Membership Categories and Membership Numbers Issues May 2010

29 Issues on the Table There are a few related issues relative to TC membership that have been raised over the past few months. In general, the issues fall into two areas: 1.Overall size of the TCs in terms of membership. 2.TC membership categories. Recognized categories: »Associate »International Ad hoc categories: »Emeritus Members

30 Issues on the Table TC size really brought to a head by GNC: Total membership of 80 per their annual report. Emeritus status members was already being investigated by Basils group (Nancy Andersen action). No definition of Emeritus category. No rules relative to term length or number of Emeritus members. What is the impact on AIAA and conference settings? Cost of dinners. Size of meeting rooms.

31 TC Membership Totals Is there a general problem, or just a couple TCs that are really pushing the envelop? 2009 membership statistics from Betty for 70 TCs. Data includes number of Members, Associate members and International members. No Emeritus member data.

32 Membership Statistics Data from 70 TCs: MembersAssociateInternationalTotal Sum Average TC TCs with over 35 Members: 15 TCs with over 45 Members: 1 TCs with under 30 Members: TCs have International members. Average of 5 International Members for these TCs. 34 TCs have Associate members. Average of 4 Associate Members for these TCs

33 Membership Statistics GNC is the leader for Members (50), Associate (17) and Total Membership (80) and near the top for International (13). Two other TCs have 40 or more Members: Space Transportation (41) Thermophysics (40) Five TCs have a Total membership of 50 or more: GNC (80) Electric Propulsion (55) Adaptive Structures (52) Fluid Dynamics (51) Propellants & Combustion (51)

34 Membership Statistics

35 Membership Statistics

36 Proposal to address issues: Develop guidelines for TC membership (in addition to the 35 Member limit). Work with the offending TC and those on the verge to get their membership numbers in order. General training for all TCs on new guidelines. Actions to address TC membership totals

37 Establish a Total Membership limit of 50 per TC. This will include all categories (Members, Associate, International and Emeritus…and anything else). However, keep the 35 Member limit in place. This gives each TC at least 15 additional membership slots for the other categories. Otherwise, a TC could just load up on Members and not go after Associate or International members. Membership Guidelines - Proposal

38 Used by several TCs, some formally, while others are more informal. Some examples of uses for Emeritus members: Recent past chair (mentoring of new officers, etc.). Awards nomination board. Conference support. Guidelines for Member Emeritus: Most have a specific purpose (defined goals and objectives). Should have a defined term (not member for life). Not intended to keep folks around just for the sake of keeping them around; we want turnover on the TCs and production from the membership. –Document processes, rather than rely on Yoda. Member Emeritus

39 Leave details up to the discretion of each TC. However, TC must define roles and responsibilities for Emeritus members. Must also have a defined term (1 to 3 years, say). Proposal to be reviewed by Deputy Directors and approved by group Director. Emeritus Member Guidelines Return to Agenda

Back-up Charts

41 Membership Statistics

42 Term limits for International members? (match Members). May impact ability for International members to attend a conference (TC membership provides impetus for funding). Term limits for Associate members? (probably not needed). Other points to consider/address…. Return to Agenda

43

Comparison of AIAA and ASME Fellows Process (DRAFT) Jim Keenan Deputy Director, Flight Sciences Aerospace Sciences Group

45 Background ASG approached about differences between AIAA and ASME Fellows process Determine the following: limitation on the number of members allowed for promotion to Fellow breakdown of Fellows per year (PhD, MS, BS, Other) current requirements/qualifications for becoming Fellows of each organization

Points of Contact 46 Carol Stewart, MBA Manager, Honors and Awards AIAA 1801 Alexander Bell Drive, Suite 500, Reston, VA (phone) (fax) Leila Persaud Manager, Honors and Fellows ASME Three Park Avenue New York, NY Tel: (212) Fax: (212) Cathy Mervyn Coordinator, Honors & Fellows ASME Three Park Avenue New York, NY

Limitation on number of Fellows AIAA Requires Fellows to be Associate Fellows prior which takes minimum of 12 years bylaw wording is one Fellow for every 1000 voting members may be elected annually. ASME 10 years of active practice and ASME membership No set limit on number of members who can be promoted to Fellow 47

Summary of Fellow Information 48 AIAAASME Total Membership~30,000~127,000 Required years before applying for Fellow 12 years required to become Associate Fellow 10 years ASME membership 10 years active practice Required rank prior to becoming a Fellow Associate FellowN/A % of members who can be promoted 0.1%N/A Maximum number per year based on membership 30No upper limit Number of Fellows by year * * * * * * * * * *77 *assumed based on total membership Over the last 11 years, the number of ASME Fellows has ranged from 75 (0.06%) to 140 (0.11%). The average number of Fellows from that time span is 112 per year which is approximately 0.088% of the total ASME membership. AIAA is set at 0.1% of total voting members.

Breakdown of Fellows by degree & year AIAA is unable to break down its Fellows by degree ASME does track the number of Fellows and degrees doctorate degrees (PhD or ScD) range from 73% to 90% over the last 11 years 49

Current requirements/qualifications AIAA: individuals of distinction in aeronautics or astronautics who have made notable valuable contributions to the aerospace arts, sciences, or technologies. ASME: have been responsible for significant engineering achievements. appears to have a broader scope through the use of Qualification Categories (back-up material) includes members outside of technical research who focus on engineering including education, professional leadership, codes & standards, and engineer/statesmen. 50

Current requirements/qualifications Examination of AIAA peer review evaluations form Quality of endorsements is redundant based on the other evaluation criteria Weakness in the AIAA evaluation process for service to the profession (elected officials can receive more points than long serving individuals) service to profession double-dips by recognizing publishing papers which is also accounted in the Technical evaluation Management is only considered important by the AIAA if the manager is a program manager or a full professor. Equates full profess to a program manager. 51

Conclusions AIAA and ASME have similar basic requirements for Fellow Similar percentages of members who become Fellow Slight difference in length of time required to nominate Major shortcomings for AIAA No explicit emphasis is placed on leadership or innovation in education, standards development, or statesmanship Apparent requirement/reliance on networking to achieve Fellow status (election/quality of endorsements) Bias of AIAA toward research, academic positions, elections, and open publications limits the pool of possible Fellows 52

Recommendations AIAA should: 1.Develop a Qualification Category to aid nominations and evaluations 2.Eliminate overlap between topic areas (technical vs. service to the profession) 3.Clarify broad terms (e.g. Program Manager, Well Known for Cost Effective Management) 4.Eliminate or reduce the reliance on quality of endorsements 5.Determine other metrics for service to the profession 53 Return to Agenda

BACK-UP MATERIAL 54

Qualifications for AIAA Fellow 55 (4/22/2010) Fellow Individuals of distinction in aeronautics or astronautics who have made notable valuable contributions to the aerospace arts, sciences, or technologies. Nominees must be Associate Fellows. Five AIAA member references (of specific AIAA member grades) are required. Nomination forms are due by 15 June; references are due by 15 July.

Qualifications for AIAA Fellow 56 (4/22/2010)

Qualifications for ASME Fellow (4/22/2010) FELLOW QUALIFICATIONS: At the time of advancement from member grade, a Fellow shall be a corporate member of the Society, have been responsible for significant engineering achievements, and shall have had: A Fellow, one who has attained a membership grade of distinction, at the time of advancement shall be a corporate member of the Society, shall have been responsible for significant engineering achievements, and shall have not less than 10 years of active practice and 10 years of continuous corporate membership in ASME.

Qualifications for ASME Fellow Qualification Categories Design Engineering Product Application Research & Development Education Project Management Industrial Leadership/Management Leadership in the Engineering Profession Codes & Standards Engineer/Statesman (4/22/2010) 58 Return to Agenda

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