AIAA Central Florida Section Council Meeting Randy Allen Chair 17 May 2012

2 Agenda Action Items Calendar Subcommittee Updates

3 Action Items Upcoming Events N/A Section Officer Nominations Chair, Secretary, and Treasurer uncontested 14/665 (2%) Voted –11/14 from the Council No write-ins Vice Chair –Aaron Blevins (10/14 or 71.4%) –Jose Castillo (3/14 or 21.4%) –Yunjun Xu (1/14 or 7.1%)

4 Action Items Awards Banquet Debrief Needed earlier access for set-up Reception table outside main room Honorees dont pay, but their guests do When honoring member, share personal story Flag protocol Certificate/pin protocol and handshake Help/assignments Pointer, auto advance, jump drive Adequate food (dessert) Send save the date pre-announcement

5 Action Items Audit Committee Jose, Amanda, and Yunjun volunteered Budget Review Randy and Jim to meet Student branch funding $500 to each university (UCF and UF) Fall and Spring or once/year?

6 Action Items Review By-Laws Council to read and provide feedback to Randy –IV-2: August May –VI-3, -4, -5: Review –VII-3: Annual Meeting? –VII-6: Roberts Rules? –VIII-1: 1 OCT - 30 SEP 1 JUN - 31 MAY –VIII-3: August May –VIII-4: Two officer signatures? –IX-1: Young Members Young Professionals –XI: Letter ballot?

7 Agenda Action Items Calendar Subcommittee Updates

8 Calendar Year (1 JUN – 31 MAY) JUN Section Audit, Budget, and Annual Reports (due 30 June) Nominations for CAT II Section Awards (due 30 June) Annual Goals –Standing Committees w/Deputy Directors and CAT II Section Awards »Career Enhancement, Membership, Pre-College, Public Policy, and Young Professionals –Educational Activities Update Officers Online Appoint Regional Leadership Conference (RLC) Attendee(s) (2-3 August 2012 in Atlanta, GA)

9 Calendar Year (1 JUN – 31 MAY) JUL Attend Regional Leadership Conference (RLC) –2-3 August 2012 in Atlanta, GA Complete Committee Staffing for the Section Complete/Submit Section Insurance Form (due 1 August)

10 Calendar Year (1 JUN – 31 MAY) AUG August is for Aerospace UCF Aviation Design (quantitative requirements) Publish a Newsletter Distinguished Lecturer (Fall) –John Anderson (Glenn) Distinguished Service Award Nominee Notify Headquarters of Insurance Deductions (due 1 August) AIAA Engineer of the Year Award Nominee

11 Calendar Year (1 JUN – 31 MAY) SEP Contact Student Branch Faculty Advisors (Mutual Programs) Coordinate Membership Development Technical Committee Nominees

12 Calendar Year (1 JUN – 31 MAY) OCT Receive Rebate from HQ (Audit, Budget, and Annual Report) Forward AIAA Engineer of the Year Award Nominees to Regional Director

13 Calendar Year (1 JUN – 31 MAY) NOV Wings n Things (Saturday, 3 November) Senior Design Reviews (UF/UCF) Submit Category III Incentive Rebate Request to Regional Director

14 Calendar Year (1 JUN – 31 MAY) DEC Distinguished Lecturer (Spring) –Paul Zarchan

15 Calendar Year (1 JUN – 31 MAY) JAN Finalize Plans for Engineers Week –YMCA Rocket Launch (Abi Rutledge,

16 Calendar Year (1 JUN – 31 MAY) FEB Seminole County Science Fair Student Paper/Presentation Reviews (UF/UCF) Engineers Week

17 Calendar Year (1 JUN – 31 MAY) MAR Congressional Visits Day Sun n Fun Begin Nomination Process for Section Officers Associate Fellow and Fellow Nominees

18 Calendar Year (1 JUN – 31 MAY) APR Student Conference –NC State in 2013 Awards Banquet –Recognize 25-, 40-, 50-, 60-, and 70-year members –Membership upgrades –Special awards (e.g. member of the year) Review Nominees for Council Positions Honorary Fellows Nominees

19 Calendar Year (1 JUN – 31 MAY) MAY Begin Transition of New Officers Audit & Budget and Officers Roster (due 30 June) Annual Report and CAT II Section Award nominations (due 30 June) –STEM K-12 (Wings n Things, E-week YMCA, Sun n Fun, Southwest Middle School, Lyman High School, Educator Associates) –Public Policy (Almost A4A, CVD) –Membership (Retention, Membership upgrades) –Communication (Electronic announcements, AIAA banner)

20 Agenda Action Items Calendar Subcommittee Updates

21 Goal Setting Standing Committees Academic Affairs Career Enhancement Activities Educational Activities Honors and Awards Membership Activities STEM K-12 Activities Professional Member Education Public Policy Student Activities Technical Activities Young Professional Activities

22 Goal Setting Standing Committees with Deputy Directors (for Regional Support) Career Enhancement Activities Educational Activities Honors and Awards Membership Activities STEM K-12 Activities Public Policy Technical Activities Young Professional Activities

23 Goal Setting Standing Committees with Deputy Directors (for Regional Support) and CAT II Section Awards ($) Career Enhancement Activities –Cynthia Williams: Membership Activities –Joseph Sims: STEM K-12 Activities –John Fay: Public Policy –Steve Justice: Young Professional Activities –Christianne Hamilton:

24 Goal Setting Other Important Activities Educational Activities (Academic Affairs, Professional Membership Education, Student Activities) –Cassy Dellinger: Technical Activities –Tom Mensah:

25 Goal Setting AIAA Benefits Venues for info exchange (conferences/meetings, journals/books) Peer recognition through honors and awards Career development/continuing education Providing a voice for aerospace through public policy Benefits to AIAA Leave a legacy

26 Subcommittee Updates Career & Workforce Devt §4.7 (Jerry Lutz) Time Management Workshops Career Transition Workshops Career Benefits Workshops (health care reform, financial planning, etc.) Technical vs. Management Career Path Workshops Resume Writing/Interviewing Skills Employee Assistance Programs (Job Fairs) Announcements of Job Openings

27 Subcommittee Updates Membership Activities: §4.11 (Aaron Blevins) New member recruitment Retention campaigns Member upgrades sponsored by the section Number of RAC meetings Number of section officers attending RLC Number of National award nominations submitted by section members

28 Subcommittee Updates STEM K-12 §4.13 (Morgan Ewen) Increase educator associate members and educator conference attendance Expand recognition of teachers for efforts contributing to a stronger aerospace workforce Expand online K-12 materials Section Member participation in competitions and programs as coaches, mentors, judges, hosts of local events and directly working with students in classroom environment

29 Subcommittee Updates STEM K-12 §4.13 (Morgan Ewen) Southwest Middle School (LEGO MINDSTORMS NXT) Jack/Kathy Colpas: Reach for the Stars Natl Rocket Competition Wings n Things Engineers Week / YMCA rocket launch Aero Academy (Lakeland) Educator Associates Seminole County Science Fair –Orange County? Boy Scout Merit Badges in Robotics w/UCF

30 Subcommittee Updates Public Policy §4.14 (Amanda Depreta) Events –Section participation in Congressional Visits Day –Section participation in August is for Aerospace –Special Public Policy Section Events People –Congressmen/women –Senator/senatrix Industries –Modeling and Simulation –Missiles and Fire Control

31 Subcommittee Updates Young Professionals §4.16 (Jose Castillo) Speak at a Student Branch meeting / share experience Other young engineers at your place of employment Identify Lawrence Sperry Award candidates Young Professional's Aerospace Career Handbook Associate Technical Committee Membership Half-price dues program –This special dues rate is available for professionals who were not previously AIAA student members or professional members and are within their first five years of professional practice.

32 Subcommittee Updates Educational Activities §4.8 (Yunjun Xu) UCF (Yunjun Xu: Advisor, Josh Giffin: President) UF (Rick Lind: Advisor, Joseph Veingrad: President) Professional development (members only) –LabVIEW, StarCCM+, MATLAB/Simulink, etc. Student development –Foundation Design Competitions –Scholarships (AIAA and CFS) –Regional Student Conference (logistics, judges, etc.) –UF papers cross-pollinate UCF activities –C Programming class at UCF

33 Subcommittee Updates Technical Activities §4.15 (Clint Plaisted) Technical activities within our Section Technical activities with other Sections –Cape Canaveral –Palm Beach Technical Mini-Symposia –Modeling and Simulation –Missiles and Fire Control

34 Subcommittee Updates Programs §4.6 (Gino Bonfanti) Distinguished Lecturers and other Section events SpaceX tour (Clint/Amanda)

35 Subcommittee Updates Honors and Awards §4.10 (Randy Allen) Sustained Service –Jim/Jerry, nominations due 1 July, references due ? Associate Fellow –Yunjun (Rick), nomination due 1 May, references due 1 June

36 Subcommittee Updates Communication§4.12 (Brent York) Newsletters Web sites Electronic Announcements (i.e., s, fax) Advertising/Public Affairs Use of the AIAA Table Top Display, AIAA banner, etc Use of Company's TV monitors and posting services Articles to Regional newsletters, AeroSpace America magazine, local newsletters

37

38 Miscellaneous Category Funding CAT I: Membership CAT II: Section awards CAT III: Regional Directors discretion CAT IV: Vice President, Member Services discretion CAT V: Section start-up

39 Membership