1 Office of State Finance Agenda Completed Work (Incident/SR/Projects)Project Portfolio (3 year plan)Current Project StatusIssuesCommunications and Governance Feedback and Questions Appendix

2 Office of State Finance Agenda Communications and Governance

3 Governance / Communications Approach Partner Meeting Quarterly Partner Meeting (Oct, Feb) Bi-monthly newsletter (Oct, Dec) Monthly Status Updates (Oct, Dec, Jan)  Next Partner meeting May Procurement Advisory Group HR/Payroll Advisory Group Future Service Request compiled and prioritized Bi-monthly meeting (January) High level DHS roadmap  Detail DHS roadmap  Next Financial Advisory meeting (March) New Governance / Communications Processes Have Started Finance Advisory Group Initial Procure to Pay roadmap developed and reviewed  Procure to Pay roadmap reviewed and approved with management  Service Request compiled and prioritized  Bi- monthly meeting start (March)

4 Office of State Finance Agenda Completed Work (Incident/SR/Projects)Communications and Governance

5 Team Responsibilities Resources Spend 67% of Their Time on Projects and 33% On Support

6 Incident – Service Request The Team Closes on Average 1500 Support Service Request or Incidents a Month

7 Service Request – Continuous Improvement Completed Functional Request Moved OESC and ODOT to Bi-weekly payroll Converted ODOT to the PeopleSoft Leave System Moved ODOT and OESC to Positive Time Reporting An additional 30 agencies were moved to employee self service. Total of 48 agencies in production Tested and moved Payroll Tax Updates 09D, 09E and 09F Closed out 120,000 old PO’s so they can be archived Reconciled all encumbrances and pre encumbrances for FY02, 03, 04, 05, 06 and 07. (removed PO’s and Req’s that sill had funding that statutorily had been lapsed, also removed this from Commitment Control) Numerous HCM and Fin/PO reports have been updated/enhanced

Completed Projects since last Partner Meeting OSF/ODOT AR Billing Item Maintenance Deposits Schedule Budget Accounting of 2009 Completed Projects Available in Appendix

9 Office of State Finance Agenda Completed Work (Incident/SR/Projects)Project Portfolio (3 year plan)Communications and Governance

10 Portfolio/Project Framework Portfolio (3 Year Plan) Define / Implement ServicesMaintainOperational Improvements Concept Initiation Planning Execution - Identifies a project idea, potential benefits and initial scope -Defines and authorizes a project obtains budgetary estimates - +/-50% Plan Updated Portfolio and Scorecard - Defines objectives and plans the course of action required to attain the objectives - +/-10% Plan Updated Portfolio and Scorecard - Integrates people and other resources to carry out the plan - Updated Scorecard, Monthly Status Project Framework Close

Multi Agency Business Services Opportunity Map Enterprise Service Automation Human Capital ManagementOtherSupplier Relationship Financial Management Supply Chain Mgmt Assets Time and Labor Pilot Higher Education Interface Asset Mgmt Pilot Scanning and bar coding Grant/Project /Contracts Rollout Expense Module Treasury AP Workflow eBill Pay Voucher Build Leave Request Approval Grants Provisioning Business Intelligence Financial Analytics Licensing Archiving Phase 2 Budget Govt Risk & Compliance Address Scrubbing Software e- procurement Inventory ODOT Inventory Rollout Training Web Delivery Time and Labor Rollout Commitment Accounting Rollout Enterprise Learning - Rollout Strategic Sourcing- e- Supplier Rollout Financials Upgrade Apply Bundles 2011 Apply Bundles PCard Backfill Developers Integrated Item Maintenance Deposits T&L Manager Self Service GPC Pilot – ODOT/OESC Apply Bundles 2011 Employee Self Service Rollout Org Publisher Asset mgmt Rollout ConceptInitiationExecutionPlanningClose Backfill Developers T&L Mgr Self Service Rollout GPC Pilot – ODOC/DEQ Inventory Implementation ARRA Transparency HCM Functionality Enhance Time and Labor for Non b-weekly Openbooks Phase 3 Carl Albert Payroll E- Perfromance OSF/ODOT AR Billing Data Staging Area CAFR Reporting New Project

12 Multi Agency Business Services Opportunity Map Changes Since Last Partner Meeting Map was changed to include 2010, 2011, and 2012 Completed projects ODOT/OSF AR & Billing, Deposits, Item Maintenance New Projects Data Staging Area – Move Oracle data into staging tables to feed OSF/ODOT reporting data marts Open books Phase 3 – Utilize business intelligence for openbooks website CAFR Reporting - Utilize business intelligence for CAFR reporting Carl Albert Payroll – Move Carl Albert to the Peoplesoft payroll system E-performance – Automated Performance Management Process (PMP) Projects Moved Project Management Phase Asset Management Rollout – Moved to execution. Starting rollout in April Scanning and bar coding – Moved to planning, Added RFID in scope, Needed for Asset Rollout, RFP in process Treasury GL – Moved to planning, RFP response received. Review in process HCM Functionality Enhancements– Moved to execution, Following functionality can be utilized by all state agencies. Table of Organization, Unclassified Salary Bands, Employee Photo’s, new Leave Codes, Market Pay Matrices, Targeted Headcount Matrices, better Employee Search capabilities. Higher education interface – moved to execution

13 Office of State Finance Agenda Completed Work (Incident/SR/Projects)Project Portfolio (3 year plan)Current Project StatusCommunications and Governance

14 Projects in Execution Delivery Schedule ReplanExecution

15 JanJan FebFeb MchMch AprApr MayMay JneJne JlyJly AugAug SepSep OcTOcT NovNov DecDec JanJan FebFeb MchMch AprApr MayMay JunJun JuLJuL AugAug SepSep OcTOcT NovNov Scanning- Bar Coding AP Workflow Treasury GPC Pilot ODOC/DEQ Time & Labor Extended Data Staging Area Licensing Grants Provisioning Projects in Planning Schedule Planning

16 Office of State Finance Agenda Completed Work (Incident/SR/Projects)Project Portfolio (3 year plan)Current Project StatusIssuesCommunications and Governance

17 Issues 2) The fixed asset rollout plan has been completed and additional state resource is required to deliver on the current schedule. Determining how to fund the project with additional state resource. IssuesStatus 1) PeopleSoft requires agencies to be on bi-weekly payroll to support integration between payroll and Projects / Grants / Contracts. DEQ and Commerce are not moving toward a bi-weekly payroll. A detail plan has been created and presented to DEQ and Commerce that would support anticipatory payroll. Commerce has committed to the plan And DEQ is in the process of reviewing. 3) The bi-weekly payroll conversion was more difficult for the agencies and HCM Team than expected We will conduct a post mortem on the bi-weekly payroll project and determine what we can do to improve the conversion process 4) ODOT has delayed their Implementation of Grants/Projects/ Contracts, Inventory, and Time and Labor The team is currently re-planning the Implementation for the four pilot agencies (DEQ, Commerce, ODOT, OESC).

18 Office of State Finance Agenda Completed Work (Incident/SR/Projects)Project Portfolio (3 year plan)Current Project StatusIssuesCommunications and Governance Feedback and Questions

19 Office of State Finance Agenda Completed Work (Incident/SR/Projects)Project Portfolio (3 year plan)Current Project StatusIssuesCommunications and Governance Feedback and Questions Appendix

20 In our last partner meeting we talked about posting content from the partner meeting, and monthly project updates to the web for your review. You can find this information at the following URL A bi-monthly newsletter, and a monthly executive steering presentation (status) will be posted on this page along with the IT partner information. We have also set up a new Notification Group called CORE Updates. Please subscribe to the CORE Updates listserv to get automated notification when a new document is posted. Click the following link and you will be notified each time an update is made available. CORE Updates Notification link: Website Instructions

21 Completed Projects 2009 – Total 12 Schedule *World Class – 80% Budget *World Class – 94% * The Hackett Group, a global strategic advisory firm, is a leader in best practice advisory, benchmarking and transformation.

22 Completed Project CORE HCM Upgrade 9.0 PeopleSoft ESS Travel Expense EFT Strategic sourcing/e-supplier Fin Phase II - BPA, fit gap, Config Archiving Phase 1 Enterprise Learning Mgmt – DEQ Financials Maintenance Packs 2009 Commitment Accounting Accelerated OSF/ODOT AR/BI ARRA Reporting AR Billing Schedule Budget