Springfield Metro Sanitary District's new Spring Creek WWTP project benefits from managing project information electronically

PRESENTERS Gregg Humphrey PE, PLS Director/Engineer with the Springfield Metro Sanitary District Christy Crites PE – Construction Administrator with Crawford Murphy & Tilly MODERATOR Eric Law Founder & CEO of EADOC

Springfield Metropolitan Sanitary District's Spring Creek WWTP project SMSD along with Crawford, Murphy & Tilly are using the EADOC web based project management application to manage the four phase, 3 year, $125M construction of the new Spring Creek WWTP project. Owner perspective

SMSD – THE EARLY YEARS

The Springfield Metro Sanitary District was formed in 1924 under the Sanitary District Act of 1917 to provide sewage treatment to Springfield, Illinois. At that time, all of the 66,000 residents were discharging their sewage directly to Spring Creek that ran along the northwest perimeter of the town. Concern for public health drove the residents to create an entity to collect, treat and discharge the communities sewage. History of SMSD Wastewater Treatment Plant Improvements Owner perspective

The Spring Creek facility began construction in 1926 and was completed in 1928 and put into operation in Numerous plant expansion and renovations have been completed from 1928 through In 1973, a second treatment plant was constructed which divided the original plant’s service area into two planning areas. Beginning in the mid 1970’s, surrounding municipalities began pumping their waste streams to SMSD for treatment. This trend continues as more stringent effluent requirements are added to communities discharge permits. The District foresees continued interest from other surrounding communities. Owner perspective

In 2005, the Illinois Environmental Protection Agency notified the SMSD they were hydraulically and biologically overloaded at both the Spring Creek WWTP and the Sugar Creek WWTP. SMSD retained Crawford, Murphy & Tilly, Inc. to prepare a study proving that the treatment facilities were adequately treating the additional flow and biological loading while maintaining effluent quality within the limits of their discharge permit. IEPA approved the plan and rerated the treatment facilities with the stipulation that SMSD begin the planning process for plant improvements.

Owner perspective It was agreed the oldest facility, the Spring Creek Plant, would be designed and completed first and then renovations to the Sugar Creek Plant would follow. Following the rerating, SMSD and CMT began the planning process. Existing facilities were evaluated for expansion and plans for a green grass facility were studied. The plan was approved by IEPA and design of the Spring Creek facility began. The planning process projected in 2030, SMSD would be serving approximately 143,000 people and require an average capacity of 32 million gallons per day (MGD) with a peak treatment capacity of 80 MGD

Planning for Growth & Expansion Present Westward Expansion White Oaks Mall South of I-72/Lake Area Rochester and Sherman 1976 Study 1988 Study Spring Creek Plant Sugar Creek Plant West Side Trunk Lift Station 2000 Study

Owner perspective The construction of the Spring Creek Plant was divided into four phases to maximize Illinois Environmental Protection Agency State Revolving Loan funds which provides low interest rate loans. Phases 1 and 2 bids were taken in July River City Construction from Peoria, Illinois was the low bidder on both phases of construction and was awarded the work. Phase 3 bids were taken in February Plocher Construction from Highland, Illinois was awarded the work. Phase 4 will bid in As construction neared, CMT approached the District about using a construction software package.

THE PLAN: Spring Creek SMSD – Spring Creek SITE LAYOUT PLAN December 2007 Design Development (as proposed) Back up Generators Disinfection Aeration Tanks Secondary Clarifiers Primary Clarifiers Administration Building Headworks Operations Building Sidestream Treatment Cannibal * Sludge Thickener * * * * Anaerobic Digesters * Excess Flow Treatment * Existing Buildings to be reused as maintenance storage

Owner perspective Benefits of the software during the construction process: Receive notification of all construction paperwork Keep up-to-date on responses to RFIs, new Field Orders, submittals, daily field logs Shop drawings are available for review by Owner and Staff Change Orders are tracked and reports available Financial information is continually tracked and the financial status of the project is known at all times. The software has streamlined the process of multiple phases of construction with different contractors and all the documentation generated by the construction process.

Construction Manager/ Design Engineer perspective

Why use an internet based construction management solution?  Multiple phases of construction on one large project mean multiple prime contractors.  Multiple phases of construction occurring at the same time with multiple prime contractors means lots of paperwork and coordination.  Multiple engineering design subconsultants requiring access to information in a timely manner.  Multiple offices of lead designer requiring access to information in an up-to-date fashion.

Construction Manager/ Design Engineer perspective Evaluation of Software  Evaluated several software packages to determine which package matched our requirements for:  Ease of use, this was the most important selling point  Internet based package for off-site accessibility  Complete Financial package  Fast technical support  Customization  CMT checked references and found EADOCs received high praise for ease of use and quick response to questions and any needs for customization.  Evaluated ease of use by using a tutorial and found program to be intuitive and easy to understand.

Construction Manager/ Design Engineer perspective A Team Approach  CMT has offices in St. Louis, Indianapolis and Springfield involved in the design and construction.  Four design sub-consultants were under contract to continue support services throughout the construction phase.  Three field trailers would be onsite and need construction information in a timely manner.  Providing an efficient means of sharing information with all parties of the design/construction engineering team was critical.  The internet based approach with all of the paperwork submitted electronically was the best approach.

Construction Manager/ Design Engineer perspective Benefits to the Engineering Team Ability to forward a request for information (RFI) to design staff with a few key strokes and monitor progress through viewing the history.  Multiple disciplines are able to review shop drawings and merge the responses to create a final response package to the contractor even when the review staff and the contractor are in multiple locations.  Send information to field offices with a key stroke. Expedites delivery of construction paperwork and submittals.  Saves money on shipping submittals back and forth and reduces effort to markup multiple copies of submittals.  Access to the information anywhere and anytime.  Filing of paper documents is greatly reduced, only file documents requiring signature and final submittals

Construction Manager/ Design Engineer perspective Challenges for the Engineering Team  New processes, getting everyone trained on the program.  Some front end work to upload all information.  Getting stable internet connection at the job site for field staff which is consistently fast enough to download and upload information.  Getting everyone on the team to use the program as it is intended.

Construction Manager/ Design Engineer perspective Phases 1 & 2 bid July 2009 and have the same prime contractor. Phase 3 bid February 2010 and now we have a second prime contractor on board.  Both prime contractors were eager for an electronic submittal process.  EADOC hosted a training session for Phases 1 and 2 training both the design staff and the contractor.  CMT was able to provide training for the Phase 3 contractor after using the software for 9 months.  Both prime contractors have expressed satisfaction with the software package

Construction Manager/ Design Engineer perspective Benefits to the Prime Contractors  Quick means of submitting Requests for Information (RFI’s), submittals and proposals for change orders.  Reduces cost of shipping for submittals.  Expedites response time for questions since the answers are sent out electronically as soon as the RFI is answered.  Allows contractor to flag submittals that need to be expedited.  Meeting minutes are transmitted more quickly through EADOC than via mail.  Basically all communication is expedited and tracked.

Construction Manager/ Design Engineer perspective Challenges for the Prime Contractors  New and different.  Getting internet connection at the job site consistently fast enough to download and upload information.  Getting all supplier and subcontractors trained on program and using it correctly.  Making sure all involved parties have computer and internet access.  Some suppliers will not accept electronic submittals, but most accept the electronic version.  Software occasionally runs slow due to connection speeds.

Construction Manager/ Design Engineer perspective Achieve the Greatest Benefits  Learn and understand the features of the program.  Take advantage of training opportunities.  Utilize the features available.  Take advantage of the repository of information, specifications, drawings, memos, pictures,etc.  Get all stakeholders involved and utilizing the program.

EADOC Statistics Phase 1 started August organizations, 52 users 83 RFIs, 141 Submittals (25 day avg turnaround) 64 RFPs, 24 Change Orders Phase 2 started August organizations, 54 users 46 RFIs, 120 submittals (29 day avg turnaround) 59 RFPs, 26 Change Orders Phase 3 started December organization, 53 users 25 RFIs, 43 Submittals (11 day avg turnaround) 5 RFPs, 2 Change Orders

Questions Questions from the audience for the presenters? Contact Information Gregg Humphreys SMSD Christy Chrites Crawford, Murphy, & Tilly Eric Law EADOC LLC x704