ENGR-10_Lec-11_PowerPoint_Tips.ppt 1 Bruce Mayer, PE Engineering-10: Intro to Engineering Bruce Mayer, PE Licensed Electrical & Mechanical Engineer Engineering 10 PowerPoint GuideLines

ENGR-10_Lec-11_PowerPoint_Tips.ppt 2 Bruce Mayer, PE Engineering-10: Intro to Engineering Student Presentations  During Meetings of 26Apr & 1May  ANY Topic OK Engineering topic preferred if possible Counts as BOTH HW10 and EXTRA Credit –Worth a Total of 6 pts  And Do NOT have to do any more for HW10  HW10 alternative = Exercise Write: Resume, Cvr Ltr, Thank You ltr

ENGR-10_Lec-11_PowerPoint_Tips.ppt 3 Bruce Mayer, PE Engineering-10: Intro to Engineering Student Presentation Logistics  Done Using POWERPOINT  Minutes 5-10 Slides  Inform Me of Your Intention by M/23Apr Presentation to the Instructor –Will to load onto rm3902 presentation computer –Presentation accepted as Attachment Until The DAY BEFORE The Presentation  Can also bring on USB Drive on Presentation Day

OnCampus PPT Prep Resource The Communications Studies Operation Maintains a COMMUNICATIONS LAB that is Available to ALL Students for FREE The “Comm Lab” Specializes in Helping Students with PowerPoint Presentations The Rm 803 CommLab Hours of Operation: Mon: 9a-3p Tue: 9a-12n & 1-4p Wed: 9a-12n & 1-3p Thur: 9a-12n & 1-2p

Chabot “Std” PPT Template The “Standard” Chabot College Template is OnLine at powerpoint.cfm?filename=chabot1

Presentation Training The BEST Presentation Training → Giving Presentations There is No Substitute for EXPERIENCE in this Regards –PREPARE Carefully & Extensively –Do a POST-MORTEM Evaluation Ask YourSelf : What could I have done BETTER

Student Presentation ScoreCard

ENGR-10_Lec-11_PowerPoint_Tips.ppt 8 Bruce Mayer, PE Engineering-10: Intro to Engineering Some tips to make your presentations presentable Basic Power Point Guidelines

ENGR-10_Lec-11_PowerPoint_Tips.ppt 9 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations  Contrast is important.  For paper… Dark text on a light background.

ENGR-10_Lec-11_PowerPoint_Tips.ppt 10 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations  For projection… Light text on a semi-dark background The eye is attracted to the light on the screen

ENGR-10_Lec-11_PowerPoint_Tips.ppt 11 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations  Stick with a single background. The background is the stage for your information. Set the stage and leave it alone!

ENGR-10_Lec-11_PowerPoint_Tips.ppt 12 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations  Don’t try to dazzle the audience with graphics or style…but with the information.  The medium is not the message.  The information is the message.

ENGR-10_Lec-11_PowerPoint_Tips.ppt 13 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations Balance.  Do not center bullet points.  It makes the text ragged.  And hard to read and follow with your eyes.

ENGR-10_Lec-11_PowerPoint_Tips.ppt 14 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations Balance.  Generally, left-justify bullets.  This keeps things neat..  and easy to follow.

ENGR-10_Lec-11_PowerPoint_Tips.ppt 15 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations Balance. Centered graphics leave little room for text.

ENGR-10_Lec-11_PowerPoint_Tips.ppt 16 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations Balance. Place graphics off-center. More room for text. Better balance. More pleasing to the eye. Left placement leads the eye to the text.

ENGR-10_Lec-11_PowerPoint_Tips.ppt 17 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules - Capitalization AVOID ALL CAPS – VERY HARD TO READ. First Cap – More Formal Harder To Type And More Decisions. This is an example of capitalizing the first word Less formal. Easier to type and fewer decisions

ENGR-10_Lec-11_PowerPoint_Tips.ppt 18 Bruce Mayer, PE Engineering-10: Intro to Engineering Use Restraint With Fonts  Employ only a few...stick to familiar fonts  Stay away from gimmicky fonts unless for a theme.  Keep type sizes consistent.  Serif vs. Sans Serif. Serif  Classic – Sans Serif  Modern  DON’T USE ALL CAPS.

ENGR-10_Lec-11_PowerPoint_Tips.ppt 19 Bruce Mayer, PE Engineering-10: Intro to Engineering Choose Fonts Wisely  Italics are more difficult to read.  Use bold when you want some words to stand out.  Font size Easy to read (18 pt) Easy to read (24 pt) Easy to read (32 pt) Easy to read (48 pt)

ENGR-10_Lec-11_PowerPoint_Tips.ppt 20 Bruce Mayer, PE Engineering-10: Intro to Engineering Avoid Text Overload  Having too much text on the screen can defeat the purpose of using PowerPoint. The slides begin to look like a jumble of text, making slides difficult to read and unrecognizable from each other. People will either try to read everything or copy everything down or they will lose interest. List only the key points. If you have more info to include use more slides or create handouts.

ENGR-10_Lec-11_PowerPoint_Tips.ppt 21 Bruce Mayer, PE Engineering-10: Intro to Engineering Use Solid Colors instead of fill Patterns on Charts  Patterns on bars or pie slices cause confusion.  Solid colors convey a clear bold message

ENGR-10_Lec-11_PowerPoint_Tips.ppt 22 Bruce Mayer, PE Engineering-10: Intro to Engineering Use Simple Tables to Present Numbers Try not to make footnotes too small

ENGR-10_Lec-11_PowerPoint_Tips.ppt 23 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules That You Must Have to Have a Good Presentation. One of the most common mistakes in creating a presentation is to place too much information on the screen. This can cause the reader to become distracted from the speaker…just like you are now. Audiences are much more receptive to the spoken word.

ENGR-10_Lec-11_PowerPoint_Tips.ppt 24 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Presentation Mistakes. Too much information. Reader gets distracted Audiences are much more receptive to the spoken word.

ENGR-10_Lec-11_PowerPoint_Tips.ppt 25 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules Keep it simple..  Make bulleted points easy to read.  Keep text easy to understand.  Use concise wording.  Bullets are focal points.  Presenter provides elaboration.  Keep font size large.

ENGR-10_Lec-11_PowerPoint_Tips.ppt 26 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Power Point Guidelines  Build the Story…don’t give them too much info at once.  Stick with the same transition.  Be creative but leave some color choices to professionals.  Try Stick to the “6-6” Rule Six words per line  Six lines per page 

ENGR-10_Lec-11_PowerPoint_Tips.ppt 27 Bruce Mayer, PE Engineering-10: Intro to Engineering Choosing a Color Scheme  Beginners Should Stick with Power Point defaults or company standard templates.  What may look good on your computer may be unreadable when projected.  Remember to use strong, contrasting colors for Text.

ENGR-10_Lec-11_PowerPoint_Tips.ppt 28 Bruce Mayer, PE Engineering-10: Intro to Engineering The Color Wheel  Colors separated by another color are contrasting colors (also known as complementary) Good CONTRAST  Adjacent colors (next to each other) harmonize with one another. e.g. Green and Yellow Good BLENDING

ENGR-10_Lec-11_PowerPoint_Tips.ppt 29 Bruce Mayer, PE Engineering-10: Intro to Engineering Use Contrasting Colors  Light colors on dark background. Dark colors on light background.

ENGR-10_Lec-11_PowerPoint_Tips.ppt 30 Bruce Mayer, PE Engineering-10: Intro to Engineering Background – Bad  Avoid backgrounds that are distracting or difficult to read from  Always be consistent with the background that you use No More than two Background forms

ENGR-10_Lec-11_PowerPoint_Tips.ppt 31 Bruce Mayer, PE Engineering-10: Intro to Engineering Clip Art & Graphics  A few excellent graphics are better than many poor ones.  Photographs can be powerful.  Use sparingly!

ENGR-10_Lec-11_PowerPoint_Tips.ppt 32 Bruce Mayer, PE Engineering-10: Intro to Engineering Religious leader Civil rights activist Author Poet Minister

ENGR-10_Lec-11_PowerPoint_Tips.ppt 33 Bruce Mayer, PE Engineering-10: Intro to Engineering Martin Luther King Jr.  Religious leader  Civil rights activist  Author  Poet  Minister

ENGR-10_Lec-11_PowerPoint_Tips.ppt 34 Bruce Mayer, PE Engineering-10: Intro to Engineering Good Chart  Clear & Concise

ENGR-10_Lec-11_PowerPoint_Tips.ppt 35 Bruce Mayer, PE Engineering-10: Intro to Engineering Bad Chart  Busy & Unclear

ENGR-10_Lec-11_PowerPoint_Tips.ppt 36 Bruce Mayer, PE Engineering-10: Intro to Engineering Some Comments  The Previous Tips are Good for General Interest Presentations  6 Words per Line, 6 Lines per Slide is Easy to Follow, But Builds a NON-Archival Slide –If Handouts are Made, Audience MUST MAKE NOTES  This is at Least as Distracting as too Much Text Slide Set is not FREE STANDING

ENGR-10_Lec-11_PowerPoint_Tips.ppt 37 Bruce Mayer, PE Engineering-10: Intro to Engineering Comments cont.  You Don’t Want the Medium to Overwhelm the Message, But…  Presentation Should Show Respect for the Audience by Being NEAT and Well ORGANIZED Rehearsed Ahead of time if Needed Made Available Either –In HardCopy –OnLine

ENGR-10_Lec-11_PowerPoint_Tips.ppt 38 Bruce Mayer, PE Engineering-10: Intro to Engineering Comments cont.  Technical Presentations Tend to be Graphics-Heavy c.f. Dr. Ozer’s, Mr. C Cassilas ’s Presentations  The MOST Difficult Task in Slide Construction → Balancing Information Overload –The slides look “Busy” Insufficient Information

ENGR-10_Lec-11_PowerPoint_Tips.ppt 39 Bruce Mayer, PE Engineering-10: Intro to Engineering Summary  Need Careful Preparation  Keep the Presentation Simple  Avoid “Busy” Slides Too Much Text, Confusing Graphics  Keep Information Well Organized  Do NOT read from your slides verbatim  Remind the audience of key points at the end of the presentation