WEB for Admissions On Line Application Upload Process Bruce Correll – Lehigh University Melissa Gerding – Villanova University Bob McBride – LaSalle University

PABUG Admissions “PUSH” Set Up Forms and Decision Points Bruce Correll - LEHIGH

Decision Points Individual vs. Job Submit “batch” push Who ??? and How many??? Push overrides vs. individual overrides test and options Must be related to required portions of the app. SOAINFR is a key to matches {{{{ be careful of use of middle initial or name and its effect }}}} EDI standards in SOAXREF using TS 189 codes or user generated

Push Set Up SAAERUL SOAXREF (during app set up must match SOACURR, SOAXCUR, AND SOAWCUR SAAWAPP Required and Optional must match SAAECRL

Process Forms and Application “Flow” Melissa Gerding - VILLANOVA Admissions “PUSH” Process Forms and Application “Flow” Melissa Gerding - VILLANOVA

SAAEAPS Electronic Application Process Form USES Review electronic applications Delete “frivolous” applications Review/process suspended or erroneous records resulting from Batch process OR 4. Verify and load applications in Manual process

SAAEAPS

SARETMT Elec. Appl. Verify/Load Process Job Submission Process Use this Job to Batch process applications that meet processing guidelines (set up previously) Run in Audit and Update Mode NOT used in Manual upload process

SARETMT

SARETMT- Parameters WGW5 (set up in SAAERUL) N (set up matching rules) 01 Interface code w/ match rules WGW5 (set up in SAAERUL) 02 Match only on SSN and Last Name N (set up matching rules) 03 Application Source % or WEB (currently, the only source is WEB) 04 Application Type % (for all) or any particular type i.e. W5 (set up in STVWAPP) 05 start date range: The start date when the application was created 06 end date range: The end date when the application was created 07 Term Code: % (for all) or enter a particular term code 08 Override App.Status Ind Y to override the appl Status indicator (note: if set to N, then it must be done manually on SAAEAPS) 09 Override App. Accept Ind Y to override the Appl Accept Indicatior (note: if set to N, then it must be done manually on SAAEAPS) 10 use generated ID, SSN, or Web ID G (generated ID), S (SSN), E (Web ID) 11 Print detail/summary D (detail), E (errors), B (both), S (summary) 12 audit or update A (audit), U (update) 13 match on current SPRIDEN (Y/N) Y (match on current SPRIDEN) 14 Last name only match length Can leave it blank 15 create recruit record (Y./N) Y or N 16 Source code for Recruit Record Enter Source Code or leave blank

SAAEAPS Suspense/Error Status

Manual Verification/Person Search

SOQMTCH Resolve Suspense / Match Process

Create Person/ New Record

Manual Verification

Manual Verification / Review Results 2 1

Example: Error in Procedure This is BAD!!!! This is Bad!!!

Verification Complete/ Load Application

Application Pushed

Resources, Schedule, Additional Decision Points Admissions “PUSH” Process Maintenance Resources, Schedule, Additional Decision Points Bob McBride – LA SALLE

Web App History - Day Implemented in Day Admission Fall 2000 Some modifications required Manual process Hasn’t evolved much since implementation

Web App History – Eve / Grad Implemented in Eve/Grad Summer 2003 Baseline product with supporting MS Access Reports and Worksheets Manual process Uses latest enhancements to the product

Staffing – Day All Undergraduate admissions systems maintained and operated by IMG Push process run by Technical Specialist for Admission Manual clean up performed by day support staff

Staffing – Eve / Grad All evening and graduate systems maintained by Associate Registrar Push process run by support staff in Office of Adult Enrollment Manual clean up performed by grad / eve support staff

Process Schedule - Day Runs on a weekly basis Pushed, printed and distributed to support staff for data cleanup Support staff distributes to counselors for file review Decision letters mailed weekly starting in mid October

Process Schedule – Grad / Eve Runs on a daily basis Pushed, printed and cleaned up by support staff Support staff distributes files to individual grad directors for file review Decision letters mailed weekly

Questions? Bruce Correll = bsc1@lehigh.edu Melissa Gerding = melissa.gerding@villanova.edu Bob McBride = mcbrider@lasalle.edu Documentation: Using Banner Student: Chapter 11 Admissions (version 5.5: pp 11.172-11.224)