Pennsylvania Banner Users Group 2008 Fall Conference Finance Reporting from the ODS using Cognos

General Announcements: Please turn off all cell phones/pagers If you must leave the session early, please do so as discreetly as possible Please avoid side conversations during the session Questions will be answered ….. Thank you for your cooperation

Session Outline Why Cognos 8? Who is the customer and what information is needed? Now, a word from our customer… Content Delivery User feedback Spotlight >> Multidimensional cubes << Q&A

Dickinson College Private, four year, undergraduate, liberal arts College located in Carlisle, PA 2,388 students (Fall 2008) $350M Endowment (FY08)

Why Cognos 8 for Financial Reporting? The need for fact-based decisions based on enterprise-wide information Timely and consistent data Features Robust and customizable User friendly Fit into College-wide ERP and BI implementation strategy

Why Cognos 8 for Financial Reporting? (cont) Provides for a single version of the metadata Relatively seamless integration between queries, reports, charts, powercubes, and scorecards User-oriented interface

Who is the customer and what information is needed? VP, Treasurer of College Treasurers report Monthly Auxiliary P&Ls Financial Statements Associate VP and Treasurer Treasurers report Financial Statements Director of Planning and Budget Treasurers report Weekly Auxiliary P&Ls Budget preparation reports Multi-dimensional cube reports Financial Statements

Who is the customer and what information is needed? Director of Intl and Grant Accounting T-reports Multi-dimensional cube reports Financial Statements Financial Controller, Assistant Controller T-reports Financial Statements Weekly Ad-hoc requests Bursar and AR office staff FOAPAL distribution reports Account activity by detail code/term Accounts with holds Cash/deposit reconciliations Other audit/reconciliation reports

Cognos 8 BI Interface Numerous Reporting Capabilities, Including: 1) Financial Statements; 2) Auxiliary P&Ls; 3) Self Service Reports; 4) Legacy System Reports; and 5) Treasurers Reports

Treasurers Report Summary High level report that enables the Treasurer and Directors to see a snapshot of the Colleges operating budget position at any point in time

Balance Sheet The Colleges official, audited Balance Sheet is 100% automated in Cognos 8

Operating Statement of Activities The Operating Statement of Activities is also 100% automated in Cognos 8, and the Colleges official document

Multi-dimensional Cubes FOAPAL is structured in hierarchal format Easy click, drag, and drop functionality for end users Virtually unlimited fiscal years worth of data can be analyzed quickly and easily Fund groupings can be conventional U, T, P or customized for your particular needs

Multi-dimensional cubes (cont) Multiple measures across multiple timeframes can be reported and analyzed easily Zero and/or blank suppression option Customized calculations

Multi-dimensional cubes (cont) Report developed by Director of Planning and Budget

Multi-dimensional cubes (cont) Report filters can be displayed in output, if desired Year-over-Year analysis of FY Budget and FYTD Actuals Program Expenses All departments with program expenses

Multi-dimensional cubes (cont) Data can be viewed in a conventional crosstab/spreadsheet format, or in a variety of charts/graphs.

Multi-dimensional cubes (cont)

Drop-down menus allow for quick and easy changes of data sets

Multi-dimensional cubes (cont) Year-over-Year comparisons created quickly and effortlessly by END USERS! FOAPAL elements can be nested, grouped, and sorted.

Open to the Floor Questions Comments