August 26, 2011

No door-to-door recruitment per DESE Ensure you are in compliance with the DESE marketing practices No posting of Provider information on school grounds No yard signs can be placed on school property No flyers taped to school doors Cannot obtain rosters of parents and them Cannot use incentives to get selected as provider 2

Can only attend Open House/PTO/PTA meetings with approval of the principal and only if all Providers have the same opportunity No distribution of flyers outside schools Materials for distribution must be given to the school office Schools determine where materials are to be placed to ensure equal opportunities for all Providers 3

Applications must be on approved form and filled out completely Multiple Providers must be listed All sections must be completed Providers may not fill out applications en masse for distribution to parents Only single students may be on an application Siblings may or may not qualify 4

Vendors may not submit applications to the schools nor the District office Do not contact or encourage parents to contact S&F Programs to determine status of applications Slows down the process You will receive rosters when available Parents will receive notification when approved 5

SES guidelines dictate all students must be on F/R lunch AND score at Basic or Below Basic on the MAP or other standardized assessment measures Limited amount of resources for SES Must serve the academically neediest students first in District/Building identified grades 6

Rosters sent to Providers and Schools Read receipt will accompany your notification to ensure delivery Parents notified by mail and letter sent home from school with students Read receipt will accompany your notification to ensure delivery 7

Compliance Clerks (2) visit all sites Monitor/review/assess… Tutor & Student activities/interaction Review Individual Instructional Plans and compare to instruction occurring Review sign-in sheets and students in attendance Assess bus use 8

Consistent charges… 1-30 students = cost for one bus = cost for two buses Invoices for bus services will be sent to the Provider monthly with payment expected within 30 days Transportation billing issues to Anna Munson, /Bus issues contact Deanna Anderson, Audits will be conducted randomly and also a minimum of 3 times annually In accurate reporting of bus use will result in monthly audits 9

Building Use Form submitted & approved One will be included with your contract Obtain additional from District website Provider Contact Information Form Services Location Form SES Employee Roster Form Must be re-submitted if you add additional tutors prior to tutors being onsite 10

The following must be submitted prior to payment of 1 st invoice: Copies of pre-test for each student Individual Instructional Plans Sign-in sheets Payment for building use (if not prepaid) 11

Provider MUST be current with payments of: Transportation Building use charges Failure to be current in payments for all charges will result in delayed payment of invoices 12

Post tests Report card Evaluation surveys 13 Prior to payment of last invoice all required documents must be submitted including but not limited to:

Thank you! We look forward to working with you this year 14