A Few Minutes with ImageNow™ Department of Records Management

What is ImageNow™ A document management software platform –Virtual File Cabinet –Links directly to a host application such as: PeopleSoft RMS ACT EMAS Workflow manager –Allows documents to be routed to different employees –Controls versions to eliminate duplicate copies Allows for easy destruction/deletion of documents –Contains a virtual “time clock” for retention and disposition –Matched up directly with University Records Retention Schedule

Desktop Application Loaded on the desktop Uses Campus Connection credentials Available as a Web application

Document Basic Concepts Document loaded in Scanner Image imported into ImageNow Paper copy is shredded

Capture Profile – Images Document Images can be created from: Scanners Existing files (W:\ drive, desktop, etc.) Fax Machines & other peripherals

Quality Assurance – Multiple Options All images can/should be reviewed for quality assurance Catches scanning errors Allows for easy re-scan/re-import

Batch – Ready for Linking Link to a host application PeopleSoft, RMS, ACT, etc. Open program with ImageNow, side-by-side

Link Document to Host Record Extracts key data elements from host program Stores elements on the document in ImageNow

Linked Keys & Custom Properties Can use drop-down fields for ease in selection Can store custom data fields

Search for Documents

For More Information Contact Department of Records Management –Erin Vandenberg, Director of Records Management X –Todd Kleine, Assistant Director of Records Management X2-7126