Missouri Electrical Cooperatives Multi-Jurisdictional Hazard Mitigation Plan Kick-Off Meeting #1 Sho-Me Power Electric Cooperative, Marshfield, Missouri January 18, 2011

Welcome & Introductions Who are we? – Rob Land, Risk Management and Training Director Association of Missouri Electric Cooperatives – Doug Hermes, Statewide Coordinator, Missouri Association of Councils of Government – Tye Parsons, Executive Director, Northwest Missouri Regional Council of Governments

Who are you? Welcome & Introductions Electric Cooperatives Sho-Me Power Electric Cooperative (G&T) Crawford Electric Cooperative, Inc., Gascosage Electric Cooperative Howell-Oregon Electric Cooperative, Inc. Intercounty Electric Cooperative Assn. Laclede Electric Cooperative Se-Ma-No Electric Cooperative White River Valley Electric Cooperative, Inc. Regional Planning Commissions Meramec Regional Planning Commission South Central Ozarks Council of Governments Lake of the Ozarks Council of Local Governments

Why Are We Here? Federal Law (The Stafford Act) was amended in 2000 to require state and local governments and other public bodies to plan and prepare for future natural disasters. Having a federally-approved Hazard Mitigation Plan (HMP) allows public bodies to be eligible for federal disaster mitigation dollars

Why Are We Here? Missouri’s Electric Cooperatives will be eligible to apply for federal disaster mitigation funds IF they have a HMP in place Federal mitigation funds can be used for: – Infrastructure hardening (retrofit) – Retrofit existing buildings and structures – Structure elevation – Soil stabilization – Etc.

Why Are We Here?

Several months ago, AMEC approached Missouri SEMA about developing a statewide HMP that would cover the 47 cooperatives in the state. SEMA recommended using Missouri’s Regional Planning Commissions to complete the plan, who have been completing county-level hazard mitigation plans since about 2002.

Structure and Process Missouri’s 19 RPCs Every Non- Metro RPC will be completing at least two individual cooperative “chapters” of the Statewide plan.

Structure and Process Northwest Missouri Regional Council of Governments is the lead RPC for this project. Bootheel RPEDC is responsible for GIS QA/QC Missouri’s 19 RPCs

Structure and Process Each Cooperative has been assigned an RPC to complete your “chapter”

Structure and Process Meramec Regional Planning Commission – Crawford Electric Cooperative, Inc. – Gascosage Electric Cooperative – Associated Electric Cooperative South Central Ozarks Council of Governments – Howell-Oregon Electric Cooperative, Inc. – Intercounty Electric Cooperative Assn. – Se-Ma-No Electric Cooperative – White River Valley Electric Cooperative, Inc. Lake of the Ozarks Council of Local Governments – Sho-Me Power – Laclede Electric Cooperative

Structure and Process The Statewide HMP will be broken into two general parts: – Part One: Plan elements common to every electric cooperative – Part Two: Individual “chapters” for each cooperative that list specific hazard considerations and vulnerabilities, infrastructure inventory, and mitigation strategies.

Structure and Process Specific Hazard Vulnerabilities – i.e. Flood Areas, Heavily Forested, Earthquake Zones, Dam Failure, Land Slide Infrastructure Inventory – Transmission Lines, Buildings, Other Related Facilities Mitigation Strategies – i.e. Underground utilities, storm safe rooms, tree trimming, hardening lines/poles

Project Timeline February – May 2011 – Data collection and asset inventory June – November 2011 – HMP meetings with Cooperative staff – RPCs create individual Cooperative “chapters”

Project Timeline Final Cooperative “chapters” are due December 1 st, First draft of entire statewide HMP plan is due to SEMA March 15 th, Final draft is due to SEMA May 15 th, Upon SEMA and FEMA approval, Cooperatives become eligible for PDM and HMGP funding.

What Happens First? The first few months of the project revolve around data collection and mapping. The RPCs will be contacting you to discuss data needs (specifically your physical assets).

What Happens First? Data Collection – Lines, buildings, critical infrastructure, generation/transmission/distribution related facilities – Prefer standard GIS format (ESRI) – RPCs will overlay base asset information with hazard maps to produce loss estimates.

What Happens Next? After the data collection is complete and SEMA has approved our plan template, the RPCs will begin the planning process RPC staff will be meeting with Cooperative staff to determine: – Specific vulnerabilities – Past mitigation efforts – Prioritized mitigation actions

Tracking In-Kind Contributions The federal funds paying for the statewide HMP require local matching funds. The matching funds are documented by the work put in by Cooperative staff towards this project.

Tracking In-Kind Contributions In-Kind contributions are documented by using a special timesheet for the project Whenever you work on the HMP project, be sure to record your time on the timesheet and have a supervisor sign it. This includes: – Phone calls with RPC staff – Travel time to/from HMP meetings – Time spent gathering data for the plan

Tracking In-Kind Contributions

Break Out Meramec Regional Planning Commission – Crawford Electric Cooperative, Inc. – Gascosage Electric Cooperative – Associated Electric Cooperative South Central Ozarks Council of Governments – Howell-Oregon Electric Cooperative, Inc. – Intercounty Electric Cooperative Assn. – Se-Ma-No Electric Cooperative – White River Valley Electric Cooperative, Inc. Lake of the Ozarks Council of Local Governments – Sho-Me Power – Laclede Electric Cooperative

Questions? Thank you to Sho-Me Power for hosting our kick-of meeting today. If you have questions after today, be sure to contact your partnering RPC!