VMM13 begins at 3 p.m. CDT today. This meeting will be captioned for your convenience and recorded for future access. #VMM13 June 6, 20131

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#ALAVMM13 Call to Order Maureen Sullivan ALA President

#ALAVMM13 Keith Michael Fiels ALA Executive Director 15

#ALAVMM13 James (Jim) G. Neal ALA Treasurer

Introductions Moderator: JoAnne Kempf, Director, Office of ALA Governance Public Text-Chat: Mary Ghikas, Senior Associate Executive Director Parliamentarian: Eli Mina

Connect with Other Members #ALAVMM13 live tweeting library facebook.com/AmericanLibraryAssociation

ALA Bylaws Article II, Section 4: "Membership meetings may be held virtually, and the Executive Board shall establish the procedures for such meetings."

Establishing a Quorum: The quorum for a Membership Meeting is 75 ALA Personal Members.

Procedures Governing ALA Virtual Membership Meetings

Agenda Thursday, June 6, p.m. – 4:30 p.m. CDT 3 p.m. Call to Order by ALA President, Maureen Sullivan Introductions and Announcements Establishing the Quorum Procedures Agenda 3:10 p.m. Reports: President’s Report and Discussion Segment – Maureen Sullivan Executive Director Report and Discussion Segment - Keith Michael Fiels Treasurer’s Report and Discussion Segment – James (Jim) G. Neal 3:40 p.m. Resolutions and Testimonials 3:45 p.m. Polling/Discussion Topics (as time allows) 4:30 p.m. Adjournment 22

Reports Portion of Agenda Time is reserved after each report for comments/questions.

Screen shot with call outs to come from Dan This one is for chat

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Report from ALA President Maureen Sullivan #VMM13 June 6,

President’s Report Looking Back, Looking Forward Community Engagement at Your Library “The Promise of Libraries Transforming Communities” #VMM13 June 6,

President’s Report Looking Back, Looking Forward Community Engagement at Your Library “The Promise of Libraries Transforming Communities” #VMM13 June 6,

President’s Report Looking Back, Looking Forward Community Engagement at Your Library “The Promise of Libraries Transforming Communities” #VMM13 June 6,

President’s Report Reimagining ALA Continued Conversations with the Big “Six” Publishers School Libraries & Librarians #VMM13 June 6,

President’s Report Reimagining ALA Continued Conversations with the Big “Six” Publishers School Libraries & Librarians #VMM13 June 6,

President’s Report Reimagining ALA Continued Conversations with the Big “Six” Publishers School Libraries & Librarians #VMM13 June 6,

President’s Report State Department Diplomatic Reception Rooms “Leading into the Future” ALA Leadership Institute Closing Remarks #VMM13 June 6,

President’s Report State Department Diplomatic Reception Rooms “Leading into the Future” ALA Leadership Institute Closing Remarks #VMM13 June 6,

President’s Report State Department Diplomatic Reception Rooms “Leading into the Future” ALA Leadership Institute Closing Remarks #VMM13 June 6,

Question or Comment? 1. Use public text-chat area if you wish to share with everyone. OR 2. Use the Q & A box to send to the Moderator. Be sure to include your name and institutional affiliation.

Report from ALA Executive Director Keith Michael Fiels #VMM13 June 6,

ALA’s strategic goals: Who are we and what are we trying to accomplish?

Our mission: “..the development, promotion and improvement of library and information services and the profession of librarianship…” “…enhance learning and ensure access to information for all.” Our 2015 Strategic Plan: “…a world where libraries, both physical and virtual, are central to lifelong discovery and learning and where everyone is a library user.”

Goal I: Advocacy, Funding and Public Policy Public awareness Research and evaluation Supporting library advocates Local, state, national and international Collaboration Using new technologies

What are we advocating for? Literacy Intellectual freedom Access to information for all Preservation of our cultural heritage Library funding

Goal 2: Building the profession Library Education Continuing Education and Career Development Leadership Development Diversity

Goal 3: Transforming Libraries Sharing innovative practices Experimentation Using new technologies Leadership development and training

What do we mean by transformation? Communities Collections Services Relationship to community Facilities Staff Leadership

Goal 4: Member Engagement Innovation and experimentation Using new technologies New ways of recognizing contributions The ALA web site

Goal 5: Organizational Excellence Developing resources Organizational structure Continuous improvement Chapters and Affiliates

The bottom line: You are ALA

Question or Comment? 1. Use public text-chat area if you wish to share with everyone. OR 2. Use the Q & A box to send to the Moderator. Be sure to include your name and institutional affiliation.

Report from ALA Treasurer James G. Neal #VMM13 June 6,

FY 2013 Budget - Year to Date Update - Year End Projections FY 2014 Preliminary Budget

FISCAL YEAR 2013 STATUS - 8 month Period Ending April 30, 2013  Total ALA Revenues (all combined funds) : $29,366,892 ($2,310,328 or 7.3% less than budget)  Total ALA Expenses (all combined funds) : $30,879,130($3,547,595 or 10.3% less than budget)  General Fund Revenues: $15,385,166($2,439,720 or 13.7% less than budget)  General Fund Expenses: $17,605,385($2,022,760 or 10.3% less than budget)

FISCAL YEAR 2013 STATUS - 8 month Period Ending April 30, 2013 con’t –  Division Revenues: $ 40,111 or 0.4% more than $9,239,624 Division Expenses: $1,471,772 or 14.2% less than $8,873,556  Roundtable Revenues: $ 34,221 or 13.6% less than $218,100 Roundtable Expenses: $ 93,706 or 53.3% less than $ 82,269  Grants and Awards: $ 231,270 or 6.0% more than $4,073,894  Investment Int/Div: $ 107,767 or 19.3% less than $450,109  Long-Term Investment: $ 35,271,966 ($32.6 million in August 2012)

Actions to Cover Deficit -General Fund Projected Deficit - $1.9 million Senior management, department heads and staff reviewed all aspects of ALA’s operation, identifying numerous areas where it is believed some cost savings can be realized in FY13. The Executive Board reviewed, discussed and supported the recommendations. Note – This is management’s best estimate of how the rest of FY13 will move forward. Enhancements by the new financial management system put ALA staff in a better position to project results. Additionally - BARC, F&A, and the Executive Board support the decision that if end of FY13 results are more positive than projected, staff will receive some compensation.

Reviewed by BARC and the Executive Board FY 2014 Preliminary Budget

ALA Programmatic Priorities – Aligned with the FY 2014 Budget 60  Advocacy for Libraries and the Profession  Diversity  Equitable Access to Information and Library Services  Education and Lifelong Learning  Literacy  Organizational Excellence  Intellectual Freedom  Transforming Libraries

Strategic Issues for FY14 Budget  Continuing Economic Challenges  Political Environments Not Supportive  Virtual Professional Participation  Globalization of Information Issues  Massive Changes In Publishing Industry  Limited Growth In MLS Workforce 61

Financial Issues for FY14 Budget  Primary Revenue Sources Flat or Declining  Need To Diversify and Enhance Revenue Sources  Need To Invest In Technology and Systems  Need For Continued Focus On Efficiencies and Productivity  Member Value and Engagement Highest Priority  Keep Resources Focused On Strategic Priorities 62

New Business Development  Primary Sources of Revenue: – Membership – Conferences – Publishing  How to Build New Revenue Streams for ALA: – Current Products to Current Markets – New Products to Current Markets – Current Products to New Markets – New Products to New Markets 63

New Business Development Areas of Current Activity and Exploration:  Electronic Publishing  Continuing Education Online  International Community  Public/Library Users  Mergers and Acquisitions 64

Investment in New Technologies and Systems – A Strategic Priority  Financial/Accounting System  Web Content Management System  E-Commerce System  Hardware Upgrades  Software Upgrades  Capital Budget  Technology Reserve Fund 65

Total ALA Budgeted Revenues 2014 vs Budget2013 BudgetVariance% Change Dues $ 8,646,803 $ 8,630,257 $ 16, % Sales - Net $ 6,901,876 $ 8,871,963 $ (1,970,087) -22.2% Sales Other $ 2,230,830 $ 2,277,604 $ (46,774) -2.1% Subscriptions $ 4,914,461 $ 4,992,379 $ (77,918) -1.6% Advertising $ 5,217,479 $ 5,210,977 $ 6, % Meet & Conferences $ 12,057,739 $ 11,178,006 $ 879, % Grants & Awards $ 3,670,089 $ 5,418,352 $ (1,748,263) -32.3% Miscellaneous $ 6,295,272 $ 6,139,700 $ 155, % Total $ 49,934,549 $ 52,719,238 $ (2,784,689) -5.3% 66

Total ALA Budgeted Expenses 2014 vs Budget2013 BudgetVariance% Change Payroll & Related $ 20,850,415 $ 22,516,737 $ (1,666,322)(-7.4%) Outside Services $ 6,500,204 $ 6,918,653 $ (418,449)(-6.0%) Travel & Related $ 2,222,449 $ 2,142,587 $ 79,8623.7% Meet & Conferences $ 6,813,772 $ 6,974,019 $ (160,247)(-2.3%) Publication Related $ 4,989,340 $ 5,367,668 $ (378,328)(-7.0%) Operating* $ 9,054,154 $ 10,347,894 $ (1,293,740)(-12.5%) Total $ 50,430,334 $ 54,267,558 $ (3,837,224)(-7.1%) 67 *Includes depreciation from Technology Reserve Fund

68 General Fund Revenues/Expenses ActualBudgetProjectedProposed* Revenues $ 27,245,834 $ 31,640,176 $ 29,055,015 $ 28,763,689 Expenses $ 28,618,064 $ 31,348,405 $ 29,055,015 $ 28,763,689 Net Revenues $ (1,372,230) $ 291,771 $ - *This budget reflects an additional $1.0 million in expense reductions from FY13

General Fund Budgeted Revenues 2014 vs Budget2013 BudgetVariance% Change Dues $ 5,802,981 $ 5,807,988 $ (5,007)-0.1% Sales - Net $ 6,184,365 $ 8,116,481 $ (1,932,116)-23.8% Sales Other $ 859,454 $ 959,217 $ (99,763)-10.4% Subscriptions $ 2,965,180 $ 2,952,390 $ 12,7900.4% Advertising $ 3,871,506 $ 3,908,039 $ (36,533)-0.9% Meet & Conferences $ 6,633,286 $ 7,480,274 $ (846,988)-11.3% Miscellaneous $ 2,446,917 $ 2,415,787 $ 31,1301.3% Total $ 28,763,689 $ 31,640,176 $ (2,876,487)-9.1%

General Fund Revenues *Budget **Projection ***Plan

General Fund Budgeted Expenses 2014 vs Budget2013 BudgetVariance% Change Payroll & Related $ 14,125,797 $ 15,045,197 $ 919,4006.1% Outside Services $ 3,981,033 $ 3,906,802 $ (74,231)(1.9%) Travel & Related $ 1,147,207 $ 1,061,250 $ (85,957)(8.1%) Meet & Conferences $ 3,086,307 $ 2,918,847 $ (167,460)(5.7%) Publication Related $ 3,293,493 $ 3,538,752 $ 245,2596.9% Operating $ 3,129,852 $ 4,877,557 $ 1,747, % Total $ 28,763,689 $ 31,348,405 $ 2,584,7168.2%

General Fund Expenses *Budget **Projection ***Plan

General Fund Net Asset Balance

74 Revenue Producing Areas Net Revenue: 2012 – ActualBudgetProjectedProposed Dues $ 5,770,810 $ 5,807,988 $ 5,628,660 $ 5,802,981 Publishing $ (70,264) $ 1,413,819 $ 583,306 $ 941,672 Meetings & Conferences $ 834,206 $ 1,381,736 $1,389,685 $ 611,215 Total $ 6,534,752 $ 8,603,543 $7,601,651 $ 7,355,868

75 Division Revenues/Expenses ActualBudgetProjectedProposed Revenues $ 15,337,546 $ 13,454,651 $ 13,204,098 $ 15,357,061 Expenses $ 14,296,121 $ 15,214,826 $ 14,199,427 $ 15,862,601 Net Revenues $ 1,041,425 $ (1,760,175) $ (995,329) $ (505,540) Net Assets $ 13,770,803 $ 12,010,628 $ 12,775,474 $ 11,505,088

76 Roundtables Revenues/Expenses ActualBudgetProjectedProposed Revenues $ 350,583 $ 401,704 $ 374,020 Expenses $ 238,693 $ 321,073 $ 317,310 Net Revenues $ 111,890 $ 80,631 $ 56,710 Net Assets $ 1,204,718 $1,285,349 $ 1,342,059

Total ALA FY 2014 Budgetary Ceilings General Fund Divisions Round Tables Grants & Awards Long Term Investments Subtotal Total ALA Budgetary Ceiling $ 28,763,689 27,367,687 1,659,369 4,290,881 1,148,898 $63,230,524

Question or Comment? 1. Use public text-chat area if you wish to share with everyone. OR 2. Use the Q & A box to send to the Moderator. Be sure to include your name and institutional affiliation.

Resolution Portion of the Agenda No resolutions were submitted for consideration.

Discussion Topics Portion of the Agenda We will begin with a poll.  Sample

Select three topics Community engagement. Digital issues, e-content, and e-publications. Dealing with reductions in library budgets. Discussion regarding cost differentiation of ALA services/products between members and non-members. Should some services/products be members only? MOOCs and libraries.

Discussion of Selected Topics We encourage your participation

VMM13 Discussion is Now Closed

Short Survey When you exit this Webcast please complete the short survey that will show on your screen.

Please join us for the in-person Membership Meeting at ALA Annual Conference on Saturday, June 29, :30 p.m. to 5:30 p.m. Room S100c McCormick Place Convention Center.

Thank You!

Adjournment The 2013 Virtual Membership Meeting now stands officially adjourned. Visit for an archive of today’s meeting.