1 Cambridge University Library Funded by ‘a step by step approach to improving and increasing research data curation practice’ Laura Molloy, HATII, University of Glasgow On behalf of: Lesley Freiman, Catharine Ward (University of Cambridge) Sarah Jones, Laura Molloy, Kellie Snow (University of Glasgow)

2 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: Incremental project: objectives Scoping work and supporting research Develop plan to address reported issues Create and pilot tools and services Embed findings and resources in partner universities; also share with other UK universities

3 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: Scoping study: method Glasgow (2009):  Archaeology  Chemistry  Engineering  English  Public Health  Ecology & Evolutionary Biology Based on HATII electronic records study Semi-structured interviews Similar departments to allow comparison Cambridge (2010):  Archaeology  Chemistry  Engineering  English  Public Health  Biology (Scott Polar Research Institute)

4 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: Scoping study: five areas of concern to researchers 1.Creating and managing files 2.Storage and back-up 3.Preservation and re-use 4.Data sharing 5.Existing guidance and training

5 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: Scoping study: five areas of concern to researchers 1. Creating and managing files Volume of data now being created Researchers keen to keep everything File naming and folder structures, particularly on shared drives

6 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: Scoping study: five areas of concern to researchers 2. Storage and back-up Remote storage Ad hoc storage Pros and cons of different storage strategies

7 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: Scoping study: five areas of concern to researchers 3. Preservation and re-use Selection for preservation File formats for preservation Obsolescence

8 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: Scoping study: five areas of concern to researchers 4. Data sharing Researchers interested in sharing but have concerns Emotional relationship with data

9 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: Scoping study: five areas of concern to researchers 5. Existing guidance and training Problems with existing guidance Fitting in training at the right time Researchers not engaged with the topic

10 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: Scoping study: the big themes Main concerns not discipline-specific Similar concerns voiced at Cambridge and Glasgow Simple issues often cause problems

11 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: More background research Russell Group website survey Interviews with professional services staff Researcher observations

12 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: Four recommendations preservation/incremental/ documents/Incremental_Scoping_ Report_ pdf

13 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: 1. Produce simple guidance on creating, storing and managing data We’re creating a group of simple data management webpages including categorised links to and brief notes about: existing local and external resources new resources created for the project

14 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: 1. Produce simple guidance on creating, storing and managing data (cont.) Producing simple guidance on creating, storing and managing data, e.g. fact sheets, FAQs, flow diagrams, checklists for users, as well as elements that can be dropped into existing training Language important: avoid use of specialist records management/preservation terminology as far as possible

15 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: 2. Offer practical training resources with discipline-specific examples Creating modular slides/resources that can be dropped into other courses Working with researchers to document their experiences, case studies etc. Provide online training materials and tutorials

16 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: 3. Connect researchers with support staff for tailored advice and partnering Raise awareness of existing support staff and services through data management portals and outreach Offer on-to-one support to help researchers define best approach for their context Build links with research office to point researchers to relevant support when apply for grants

17 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: 4. Development of a comprehensive data management infrastructure Cambridge University Library

18 PEKin workshop, Kings College London, 21 October 2010 Follow our work! Blog: Thank you for your attention.