Architectural Control Committee Steve Heidt Jim Medinger Open Position - ( Looking for a Volunteer)

 Introduction – Mission- Help Wanted  2011 Fiscal Report ◦ Questions about Financial Report  Housekeeping Reminders  Four Way Stop Signs  Complaint Process  Quick ACC Review ◦ Monument Sign on Mill Road Repair – Permanent Repair or Quick Repair  Questions

To maintain the subdivision as a safe, aesthetically pleasing and economically vibrant neighborhood. To work within the parameters of the covenant, including maintenance of the common areas and providing appropriate communication and information to our residents.

 Event Coordinator- Brooke and Kevin Erlinder  Newsletter Author- Open  Volunteer Coordinator-Open  Future positions on the Board -Open

Lilly Creek Highlands Homeowners Association

 Original budget expenditures were projected at $14, The majority of these expenses encompass: ◦ Legal fees associated with placement of liens ◦ Insurance ◦ Engineering Expenses for Pond Survey ◦ Maintenance and Improvements  Lawn Care  Pond repair and maintenance  Muskrat Removal  Actual budget expenditures were $12,008.26

 Revenue from annual dues (fees) ◦ Revenue (fees) projected - $14, ◦ Revenue (fees) paid – $14, ◦ Revenue Inflated by one-time Mill Road Payment of $4, ◦ Late (fees/Dues) paid - $ ◦ Money Market interest - $41.75  Accounts Receivable (owed) ◦ Past due fees through FY 2011 – $2, ◦ Past due Late fees through FY $ ◦ Lien placement costs - $ Note: a $75 late fee is applied to clientele’s accounts on March 1 st if no fee payment is made.

 Beginning Checking Cash Balance - $  Ending Cash Balance - $7,  Money Market Fund - Balance ◦ $14, ◦ Fiscal year 2011 interest earnings: $41.75

 Annual Dues Increase – projecting increased costs and a meager cash balance reserve, the board has found it necessary to raise the annual dues by $50 bringing the yearly fee to $175. ◦ Rationale- Operational Capital  Establish a Reserve Fund  Monument Sign Repair  Ongoing Survey and Engineering Costs  Future Pond Maintenance- Overgrowth Control  Repair of Island Mill Road Entry  Common area maintenance- Lawn Service  Muskrat Removal Services – Ongoing  Common Area Clean-up  Tree/Shrub/ Plant replacements  Legal Fees – Ongoing non-payment of Dues  Cost relative to the Market – under market average

Name of HOA Annual Fees Paid Lawn Mowing & Care Pool Maintenance SignagePond Maintenance LCHA XXX Cedar Ridge- Pond Homes Only X Aberdeen XXXX Creekwood Crossing – Phase Dependent XX River Heights South X Mill Ridge00.00

Contact Information Barb Breed-Heidt LCHA Treasurer

 Lamp Post: Please check your lamp post to verify it is in good working condition. We can help give you suggestions for repairs if needed  Animal Waste: Please pick up after your pets in the common areas  Garbage Cans & Recycle Bins: Please keep an eye on the covers of your garbage cans and lid for our recycle bins on windy days. Use bungee cords & weights if needed to keep the garbage blowing to a minimum

 Petition to install Four-Way stop signs on the following corners has been sent to the MF Police Dept. for possible approval: ◦ Marach Dr. & Crestwood Dr. ◦ Marach Dr. & Daylily Dr. Rationale ◦ Increased residences with children ◦ Increased auto and foot traffic ◦ Traffic speed ◦ Driver Inattentiveness ◦ Past history of “Close Calls”

 If you have concerns about a neighborhood issue, please the board directly. We will promptly discuss all issues with you directly and work together towards a solution. You can us at or view the website and you will see our individual

Lilly Creek Highlands Homeowners Association

 What is the purpose of the ACC? ◦ Assist the Board in administering the approval requirements outlined in the Covenants. ◦ Collect and maintain accurate records of property improvements and approvals. ◦ Review and approve new applications for improvements.

 What does the ACC regulate/approve? ◦ Whatever is required in the Covenant ◦ Permanent improvements See the covenant for examples and lists at:

 How will our submission be evaluated? ◦ Criteria listed in the Covenant ◦ Guided by opinion of adjacent property owners ◦ Guided by the SurveyMonkey responses received from the members of our Association

 What is the process for approval? ◦ Written requests will be received by the ACC – See the website for the approval form ◦ ACC will acknowledge receipt of request in writing  ACC will contact adjacent property owners for permanent structures  ACC will request additional information if submission is incomplete  ACC will review submission when it is completed and conditionally approve or deny ◦ Completed documents will be stamped and copies returned to the Board, Owner and the ACC for archiving

 Is there an appeal process? ◦ No appeal process is outlined in the Covenant ◦ Written appeal notification will be received by the board ◦ The full LCHA Board/ACC Committee will review the reasons for the appeal ◦ Majority vote will rule

 Is Architectural Approval / Drawings ◦ LCHA attorneys are in the process of communicating with the developer to obtain all past association approvals ◦ Membership will be contacted for copies of past approvals if not received from the developer ◦ If nothing can be obtained, an approval form will be distributed to the homeowner in order to create a file on each property, and an approval created for future use and consistency

 COMPLAINT PROCESS ◦ Written concerns will be received and acknowledged by the LCHA Board for:  Improper or inadequate maintenance  Safety issues  Inappropriate actions  Property improvements that have not been submitted for review ◦ The homeowner affected will be notified of the complaint ◦ If necessary, the Board will determine actions to be taken:  Warnings  Fines  Property Liens

 QUESTIONS ◦ General Process and Philosophy Questions – questions about your specific property can be addressed immediately after the meeting with an ACC or Board Member

 Thank you for Attending