Chapter 16: Import/Export

©The McGraw-Hill Companies, Inc. 2 of 25 Import/Export Importing translates data from other programs into a format that Peachtree can use. Exporting copies Peachtree data into a format that other programs can read and use.

©The McGraw-Hill Companies, Inc. 3 of 25 Importing, p. 581 Peachtree Spreadsheet Database file Other accounting program Importing translates data from other programs into a format that Peachtree can use.

©The McGraw-Hill Companies, Inc. 4 of 25 Exporting, p. 582 Database program Spreadsheet program Word processing program Peachtree Other accounting program Exporting copies Peachtree data into a format that other programs can use.

©The McGraw-Hill Companies, Inc. 5 of 25 Software Objectives, p. 581 Export information from Peachtree to a word processing program. (In this chapter, Microsoft Word 2003 and Windows XP are used.) Select the customer list from Bellwether Garden Supply to export. Save two files.

©The McGraw-Hill Companies, Inc. 6 of 25 Web Objectives, p. 581 Use your Internet browser to go to the book’s website at Go to the Internet Activity link on the book’s website. Then, select WEB EXERCISES PART 4. Complete the second exercise in Part 4−Women’s Business Center. Use a word processing program to write summaries of the websites that you visited.

©The McGraw-Hill Companies, Inc. 7 of 25 Peachtree Tips Peachtree Tips The word processing program used to illustrate PCA’s exporting feature is Microsoft Word You may use any word processing program that supports ASCII to complete Chapter 16. You export data from Bellwether Garden Supply in Chapter 16.

©The McGraw-Hill Companies, Inc. 8 of 25 Backing up Chapter 16 Backup Name KB Page Nos. customer.csv 31 KB customer.txt.lst 589 The chart below shows the size of the backups made in Chapter 16. Refer to textbook p. 554 for the entire chart of backups made in Part 4.

©The McGraw-Hill Companies, Inc. 9 of 25 Chapter 16 topics 1. Software objectives and web objectives, p Getting started: Exporting, pp Importing, pp Internet activity, p Summary and Review, pp a.Going to the net, p. 591 b. Multiple-choice questions, pp c. Exercise 16-1, p. 594 d. Exercise 16-2, p. 594 e. Chapter 16 index, p. 595

©The McGraw-Hill Companies, Inc. 10 of 25 Getting Starting: Exporting, pp Open Bellwether Garden Supply. (In this chapter data is used from the Exercise 6-2.ptb backup file). Select File, then Select Import/Export. Highlight Customer List. This window is shown at the top of page 585. Click on the Export icon.

©The McGraw-Hill Companies, Inc. 11 of 25 Customer List, p The Export icon was selected in step 5 on p Step 6 on p. 586 instructs you to click on the Fields tab, then.

©The McGraw-Hill Companies, Inc. 12 of 25 Fields tab, p. 586 The button was selected. (See step 6 on page 586.) Click on the Options tab. Read the Comment boxes on page 586.

©The McGraw-Hill Companies, Inc. 13 of 25 CUSTOMER.CSV, p. 587 Complete steps 8 and 9 on page 587. Click.

©The McGraw-Hill Companies, Inc. 14 of 25 Save As, p. 587 After selecting the button (step 10, p. 587), the Save As window appears. Type Customers in the Name field. Click. Complete steps on p. 588.

©The McGraw-Hill Companies, Inc. 15 of 25 Microsoft Word 2003, p. 589 This window appears after completing the steps on page 588. Complete steps d. and e. on page 589.

©The McGraw-Hill Companies, Inc. 16 of 25 Importing, pp Read pages 589 and 590.

©The McGraw-Hill Companies, Inc. 17 of 25 Glossary of Terms Chapter 16

©The McGraw-Hill Companies, Inc. 18 of 25 Importing, 581 Importing translates data from other programs into a format that Peachtree can use.

©The McGraw-Hill Companies, Inc. 19 of 25 Exporting, p. 582 Exporting copies Peachtree data into a format that other programs can read and use.

©The McGraw-Hill Companies, Inc. 20 of 25 Files, p. 583 Files are a group of related records; for example, customer files and journal files.

©The McGraw-Hill Companies, Inc. 21 of 25 Records, p. 583 Records are a group of fields that contain information on one subject; for example, the general journal, purchase journal, cash disbursements journal, sales journal, or cash receipts journal.

©The McGraw-Hill Companies, Inc. 22 of 25 Fields, p. 583 Fields are an individual piece of data; for example, invoice numbers, account numbers, debit amount, credit amount.

©The McGraw-Hill Companies, Inc. 23 of 25 ASCII, p. 584 ASCII is a acronym for American Standard Code for Information Interchange. It is one of the standard formats for representing characters on a computer. Most word processing, spreadsheet, and database programs can read ASCII files.

©The McGraw-Hill Companies, Inc. 24 of 25 Internet Activity, p Go to the book’s website at In the Student Center list, link to Internet Activities. 3 Link to WEB EXERCISES PART 4. 4 Complete the Women’s Business Center exercise. Read steps Follow the steps shown on the book’s website to complete this Internet activity. 6 Using a word processing program, write a brief summary of what you find. Include all appropriate website addresses.

©The McGraw-Hill Companies, Inc. 25 of 25 Going to the Net, p. 591 Access the article “Best Software Dominates CPA Technology Advisor’s Annual Small Business Accounting Software Roundup” at 1. List the five areas that were used for scoring Products. 2. What does CPA Technology Advisor do? 3. What is the circulation of CPA Technology Advisor. 4. How long has Best Software been in business?