Microsoft Excel Basics Fulton County Public Library Mobile Digital Media Lab.

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Presentation transcript:

Microsoft Excel Basics Fulton County Public Library Mobile Digital Media Lab

What is Excel and What can you do with it?  Spreadsheet software  Sum data  Organize information in columns and rows  Create charts  Generally used by businesses, but can be used at home as well!  Essential skill / useful to learn

Files and Printing  Templates: File > New  Blank Workbooks…  A Workbook is a spreadsheet you edit in MS Excel  A Worksheet is a single “page” of a Workbook  Open Existing Workbook: File > Open  Save Workbook: File > Save  Printing: File>Print

Tabs  File (save & print)  Home (common formatting)  Insert (adding Charts, Pictures, etc.)  Page Layout (set how it prints)  Formulas (math functions)  Data (managing information in cells)  Review (Spell Check and Translation)  View (how the spreadsheet looks)

Parts of a Spreadsheet Cells: individual segments of information Rows: horizontal strips of cells (unlimited) Columns: vertical strips of cells (unlimited) Ribbon Current Cell Function in selected cell Select All Cells

Columns vs. Rows  Columns- Vertical  Rows- Horizontal  Moving about the cells  Tab (to the right)  Enter (down)  Shift+Tab/Enter moves opposite

Select Cells/Edit Cells  Select Cell (click on it) & Start Typing  Double Click to Edit Contents  Or Click in function box after selecting cell…

Text/Data Formatting (Home Tab) Format Text  Alignment  Left  Center  Right  Bold  Italics  Underline Format Cell  Right Click > Format Cells…  General  Number  Currency  Date  Etc.

Print Formatting (Page Setup Tab)  Set your page up just as you want it…  Margins  Orientation  Portrait (vertical)  Landscape (horizontal)

Insert/Copy/Paste/Etc.  Pictures  Insert>Picture>Clip Art  Insert>Picture>From File (photos)  Copy (Ctrl+c)  Cut (Ctrl+x)  Paste (Ctrl+v)  Undo (Ctrl+z)  Redo (Ctrl+y)

Sort Data  Sort (Data>Sort)  Select Your Data (highlight cells)  Alphabetically  By Number

Formulas  Many, Many, Many  For Example…  Select the Cells you want to add  =SUM(A1:A15)  Averages  Difference  Numerical Sequence/Count

Know where to get…  Help  Use Help feature  Call a friend or relative  If you get stuck, call FCPL and ask for Jon, Jim or Zak   --