Faculty of Arts Induction for HDR students

Order of Proceedings Prof. Jennie Shaw, Dean of the Faculty of Arts Dr. Natalie Edwards, Acting Director of Graduate Studies Ms. Sarah Reed, Ph.D. student Yourselves Tea Dr. Phil Butters, Supervisor Dr. Natalie Edwards, Postgraduate Coordinator Dr. Cally Guerin, CARTS officer University of Adelaide2

Milestones & Expectations Dr. Natalie Edwards 1. Milestones – Overview and online information 2. CCSP – Preparing for the CCSP 3. Major Review of Progress – Preparing for the Major Review of Progress 4. Candidature – Managing your candidature – Professional development – Annual Review 5. Final stages – Pre-submission Review – Preparing for submission University of Adelaide3

1. Milestones (Full Time Equivalent) Six months – Satisfactory completion of the Core Component of the Structured Program (CCSP, including Research Proposal) gives you probationary enrolment Twelve months – Satisfactory completion of the Major Review confirms your enrolment Annual review – Satisfactory completion maintains your status Pre-submission review (approx. 36 months) – Satisfactory completion confirms the standard of your work for submission University of Adelaide4

1. Milestones: Online information Graduate Centre website: – Including Research Student Handbook – Program Rules – All forms & milestone information Faculty of Arts HDR website: University of Adelaide5

2. CCSP CCSP form – know what you have to do now (seminars, workshops, inductions…) PLUS: Faculty specific template for research proposal component-structured-program component-structured-program Ask your supervisor now about the process in your department To be completed at: – 6 months full-time – 12 months part-time University of Adelaide6

2. CCSP Australian Code for the Responsible Conduct of Research Online training in aspects of the Code is a requirement of probationary enrolment Three worksheets: – Management of Research Data and Primary Materials – Publication and Dissemination of Research Findings – Authorship Include your certificates in your CCSP submission University of Adelaide7

2. CCSP: Ethics clearance Ethics Approval: Human Research Ethics Committee (HREC), includes a ‘low risk’ sub-committee Interviews and similar requires low risk clearance in advance Ability to publish may be affected if clearance does not occur Applications considered on rolling basis so process is fairly quick University of Adelaide8

2. CCSP How to prepare for CCSP? Two main questions: – Is this a viable, grounded and valuable project that can be completed in a timely fashion? – Does the applicant have the skills, knowledge and resources to complete it in timely fashion? Importance of routine Establish solid, professional relationship with supervisor & PGC Know your field in order to make a contribution to it Plan your research Schedule your research time Look at other theses Meet your research librarian Draft early University of Adelaide9

3. Major Review of Progress Form available at: s/ s/ Process that determines candidature: – Confirmation of candidature – Extended Major Review of Progress – Termination of candidature To be completed at: – 12 months full-time – 24 months part-time University of Adelaide10

3. Major Review of Progress: Preparing for the Major Review Two main questions: – Is this taking shape as a well conceived project that can be completed in a timely fashion? – Has the applicant acquired the skills, knowledge and resources to complete it in timely fashion? Keep the momentum from your CCSP To begin with, stick closely to your research proposal Start writing University of Adelaide11

3. Major Review of Progress: Writing Techniques Develop your own techniques – Plan a set number of pages per day – Copy writing techniques in scholarly articles/books – Develop a writing routine – Don’t stare at a blank page – Work in blocks – Join a writing group – Sign up for presentations – Free writing – Insist on editing before moving on – Understand your supervisor’s criticisms – The difference between editing and revising University of Adelaide12

4. Candidature Manage your candidature Work to a plan Keep in regular contact with supervisor, especially when away from campus Establish a scholarly community Prepare stress management techniques Manage problems swiftly – Supervisor, co-supervisor – PGC – Postgraduate Representative: Lisa Campbell – Head of School – Director of Graduate Studies – Counselling services “Eyes on the Prize” University of Adelaide13

4. Candidature: Professional Development Establish program of Career Development and Research Training (seminars, presentations, publications…) Courses offered by our CaRTS officers Conferences Seek funding opportunities Seek publishing opportunities (speak to supervisors and staff re. journals and outlets) Advice from discipline specific professional organisations Get involved in initiatives on campus and beyond Transferable skills Consider your cv University of Adelaide14

4. Candidature: Teaching Teaching workshops Tutoring within your department Online teaching module Uni Graduate Certificate in Higher Education Teaching and Timely Completion University of Adelaide15

4. Candidature: Annual Review Annual evaluation of progress towards the Ph.D./M.Phil Maintains status of all continuing students in the program Form available at: s/annual-review s/annual-review To be completed by: – 31 October EVERY YEAR University of Adelaide16

Forms for Changing Candidature Leave of absence/Return (365 days maximum, not available in last 12 months) Change of supervisor Change in enrolment status – Upgrade from MPhil to Ph.D. – Full-time to Part-time – Internal to Remote University of Adelaide17

5. Final Stages: Pre-submission review The annual review that occurs after 36 months F/T equivalent is expected to be the pre-submission review This may require additional work depending on what your department usually expects of PG students at annual review, but the minimum for pre-submission review is: – A summary of the thesis, including a summary of chapters, in total approximately 2,000 words, for consideration by your review panel (sometimes involving presentation) – Evidence that you have communicated your research to the broader discipline in some format, e.g. seminar, presentation, colloquium, publication… University of Adelaide18

5. Final Stages: Documentation Thesis submission forms Notification of Intent to Submit (3 months in advance) Do you need to embargo your thesis? Do this in advance of submission Exit Survey Final Clearance – Certification of Thesis for Examination University of Adelaide19

5. Final Stages: After Examination and Before Graduation Final digital copy (pdf) must be submitted Be prepared – IP and copyright matters – Creation of pdf for complex multi-media submissions Lodgement of data University of Adelaide20

Questions? 1. Milestones – Overview and online information 2. CCSP – Preparing for the CCSP 3. Major Review of Progress – Preparing for the Major Review of Progress 4. Candidature – Managing your candidature – Professional development – Annual Review 5. Final stages – Pre-submission Review – Preparing for submission University of Adelaide21

Director of Graduate Studies Semester 2, 2015 (Acting): Dr. Natalie Edwards January 2016 onward: A/Prof. Jenny McMahon

Top Ten Tips for Surviving the HDR Candidature Sarah Reed Doctoral Candidate French Studies 1. Feeling overwhelmed? Feeling like a fraud? Welcome to HDR candidature …it’s normal.

2.Start a Journal

3.The Candidature Milestones are a necessary part of HDR / handbook/05-candidature

4.Take the opportunities offered for workshops and seminars

5.Supervise your supervisors

6.Keep a filing and copying system that works for you from the start

7.Make friends

8.Network/give papers at conferences and submit articles to journals: * knockback is normal * acceptance is a bonus * feedback is invaluable

9. Be proactive

10.Embrace your thesis gnome!

Supervision Dr. Phil Butterss Overview – Academic guidance – Academic life – Personal dimension to postgraduate study and supervision – Process Pragmatic Interpersonal slide 33

Supervision Principal supervisor and Co-supervisor slide 34

Supervision Expectations – Will be a unique, changing relationship – Regular meetings – Feedback – Assistance with bureaucracy – Other support slide 35

Supervision First ‘six months’ Middle stages – You will rapidly become the expert on the content – NB: the conventions will determine success – Monitoring the standard – Advice Later stages slide 36

Supervision Suggestions: – Clarify basic roles and responsibilities early (‘Expectations in Supervision’ at /) – You need to actively manage the relationship – You need to actively manage the process – Try to put yourself in your supervisor’s shoes slide 37

Postgraduate Coordinator Dr. Natalie Edwards Role according to Research Student Handbook – Communication Passing on information Manage requests from Graduate Centre Assist in resolving problems – Beginning of candidature Induction Check progress towards CCSP Review and manage unsatisfactory progress – During candidature Ensure CCSP and/or coursework is completed Check student progress Provide opportunities to present research University of Adelaide38

Postgraduate Coordinator – Annual review Meet with students individually Meet with supervisors Ensure timely completion of review – Reviews of progress Participate in progress reviews and address issues as they arise – At submission Ensure thesis is worthy of submission Ensure completion of any coursework/requirements Ensure thesis is within allow word length Ensure student has abided by university policies with regard to assistance and editing Ensure student has lodged all original data University of Adelaide39

In practice You should – Maintain communication – Forewarn us of changes that may affect your progress – Flag problems early – Submit forms in plenty of time – Chase the signature – Participate in events – Keep a paper trail of progress, achievements & professional development – Don’t assume that your supervisor’s approval is all you need University of Adelaide40

CaRTS Program Dr Cally Guerin

research-training/

Commencing Series (Tuesdays 2-4pm) 1.Starting well, finishing on time 2.Reviewing literature 3.Effective writing strategies 4.Preparing for the CCSP 5.Time management CCSP presentation practice sessions

Building Research Skills Creating an ePortfolio Publishing your research Creative doctorates: the written component Preparing your pre-submission review

Writing Groups and Retreats Seasonal events September - Spring writing festival November - Academic writing month (AcWriMo) December – Summer writing bonus All year round Thesis writing groups

Library:

AGC:

Contact me: Dr Cally Guerin CaRTS Program, Faculty of Arts Good luck, and I’ll see you in the workshops!