June 10-15, 2012 Growing Community; Growing Possibilities Robert Gray & Jeff Davidson Innovation in Learning Center University of South Alabama

 From the beginning, we included ◦ VPs ◦ Deans ◦ Chairs ◦ Faculty Senate ◦ Faculty from each College ◦ Support Staff

 Sakai Community  Feature Richness  Flexibility  Project Collaboration  rSmart/Sungard Partnership  Cost

 Office of Electronic Learning  Online Learning Lab (OLL)  Program for the Enhancement of Teaching and Learning (PETAL)  USA Online

 LMS Management and Support  Academic Technology Support  Faculty Development and Support for Teaching and Learning with and without Technology

 Director  Faculty Development Manager  LMS Manager  Academic Technology Manager  2 LMS support staff  Secretary  10 Graduate Student Designers

 400 fully online courses  Rated for migration complexity  Faculty given option ◦ Having course migrated for them ◦ Receiving stipend for moving it themselves  Amount of stipend based on complexity rating

Challenges with New LMS 1. Publication 2. Navigation 3. Integration 4. Migration 5. Education 6. Fortification 7. Complication 8. Validation

 Meetings ◦ ILC with deans ◦ Deans with chairs ◦ Chairs with faculty ◦ Faculty with students  Web Pages ◦ Announce the migration ◦ Navigation page ◦ Post policies ◦ Training events ◦ Training aids (How-to guides and instructional videos)  Bulk  Midweek Memo

Course Information Instructor Information Student Information (Current) Grades (Future)

When will course migrate Who will migrate content

Workshops On Campus (various locations) Trained Instructors Interactive How-to Guides Topical Step-by-step Screenshots

Instructional Videos Topical Brief (3-5 minutes) Organized by Sakai 4 Parts FAQs Q&A Instructor/Studen t Driven

Embanet 24/7 Support Phone Chat Local Support, M-F, 8 a.m. to 5 p.m. Phone In person Local Extended Hours Support--(during peak times such as first week of course availability, week before and after first day of term, following upgrades, etc.) Phone rSmart Support/Third Party Tools Support Sakai Community Support

Complication 1.Instructors reluctant to move 2.Course sites not automatic 3.FERPA/J-numbers displayed 4.Importing content – Resources not working 5.Publishing courses 6.Incompletes 7.Interrupted exam 8.Site quota (500 MB) Solution 1.Stipend, chair timetable 2.Instructors control site setup 3.Vendor masks J-numbers 4.Site repository 5.Auto publish 1 st day of term /manual publish up to 14 days in advance (early access) 6.Inactivate other students/ republish course 7.Pad time for technical difficulties 8.Media Gallery (unlimited quota)

“You’re doing a great job, my phone’s not ringing” “The best sign of success is silence” Shhh …. “The best sign of success is silence”

 Competency-Based Training ◦ Part 1: Getting Started in Sakai ◦ Part 2: Creating and Delivering Content ◦ Part 3: Assessment and Grading Mechanics ◦ Part 4: Working with Communication Tools

 On-Campus Workshops ◦ Four 2-hour workshops ◦ At least one full round offered each week  Online Training Modules ◦ Self-paced training  Do-It-Yourself ◦ Master the competencies and apply for certification review

 Out of 750 faculty ◦ 325 have been certified so far ◦ 430 have attended at least one workshop ◦ 140 have registered for the online version ◦ About 25 have completed the online version

 Teaching Seminars  Technology Workshops  Teaching & Learning Camp (TLC)  F2F Support  Online Resources  Transition Blog  eNewsletters

 SACS “Reaffirmation” review begins this fall  USA’s Quality Enhancement Plan (QEP) project is Collaborative Teaching & Learning  We wrote the proposal for that project, especially the Collaborative Teaching portion, because of the available functionalities in Sakai ◦ Content Sharing ◦ Collaborative Development ◦ Improved Communication 2012 Jasig Sakai Conference33

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