Supplement or Supplant Was it in place last year? Was it affected by cuts in unrestricted funding? Is it part of the district’s core program? Is it aligned to a SPSA/LEAP goal? Is it included within the approved SPSA and or LEAP? Likely to be supplanting or disallowed Proceed with caution Likely to be supplanting or disallowed Proceed with caution Likely to be supplemental Meets the major requirements- check the program funding rules to ensure this is an allowable use Likely to be supplemental Meets the major requirements- check the program funding rules to ensure this is an allowable use No Yes

Allocation Plans- What Programs Need Them? Is it a program included in the current Tier III flexibility provisions? e.g., GATE or SIP Is it a federally funded program? e.g., Title l, or Migrant? Is it Title l funding? Is it restricted state funding ? Is it EIA? An Allocation Plan is required for EIA. Thought needs to be given to the appropriate split between SCE and LEP An Allocation Plan is required for Title l funds (other federal funds do not require Allocation Plans) Caution Allocation Plans need to align to LEAP and SPSA Caution districts are required to demonstrate adequate and appropriate support for ELs No Yes An Allocation Plan is not required

85/15 Rule-What is a Direct Service? Was the service in place last year? Was the service affected by unrestricted funding reductions? Are the services based at a school site? e.g., extended learning time? Are students the direct recipients of the services? e.g., hands on instruction? Do the services contribute to the quality of the program ? e.g., professional development or academic coaches Are services aligned to the SPSA Likely to be counted toward the 15% limit for indirect and administrative costs Likely to be counted toward the 85% requirement of direct services to students Proceed with Caution!! Do the services contribute to administrative functions? e.g., evaluating,or supervising ? No Yes No

Centralized Services Compliant or Not? Is it a type of service that lends itself to be organized centrally? e.g., summer school or academic coaches Is the service considered a direct services/support to students? e.g., academic intervention counseling Is it an administrative service? e.g., clerical support for the program Have the sites been involved in the process of selecting the support/services? Has the “centralized” service been approved by the site council? Likely not a good fit as a centralized service No Yes No Yes Possibly eligible as a centralized service if there is “room” in the districtwide15% administrative cost limit Compliance with regulations necessitates site council involvement in the selection and subsequent approval of centralized services Likely to be in compliance and eligible to be classified as a centralized service Proceed with Caution ! Caution ensure documentation of involvement and approval Caution ensure service is an allowed use

Library Services; Are They a Supplemental Service? Were the library services in place last year? Do the library services support student achievement? i.e., offer instruction on specialized curriculum? Do the sites have discretion to run library services? e.g. some sites have services others don’t Are library services part of the defined “core” services i.e., supported on a district- wide basis from general funds? Were they affected by unrestricted funding reductions? Likely to be supplanting or disallowed if library services are supported with restricted funds Likely to be considered a “place” and not a supplemental service Likely a supplemental service that can be supported with restricted funds Caution ensure library services align to the SPSA No Yes Proceed with caution if using restricted funds

Counselors; Core or Supplemental? Were counseling services in place last year? Were counseling services affected by general fund reductions? Are counseling services provided for specific populations? e.g. at risk or low performing students Do sites have discretion in planning counseling services/support? Are counseling services considered part of the core program? e.g. counselors supported by general funds Likely to be supplanting or disallowed if counseling services are supported with restricted funds Likely services are supplemental and can be supported with restricted funding. Consider using Title l, EIA, ASES or Migrant funds Caution ensure counseling services align to the SPSA No Yes

Are the learning opportunities offered district-wide? i.e., to all students ? Is the curriculum offered for core subjects or credit recovery? Is the curriculum for a targeted population? i.e., ELs or Migrant? Is the program offered at a SIG School? Is the school Title l SWP or EIA/SCE Is the schools Title l targeted population or EIA/LEP? Likely general funds are needed to support the extended learning opportunity Likely Title l EIA/SCE funds can support the opportunity Likely SIG funds can be used Likely general funds are needed to support the extended learning opportunity Likely Title l or EIA/LEP can support targeted students Extended Learning Opportunities Funding Options Yes No Yes Caution! ensure program is aligned to SPSA & LEAP Caution supplanting issue if program is supported with general funds at other sites Caution ensure grant proposal matches the program that is offered No

Paper, or pencils Instructional Supplies—Supplemental or Core? Were the supplies purchased with general funds last year? Are the supplies basic or core supplies? Are the supplies only used by a specific population? Are the supplies aligned to goals in the SPSA/LEAP Are the supplies included in the SPSA and SPSA budget? Likely to be considered core supplies. Use general funds to support the purchase If supplies are aligned to the SPSA revise the SPSA budget Likely can be considered supplemental instructional supplies At risk students Caution have Site Council approve budget revision before purchase Caution check program funding rules to ensure supplies are an allowed use No Yes Were the supplies affected by cuts in the unrestricted general fund? No Yes

Technology Equipment Supplemental or Core Is the equipment in place now? Does the equipment require infrastructure or capital improvements before installing? Is the equipment part of a technology retrofit? i.e., bringing all sites up to a specific standard? Is this a routine equipment upgrade or periodic replacement ? Does the equipment enhance core curriculum ? Likely to be core and included in a Facility Master Plan or Technology Replacement Plan Likely supplanting use general funds or possibly e-rate funds to support purchase Possibly supplemental. Check specific program funding rules to ensure allow ability Proceed with CAUTION if using restricted funding!! CAUTION If it doesn’t enhance curriculum delivery don’t purchase No Yes No Yes CAUTION infrastructure costs are generally not allowable with federal funds

Technology Equipment Standards Is technology equipment replaced or upgraded per an established schedule? Are technology purchases centrally managed ? Can sites or departments make their own technology equipment selections? Are there technology equipment “packages” based on user type? e.g., student or staff Is there a review process for technology purchases? i.e., annual review of user satisfaction of equipment or software effectiveness? Consider establishing technology equipment standards that include user levels for students and staff Congratulations!! Sounds like you have technology equipment standards under control. No Likely an annual review process for technology equipment and software would increase satisfaction and effectiveness Yes No Yes Are there dedicated funding sources for equipment replacement? Establish a dedicated funding source for equipment replacement No Yes

Technology Software Core or Supplemental ? Are there established core software standards? Is the software used on a grade span basis districtwide? i.e., K-12, K-8 or 9-12 Is the software utilized for extended learning? Is the software used at a SIG school? Is the software used at a SWP Title l or EIA/SCE school? Refer to standards to determine core versus supplemental software Likely a core expense; use general funds or possibly Prop 39 Lottery funds Likely would be supplanting; proceed with caution if using restricted funds Likely supplemental ; Title l and EIA/SCE are possible funding sources. Ensure software is referenced in SPSA plan and budget Likely supplemental and might be considered a SIG expense. Check to ensure the software is included in the SIG plan Is the software aligned to SPSA/LEAP goals? No Yes Caution! if software is used at targeted Title l or EIA/LEP sites ensure use is for targeted students only

Professional Development Options to Consider Do the LEAP and SPSA outline current professional development plans? Are staff members willing to participate in after school or summer opportunities? Is there time embedded in the collective bargaining agreements for professional development? Is professional development included as a component of the “core” program? Likely supplemental; restricted funding could be used to support staff compensation, materials, contracts or travel/conference Likely supplanting or disallowed if using restricted funds to support P.D. *Best Practice* Reach out to staff with alternative options. e.g. buying prep periods or online/webinar training *Best Practice* Update plans to include relevant, quality P.D. opportunities No Yes Proceed with caution if using restricted funds for salary Possible funding sources: Title l, Title ll or EIA

Food and Refreshments; Best Practices? Does your agency have a policy that supports food/refreshment purchases? Is food used as an enticement to encourage adult attendance at meetings? Is food used as a student reward? i.e. pizza party for increased test scores Has past practice allowed food and refreshment purchases anyway? Are requests for food and refreshment reviewed prior to purchase? * Best Practice* Establish a Board Policy that represents the agency’s culture and climate and Wellness Policy * Best Practice* Requests should be reviewed to ensure purchases made restricted funds align with SPSA/LEAP goals * Best Practice* Provide healthy reward alternatives e.g. sports activities Congratulations! Best Practices Appear to be in place No Yes *Best Practice* Encourage a culture of adult improvement and involvement No