Doing Business with Hertfordshire 8 th June 2007 Mark Housden Supplier Manager Hertfordshire County Council

Our procurement aims Supporting local business is important to us We want to reduce your transaction costs as well as our own We need to meet our targets for doing business electronically We need to utilise our electronic systems fully to benefit from the investment we have made in them

What we are doing Carrying out spend analysis – who, where, how much? Working with suppliers to streamline our internal processes Rolling out GPC Visa Purchasing Cards for low value purchasing Investing in state of the art e-procurement systems

What we are doing Promoting payment of suppliers by BACS, with an ed remittance advice Aiming to pay promptly, and minimise disputed invoices Ceasing internal processing of paper invoices Improving our vendor database and providing improved contact for Suppliers

How you can work with us Supply BACS details and an address for the remittance, with your invoice Consolidate invoices where possible Use electronic means to do business with us Talk to us!

The cost of doing business Number of suppliers11,317* Number of invoices298, 673* Cost of processing paper invoice = £20 - £35 Cost of processing Purchasing Card transaction = £7 Cost of processing electronic purchase order = £5 - £12 *East of England Regional Centre of Excellence Spend Analysis

Where we spend

What we buy

Why do business with us? Low risk customer Dedicated contact points for suppliers We clearly specify our requirements in contracts and award to clear criteria National targets to meet for prompt payment of invoices according to agreed Payment Terms

Conclusion We want to work with you to develop mutually beneficial ordering and payment processes We will listen to any suggestions you have for improving our processes We want to continue to build on our recent successes in improving our procurement processes

thank you Any questions?