August 19, IUPAP C11 Vera Lüth Chair of C11 International Union of Pure and Applied Physics Commission of Particles and Fields

Vera LüthIUPAP – C112 2 IUPAP - International Union of Pure and Applied Physics C11 - Commission On Particles and Fields NC – National Contacts ICSU - International Council of Science 20 Commissions 13+3 Members 27 Unions 73 Nat. Scientific Members 55 contacts +35 via ICTP

Vera LüthIUPAP – C113 IUPAP - C11 V. G. Lüth A. Smith M. Turala C. Fosco R. Godbole G. Herten T. Huang E. Iarocci A. Sissakian S. Stapnes G. Wormser T. Yamanaka M. Zeller Associate Members USA Chair U.K. Vice Chair Poland Secretary Argentina India Germany China Italy Russia Norway France Japan USA E. Zas D.-O. Riska A. McDonald C4 C12 C19 Commission on Particles and Field Members Oct – Oct. 2005

Vera LüthIUPAP – C114 Future Membership of C11 Specific Guidelines on terms and regional distribution Maximum term 2x three years for regular members - Maximum term of three years for officers – new crew! Nomination of C11 members by national HEP organizations: US (2) Russia (1) Europe (6) {France, Germany, Italy, UK, two others} Asia (3) {China, Japan, other} Others (1) Approval by IUPAP General Assembly in Oct. 2005, where candidates’ names are presented by C11 chair This will be a topic of discussion at our next meeting, but the nomination process needs to start in early 2005 Your input is most welcome! Who will stay on??

Vera LüthIUPAP – C115 C11 Important Working Groups: International Committee For Future Accelerators J. Dorfan (chair) C11 approves nominations for ICFA members Particle and Nuclear Astrophysics and Gravitation Committee A.Bettini (chair) Need to nominate C11 representative ICFA PANAGIC

Vera LüthIUPAP – C116 Current Panagic Membership Alessandro Bettini (chair) Barry Barish (C11 – replace)  Hans Blümer Massimo Cerdico (AC2) Enrique Fernandez Maria Victoria Fonseca Joshua Friedman Wick Haxton (C12 – replace) Takaaki Kajiita Paolo Lipari (C4) Victor Matveev John Peoples (replace) David Sinclair Steven Ritz (C19) Michel Spiro (replace) Proposed replacements: Angela Olinto Fujimoto Wiesher

Vera LüthIUPAP – C117 Conference Oversight and IUPAP Sponsorship IUPAP/C11 sponsors ICHEP and LP in alternate years C11 selects among proposal for future venues to assure broad international participation and excellent scientific leadership C11 provides general guidelines/advice on format and organization General format and guidelines – differences between ICHEP and LP C11 Recommendations on ICHEP and LP consult C11 wepage: Assist in international contacts and issues Assists in nomination of and approves Advisory Committees provides IUPAP’s sponsorship and financial support C11 does not formulate conference program Conference Organizers are fully responsible and empowered to shape the events. Conference Organizers are expected to follow IUPAP guidelines and report to C11/IUPAP! consult IUPAP webpages for guidelines:

Vera LüthIUPAP – C118 C11 Tradition of more than 40 Years ICHEP - 94 LP - 95 ICHEP-96 LP - 97 ICHEP - 98 LP - 99 ICHEP - 00 LP - 01 ICHEP - 02 LP - 03 Future Conferences Beijing Uppsala Moscow ICHEP - 04 Beijing LP - 05 Uppsala ICHEP - 06 Moscow LP - 07 Daegu ICHEP - 08 Philadelphia LP0 - 09Hamburg ICHEP – 10 Paris Glasgow Beijing Warsaw Hamburg Vancouver Stanford Osaka Rome Amsterdam Batavia Past Conferences

Vera LüthIUPAP – C119 Continuing US Visa Problems Procedures and policies for US visa approval have impacted many scientists, from students to laboratory directors. Even though procedures at the consulates have been streamlined, they overall process remains inefficient, unnecessarily length and opaque. There is growing recognition that this situation is severe and consequences might be irreparable! Various proposals, including one by leaders of the major US science organizations are being evaluated by US government agencies. It is hoped that some of them will get implemented, multi-entry multi-year visa for students and scientists with continuing engagements elimination of repetitive drawn-out security checks return pass ports to applicants while application is being considered special procedures for conferences and meetings with international participation addition of trained staff and other resources to improve processing of applications Consistent with its mandate IUPAP has advised that it will not sponsor any conference in the USA until free access of scientists can be guaranteed.

Vera LüthIUPAP – C1110 New Initiative: Authorship of Publications As Collaborations supporting major experiments grow, we need to rethink authorship of publications Author lists cannot continue to grow, because they do not appropriately credit those who have contributed they do not allow others to identify those most knowledgeable about the results, thereby hampering scientific discourse Lead to absurd publication and citation records Proposal for formation of Working Group reporting to C11 Representing large collaborations, Laboratories, C11, plus individuals Interacting with IUPAP WG on publications Consultation with publishers Outcome is uncertain – most of us recognize the problem, but solutions are difficult. Consensus will be hard to achieve! Can we formulate guidelines? Collaborations have their own way? Is C11 prepared to formulate a charge and time line for the WG?

Vera LüthIUPAP – C1111 Proposed Agenda for Authorship Discussions Representatives of the major collaborations have been invited to give a very brief overview of what their current practices are, or/and what they are planning for the future. These presentation should be very brief, 5 min max. Most of the time should be reserved for discussion 1) 10 min Introduction Vera Luth, C11 2) 45 min Reports on current practices/plans in large collaborations: H1 Max Klein D0 Dimitri Denisov CDF Daniel Withson BABARDavid MacFarlane Belle Steve Olsen ATLAS Rüdiger Voss CMS Chunhua Jiang 3) 50 min Open Discussion 4) 15 min Conclusions – Should we form a working group to continue this evaluation? What is the charge? what can we expect? membership? Wednesday, Aug. 18, 20:00 – 22:00, Conference Room 7, 2 nd Floor of BICC

Vera LüthIUPAP – C1112 Proposed WG on Authorship Should C11 initiate the formation of a WG? What is the charge? what can we expect? Membership? Representatives of large Collaborations Atlas, CMS, LHC_B, ALICE? CDF, DO, BTEV,MINOS BELLE, BABAR, Super-K,…. Representatives of large HEP Labs? C11 members Representatives of universities, smaller labs Chairperson(s)?, Secretary? What is the time scale? How to arrange meetings? Website?? First Discussions: Wednesday, Aug. 18, 20:00 – 22:00, Conference Room 7, 2 nd Floor of BICC

Vera LüthIUPAP – C1113 World Conference on Physics and Sustainable Development, Durban, S.A. Oct. 31 st – Nov, 2 nd, Sponsored by IUPAP, jointly with UNESCO and ICTP, as well as the S.A. Institute of Physics, as part of the celebration of 2005 as the Year of Physics participants from developed and developing nations Goal: Examine contributions that physics has made to society in the past Formulate and sharpen action-oriented plans for contributions it can and should make in the future Engage organizations of physicists in the collective implementation Four themes: Physics and Economic Development Physics and Health Energy and Environment Physics Education For additional information:

Vera LüthIUPAP – C1114 Other Activities and Events of Interest “Interactions”- world-wide PR from 17 HEP institutions Support for science education K-12 Encouragement of YPP – Young Particle Physicists World Year of Physics and HEP Involvement Recommendation: Connect to Interactions Activate and engage national societies add 3 physicists in each major laboratory who are from another country to enhance international coordination at the grass roots Data Grid Developments International LC Developments – Recommendation on LC Technology, Report from ICFA World Conference on Physics and Sustainable Development, Durban, South Africa – Oct. 31 st to Nov. 2, 2005

Vera LüthIUPAP – C1115 AGENDA for Meeting of IUPAP COMMISSION C :00 –11:05Welcome to C11 members and guests :05 – 11:10Adoption of Agenda 3. 11:10 – 11:15Approval of Minutes of the C11 Meeting at Fermilab 4. 11:15 – 11:35Chair Report V. Lüth 5. 11:35 – 11:50Report from ICFA J. Dorfan / R. Rubinstein 6. 11:50- 12:05Report of the LP03 (Fermilab) C. Newman-Holmes 7.12:05– 12:20Report on present conference (ICHEP04) H.S. Chen 12:20 – 12:50 Lunch break 8. 12:50 – 13:05Preparations for LP05 (Uppsala) T. Ekelof 9. 13:05– 13:35Proposals for future ICHEP and LP Conferences. ICHEP06 Moscow A. Sissakian ICHEP08 (proposal) P. Langacker :35 – 14:10Authorship in large collaborations V. Lüth :10 – 14:30Any Other Business (written reports from C4, C12 and C19 are expected) 14:30Adjourn

Vera LüthIUPAP – C1116 Reserve

Vera LüthIUPAP – C1117 APS Guidelines on Authorship Authorship should be limited to those who have made significant contributions to the concept, executions, or interpretations of the research study. All those who have contributed in this way should be listed as authors. Other individuals who have contributed and are not identified as authors should be acknowledged. Sources of financial support should be disclosed. All Collaborators share some degree of responsibility for any paper they co- author. Some co-authors have responsibility for the entire paper as an accurate, verifiable report of research. They include those who are accountable for the integrity of the critical data, carry out the analysis, write the manuscript, present major findings at conferences, or provide scientific leadership for junior colleagues. Coauthors who make specific, limited contributions to a paper are responsible for them, but may only have limited responsibility for other results.

Vera LüthIUPAP – C1118 APS Guidelines on Authorship (cont.) While not all coauthors may be familiar with all aspects of the research presented, collaborations should have in place an appropriate process for reviewing and ensuring the accuracy and validity of the reported results,. Every coauthor should have the opportunity to review the manuscript before its submission. Collaborations should have a process to archive and verify the research record; to facilitate communication and allow all authors to be fully aware of the entire work, critique it and pose questions concerning the work and be able to share the data prior to and after publication. All members of a collaborations should be aware of and understand this process.

Vera LüthIUPAP – C1119 Current Problem: Visa to USA  Because of US role in International Conflicts enhanced security measures have been imposed to control the borders  Visa applicants are interviewed in person at US consulates  Consular officers are personally liable for any action that might lead to  Infiltration of members of terrorist organizations  Exchange of information on design of WMD or their import  Illegal immigration  The new enforced procedures take months, with the applicant’s passport held by the consulate.  As a result, several delegates to LP03 and other conferences have not received US Visa (others chose not to apply)  Either denied without reason specified  Not approved in time for conference  NAS and DOE as well as personal intervention helped only in a few cases.  In case of problems, please contact your country’s C11 conference contact or a C11 member and/or record your problems at special NAS website  The current US procedures resulted in a violation of IUPAP’s requirement of free access of bona fide scientists to its conferences! The IUPAP Council will address this during its Meeting in October 2003! C11

Vera LüthIUPAP – C1120 C11 Contracts with C11 or its Members Michal Turala (Secretary) Vera Lüth (Chair) General Information: and Problem with Contacts in smaller countries in Eastern Europe/former SU Western Europe Africa, South America, Mideast (ITCP) Americas (USLC) Asia (Japan?) Need Volunteers Improve Communication