Protecting Your Digital Records Christian Skipper Appraisal Archivist Maryland State Archives ________________________.

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Presentation transcript:

Protecting Your Digital Records Christian Skipper Appraisal Archivist Maryland State Archives ________________________

Common Digital Records Photographs Word Documents Family Histories Financial Records Music Video

Consider Scope 1.Permanent 2.Non-Permanent

Scope: Permanent Duplication of form Must be able to upgrade in the future Examples: –Photographs –Family videos –Diplomas Scanning Specs: –Full Color –Up to 600dpi –Archival Formats

Scope: Non-Permanent Content is more important than appearance Will not need to upgrade Examples: –Tax filings –Contracts –Leases Scanning Specs: –200dpi –Greyscale or Black and White –Not necessarily archival formats

File Formats Photographs: TIFF, JPEG Video: MOV Audio: WAV, FLAC, SHN Text: PDF, PDF/A, TXT EML, TXT, PDF

Software Scanning –Do not spend too much money: consider open-source –Consider exportability –General rule: do not depend on complex management software

Avoiding the Crash Do not keep all of your records in one place Consider a portable hard drive Keep your copies identical Back-up regularly

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