Joe Baca, Travis Cano, Ray Pasco, A.J. Quartararo ACME WIDGETS

AGENDA Background Information Problem Definition Current System Definition Project Feasibility Assessment Project Plan Recommendations ERD Diagram System Output User Interface Appendix

BACKGROUND INFORMATION Tracking hardware/software assets Collect and manage information Computers, Printers, and Software Initial method not multiuser and scalable $100,000 budget for a six month project Covers the cost of labor, new hardware/software, and training

PROBLEM DEFINITION MS Excel and Access Company has two locations now New system needs to be multiuser, scalable Minimizing Change in Work Assignments Union must approve Ensures greater acceptance Main issue lies with equipment used and process to maintain quality data A technical solution is necessary

CURRENT SYSTEM DEFINITION Software inventory tracked in MS Excel Hardware inventory tracked in MS Access The system operates on individual computers The files are shared among managers and technicians on a central server No way to track when a file is being modified

PIECES FRAMEWORK Performance – Files located on a server where managers can update them, as long as someone else is not doing so. Makes difficult to coordinate between two sites Information – Asset information stored in two different file types. Hard to combine reports Economics – Budget is $100,000 Control – Managers can update files, but must assume that no one else is trying to do the same Efficiency – Two different file types diminishes efficiency of information and generating reports. Collaboration is difficult on current system Service – Current system can lead to inconsistencies in data as managers at multiple sites update files located on a central server

FISHBONE DIAGRAM

PROJECT FEASIBILITY ASSESSMENT Operational – Proposed solution satisfies the system requirements Cultural/Political – Obtaining input from managers both willing and unwilling to change Technical – New system is technically feasible Schedule – Six month timeline is adequate. If need arises, this could be pushed back Economic – Expected cost is $86,500. This allows for about $13,500 of cost overrun. Legal – Union approval is possible with the proper channels. Minimal impact to work assignments will aid in this process.

PROJECT FEASIBILITY ASSESSMENT Development Costs Personnel: 2Systems Analysts ($50.00/hour)$30,000 2Programmer/Analysts ($35.00/hour ea)$19,000 1GUI Designer ($40.00/hour)$5,000 1Telecommuncations ($50.00/hour)$2,500 1System Architect ($50.00/hour)$6,000 1Database Specialist ($45.00/hour)$500 1System Librarian ($15.00/hour)$2,000 Expenses: Training$3,500 New Hardware & Software 1Development Server$10,000 1Server Software (operating system, etc)$3,000 1DBMS Server Software$2,000 Client Software$3,000 Total Development Costs $86,500 Projected Annual Operating Costs Personnel: 2Programmer/Analysts ($35.00/hr)$40,000 1System Librarian$6,000 Expenses: 1Maintenance for server$1,000 1Maintenance for DBMS Software$1,000 Total Projected Annual Costs$48,000

PROJECT PLAN Design the interface using an in-house database Allow access via a website that allows multiple users and continuously updates, and allows simultaneous updates Both locations will have the latest data

RECOMMENDATIONS Web based solution that will allow multi-user access Continuous update across locations Satisfy manager request to stay in house Iterate implementation and test at one location first Offer training in order to ensure proper system use

ERD DIAGRAM

SYSTEM OUTPUT

USER INTERFACE

APPENDIX

PIECES FRAMEWORK Performance – Files located on a server where managers can update them, as long as someone else is not doing so. Makes difficult to coordinate between two sites Information – Asset information stored in two different file types. Hard to combine reports Economics – Budget is $100,000 Control – Managers can update files, but must assume that no one else is trying to do the same Efficiency – Two different file types diminishes efficiency of information and generating reports. Collaboration is difficult on current system Service – Current system can lead to inconsistencies in data as managers at multiple sites update files located on a central server

FISHBONE DIAGRAM

PROJECT FEASIBILITY ASSESSMENT Development Costs Personnel: 2Systems Analysts ($50.00/hour)$30,000 2Programmer/Analysts ($35.00/hour ea)$19,000 1GUI Designer ($40.00/hour)$5,000 1Telecommuncations ($50.00/hour)$2,500 1System Architect ($50.00/hour)$6,000 1Database Specialist ($45.00/hour)$500 1System Librarian ($15.00/hour)$2,000 Expenses: Training$3,500 New Hardware & Software 1Development Server$10,000 1Server Software (operating system, etc)$3,000 1DBMS Server Software$2,000 Client Software$3,000 Total Development Costs $86,500 Projected Annual Operating Costs Personnel: 2Programmer/Analysts ($35.00/hr)$40,000 1System Librarian$6,000 Expenses: 1Maintenance for server$1,000 1Maintenance for DBMS Software$1,000 Total Projected Annual Costs$48,000

THANK YOU