Electronic Thesis – Dissertation (ETD) Seminar ISU Thesis Office 1137 Pearson Hall Judy Strand

Agenda Before you graduate Graduate Student Status Page Timeline/Deadlines Forms About ETD Required and optional parts of your thesis Common problems Journal papers/copyrights/embargoes ProQuest/UMI – How to submit NSF Survey Website links, resources

Before you graduate Program of Study Committee (POSC): approved the term PRIOR to graduation. Incompletes removed from your record Over-age classes (over 7 years) approved Pre-lim taken 6 months prior to final exam. POSC classes are accurate

Graduate Student Status Page

Timeline Final Oral Exam – http://www.grad-college.iastate.edu/ Absolute deadlines http://www.grad-college.iastate.edu/ Application for Graduation – Sept 11 – Fall; Jan 29- Spring; June 3 – Summer Request for Final Oral Exam– For students with a required final oral exam Due 3 weeks prior to exam date or by Nov 4– Fall; Mar 25 - Spring; June 24 – Summer Final Oral Exam – Nov. 25 – Fall; April 15 – Spring; July 15- Summer Create ProQuest account for submitting thesis. Be sure to enter thesis/dissertation title. This will be used for the Commencement Brochure. /

Timeline Graduate Student Approval Form – Absolute deadlines Graduate Student Approval Form – Dec 1 – Fall; April 19 – Spring; July 19 - Summer Upload final thesis to ProQuest/UMI – Dec 3 – Fall; April 21 – Spring; July 21 Summer Commencement Dec. 19 – Fall; May 6 – Spring; Summer- apply Spring/Fall http://www.grad-college.iastate.edu/graduation Deadline Summary Sheet http://www.grad- college.iastate.edu/calendar/files/Deadline_Sheet.pdf

Application for Graduation Available on AccessPlus http://www.grad- college.iastate.edu/common/forms/Grad_App.php Deadline – 3rd week of term Puts your name on the graduation list Can be cancelled later. $75 graduation fee will be put on your account after the cancellation deadline. $20 nonrefundable late fee – 4th & 5th week $145 thesis/dissertation fee assessed at time of application. One-time only fee.

Graduate Student Approval Form http://www.grad-college.iastate.edu/common/forms/student_forms.php Major Prof and DOGE need to sign Need before deadline Final form to submit before graduation Thesis is not reviewed until this form is submitted. Student receives with approved copy of Request for Final Oral exam. Also available online.

Thesis Help Thesis Checklist Graduate College website Editing Services http://www.grad-college.iastate.edu/current/thesis/ Organizing Your Thesis/Dissertation Editing Services Thesis Editors / Typists List (local) Videos MS Word) Microsoft Word thesis information Solution Center, 294-4000 Software related questions

Required Parts of your Thesis Title Page Table of Contents Text References, Works Cited, or Bibliography

Optional Areas of your Thesis Dedication List of Figures List of Tables List of Symbols or Nomenclature Acknowledgments Preface Abstract Appendix Acknowledgement (if not in preliminary pages) Biographical Sketch

Common Problems Formatting Not being consistent Title page Table of Contents List of Table and List of Figures -page numbers are right aligned Tables and Figures Resource Page numbering Capitalization of headings Excess white space – more than 1/3 or 1/ 4 is too much white space. Not being consistent

Notice difference between chapter titles and subheadings Page number each page Bound on left side Notice difference between chapter titles and subheadings

Tables and Figures Tables and figure captions may have different font or font size Tables captions are at the top of the tables; figure captions are at the bottom of the figure. Be consistent throughout your paper. Tables and figures have same margins as text Landscape pages have page number in same place as other pages. Thesis template

Notice location of page number Landscape figure Notice location of page number

Portrait view

List of Figures and List of Tables Page Page

Journal Papers Title Publishing status Multiple authors and their role Each journal paper is a chapter in the thesis/dissertation. Publishing status Modified from a paper accepted by (or "published in") The Journal of XYZ" Multiple authors and their role Abstract or Introduction Journal Paper Format

ISU Policy on Embargos/Holds on your Thesis Title and abstract released, text withheld Submit through ProQuest/UMI Publishing options: choose 6 months or other Hold is controlled through ProQuest/UMI Title, abstract, and text withheld Complete the Thesis Hold form from the Graduate College Submit thesis through ProQuest Thesis will not be fully delivered to ProQuest until you release the hold Student/major professor responsible for controlling hold end dates.

Library Workshops http://instr.iastate.libguides.com/c.php?g=149064 Fall 2015 Workshops Grad Students: Everything you need to know about the Library ... but were afraid to ask! Learn how to find dissertations, influential research articles and important journals in your subject area! Find out who is your subject librarian, and learn about Library services that can help facilitate your research and writing! September 17, Thursday, 3 - 4:30 p.m. WEBINAR - Grad Students: Everything you need to know about the Library ... but were afraid to ask! This ONLINE workshop occurs simultaneously. See registration for details.   Personalizing NCBI October 1, Thursday, 3 - 4:30 p.m. Altmetrics - New Metrics for Your Research Impact! October 8, Thursday, 3 - 4:30 p.m. Stand out from the crowd: get read, cited and hired! October 23, Friday, 3 - 4:30 p.m. Getting Started with EndNote Web! October 30, Friday, 3 - 4:30 p.m. Finding Funding: Using Campus Resources! November 5, Thursday, 3-4:30 p.m. Getting Started with Mendeley! November 12, Thursday, 3 - 4:30 p.m.   Watch for mailings, flyers, and e-Library news! Contact Jody Kalvik with registration questions. http://instr.iastate.libguides.com/c.php?g=149064

Authors' Rights and Responsibilities Library - http://www.lib.iastate.edu/ Library Guides Important things for Graduate students to know when writing a thesis or dissertation. Welcome Using Images/Figures Copyright and My Work Research Resources The Library & Your Thesis Iowa State University Library is a resource for you at every stage of your thesis or dissertation—from research to access after completion. This guide provides you with a variety of tools from the library. Use the tabs labeled: Using Images/Figures, Copyright and My Work, and Research Resources to navigate to related resources.  Scholarly Communications Librarians Megan O'Donnell mno@iastate.edu Emma Molls emolls@iastate.edu Website / Blog Page

Academic Communication Program http://acp.grad-college.iastate.edu/ master the necessary communication skills as you move toward the attainment of your academic and career goals Fall 2015 News Are you working on a journal manuscript, thesis/dissertation chapter, or any other research document this summer? Make an appointment with a Graduate Peer Mentor to receive assistance with your writing.   Fall Gradute Peer Review Group Applications Now Open! English Consulting Now Open to all Graduate Students

Office of Responsible Research http://www.compliance.iastate.edu/

University Microfilms (UMI) Known as ProQuest or ProQuest/UMI Accessible through Parks Library: Library Catalog/Indexes & Abstracts/”Dissertations & Theses” http://www.lib.iastate.edu/info/6000 Free hosting of microform and digital copies through graduate schools and libraries

How do I get to ProQuest? http://www.grad-college.iastate.edu/current/thesis/

Submit your thesis Create your account with ProQuest/UMI Create your account with ProQuest at the time of your final defense, putting in your basic information and the name of your thesis/dissertation. You don’t need to submit, just save a draft. http://dissertations.umi.com/iastate/ You can make changes or revisions to your information up to the time your paper is accepted Once your thesis/dissertation is accepted, it is a “done deal.” No fee for electronic submission – traditional publishing option Copyright fee = $55

http://www.etdadmin.com/cgi-bin/school?siteId=23

ProQuest – Common Choices Traditional Publishing - only choice = no charge Do I want my paper available right away? Yes No – Text held through ProQuest for specified time Available in Institutional Repository? Use same time frame as above question. Request ProQuest to file copyright? No = no charge Yes = $55 charge Order copies? No = no charge Yes = $56 charge Copies are not received until 6-8 weeks following graduation

Copyright Information Copyright privileges vest immediately upon creating your work. You own your own copyright when you send your paper to ProQuest/UMI. Registering copyright recommended filing a patent writing a book publishing articles major professor recommends it

Copyright Information How to avoid infringing on someone else’s copyright How to protect your own copyright Copyright and your thesis/dissertation http://www.proquest.com/assets/literature/services/copyright_dissthesis_ownership.pdf Fair Use Checklist http://copyright.columbia.edu/copyright/fair-use/fair-use-checklist/ ProQuest/UMI ETD submission website http://dissertations.umi.com/iastate/ e-Library author’s rights and responsibilities http://instr.iastate.libguides.com/TandDrights

Other things Office for Responsible Research http://www.compliance.iastate.edu/ Institutional Review Board (IRB) Library – Institutional repository Open access http://lib.dr.iastate.edu Bound copies Not required by Graduate College or Library Student or department – their choice Printing & Copy Services – Memorial Union or local shop NSF Survey Ph.D. students only Online https://sed.norc.org/survey

NSF Survey of Earned Doctorates (SED) – Ph.D. Students only Confidential longitudinal census of all Ph.D.s in the U.S. since 1958 https://sed.norc.org/survey Complete online

Remember Communicate early and often with your major professor Know your responsibilities and your timeline Plan for extra time in case something goes wrong. Check, check and double check your dissertation.

Thesis links and resources Thesis Checklist http://www.grad-college.iastate.edu/current/thesis/checklist/ Proquest/UMI http://www.etdadmin.com/cgi-bin/school?siteId=23 Online -- LaTeX and MS Word information http://www.grad-college.iastate.edu/current/thesis/latex/ Academic Communications Program http://acp.grad-college.iastate.edu/?q=resources E-Library – Author’s rights and responsibilities http://instr.iastate.libguides.com/TandDrights Copyright and your dissertation/thesis http://www.proquest.com/assets/literature/services/copyright_dissthesis_ownership.pdf Institutional Review Board (IRB) http://www.compliance.iastate.edu/ NSF Survey- https://sed.norc.org/survey

Graduate College Contact http://www.grad- college.iastate.edu/current/thesis/ Judy Strand, jstrand@iastate.edu, 294-5285, thesis/dissertation questions

Thanks for coming today Questions? Please take business cards. Powerpoint is available online: http://www.grad- college.iastate.edu/current/thesis/seminars/

Go Cyclones!!