DECam Logbook CTIO uses an electronic logbook for DECam – Proper Use will result in better procedures and higher operational efficiency This Training will show you how to use this electronic logbook. Important: to write into the logbook, you need a logbook account. 1 DECam Logbook Training V0.9 HTD April 27, 2012

Logbooks Science uses Logbooks –To Record details of experiments, observations, results and diagnostics, analysis and conclusions Science also use Logbooks for operations & status reports –The purpose is to maintain an accurate history so that we can understand 1) that we did or found something, 2) what happened when we did it (observation), and 3) what we think –Logbook also provides status information Detailed and accurate information is valuable to Operators and to Experts –It’s easy to forget details with time –It’s easy to misunderstand verbal reports with distance –Both distance and time are key factors DECam has to overcome. 2

Viewing the CTIO Logbook 3 CTIO uses an electronic logbook for DECam –It’s located on a computer and accessible by means of a web interface. – o.edu:8080/ECL/deca m/E/indexhttp://system1.ctio.noa o.edu:8080/ECL/deca m/E/index –Tools are available for searching, viewing, and putting information into the logbooks.

Searching the CTIO Logbook 4 3 of the easy ways to search entries

Searching the CTIO Logbook 5 2 more easy ways to search entries Click the “Entries” button to get them all. Click the “Search” button to get to the Advanced page.

Searching the CTIO Logbook 6 2 more easy ways to search entries Click the “Entries” button to get them all. Click the “Search” button to get to the advanced page, which includes searching by dates, categories, and Forms

Logbook Entries 7 –Human-typed (you wrote something) onto the page or into a form –Computer-generated. E.g. alarms, exposures We’ll show you how to put them in. Information is included as an “Entry”. Entries at the top of the page are the most recent.

To put an entry into the logbook you need to login. Click “login” Say how to login Manual Entries 8

9 After login you will see additional info. “New Entry” is the one we want

You select the Form & Category (same as before) For “default” you see the page already shown (left). Note: see Utility Checklist. Manual Entries 10

Type or copy/paste text into the text box. Attach links, images (jpeg, tiff, png, gif), or files as desired. Select “Post” Manual Entries 11

Example of Manual Logbook Entry 12 1) This is what we did 2) This is what we think 3) This is what we observed

Example of Manual Logbook Entry 13 1) This is what we did 2) This is what we observed 3) This is what we think Note: This logbook entry has a comment. Information or remark added after the entry was created

When to Use the Logbook As directed for routine activities –Example: Utility Checklist When we do something or observed something non- routine –Performed an unusual procedure. Example: “We installed the filter changer into the barrel.” –Performed a rare maintenance operation. Example: “We replaced the O2 sensor in the Coude Room.” Or “I discovered a suspected loose wire on O2 sensor in the Coude Room.” –When something routine doesn’t work as expected. Example: “The shutter seems stuck. Here is the SISPI text dump.” –Or to report a problem with documentation: “That’s not right!”. The logbook only helps when we use it. 14

Summary The purpose of the logbook is to maintain an accurate history so that we can understand 1) that one of us did something, 2) what it was we were trying to do, and 3) what happened when we did it Logbook also provides status information. We use it as directed by routine procedure Whenever we do or observe something out-of-routine The goal is higher operational efficiency. This training has shown you how to use the logbook. 15

Epilogue 16 Downloaded from SPIE Digital Library June 20, 2012