CM_WP_210 Grading v61 Grading CM_WP_210

CM_WP_210 Grading v62 Course Content Introduction Unit 1- Electronic Class Rolls Unit 2 – Grade Submission Unit 3 – Other Processes Course Summary

CM_WP_210 Grading v63 Learning Objectives Upon completing this course, participants will be able to:  View/Print electronic class rolls  Grading Windows  Look-up modules/sections for grading  Enter grades and Validate grades  Correct errors  Save grades  Submit grades to Registrar  notification  Retrieve grades from Blackboard  Grade change process  Signing Statement of Responsibility

CM_WP_210 Grading v64 Key Terminology Definitions IRIS TermDefinition Campus Management (CM) Campus Management is the module within IRIS that includes student recruitment, admissions, registration, academic history, accounts management, financial aid and other student services Academic Structure The structure within IRIS where degree programs, courses, and majors are tied to the organizational structure BookingBooking is class registration in IRIS Module A module is a course in IRIS; for example BIO 103 is a module

CM_WP_210 Grading v65 Key Terminology Definitions IRIS TermDefinition Event The event is an actual meeting pattern and location of the event type; for example PSY is made up of two events-the lecture event meets on MWF 8:00 -8:50 am and the lab event meets on F 1:00 – 2:15 pm Campus Management ID number (CM ID number)/ Student Number A system-assigned 8-digit ID number. This is the key to student records Business Partner (BP) Business Partners have a financial relationship with UK. All students are also business partners

CM_WP_210 Grading v66 myHelp CM Portal Access In order to access CM Portal data, the user needs:  To successfully complete this course  To be designated as either the instructor of record for the course or identified as a valid appraiser of the course  To sign a Statement of Responsibility (SOR) form located at  If you have signed the SOR in UK_100, you do not need to sign it a second time If you do not have access, please work with your college contact to get this access assigned  The college contact list is located at

CM_WP_210 Grading v67 myHelp CM Portal Access Establishing access is a one-time process for each user After reviewing this tutorial, please complete the brief evaluation available on the myHelp website  Evaluation.html  Comments are welcome and are used to improve this tutorial  Questions or suggestions may be directed to:  IRIS Training

CM_WP_210 Grading v68 Web Portal Navigation To use the myUK Campus Management portal, go to

CM_WP_210 Grading v69 Web Portal Navigation Enter your AD (or MC) User ID and Password, then click on the Log On button

CM_WP_210 Grading v610 Web Portal Navigation Depending upon your access role in the system, your login screen may look different than this one

CM_WP_210 Grading v611 Student Administration Navigation On the Menu bar at the top of the myUK portal screen, click the Student Administration tab

CM_WP_210 Grading v612 Student Administration Navigation The Student Administration Welcome page provides current news for Campus Management users

CM_WP_210 Grading v613 Unit 1 Electronic Class Rolls

CM_WP_210 Grading v614 Unit 1- Electronic Class Rolls Electronic Class Rolls Navigation Displaying Electronic Class Rolls Printing Electronic Class Rolls

CM_WP_210 Grading v615 Electronic class rolls Electronic class rolls can be viewed and printed by authorized faculty and staff from the myUK portal Procedure may be performed at various times before and during the semester to have up-to-date information about students who are officially enrolled in a course

CM_WP_210 Grading v616 Electronic Class Rolls Navigation Click Faculty Services

CM_WP_210 Grading v617 Electronic Class Rolls Click Class Rolls

CM_WP_210 Grading v618 Electronic Class Rolls To choose the appropriate Academic Year and Term, click on the Drop-down List icon

CM_WP_210 Grading v619 Electronic Class Rolls Double-click on the appropriate year and term

CM_WP_210 Grading v620 Electronic Class Rolls You can search for the Course/section in one of the following ways: * Course Subject & Number, such as ENG 104 * Course Subject & Number, such as ENG 104 * Course Subject, such as ENG * Course Subject, such as ENG * Part of the title, such as Writing * Part of the title, such as Writing

CM_WP_210 Grading v621 Electronic Class Rolls Type the course subject and number into the Course Subject & Number field Remember: When typing a two-digit Course Subject, you will need to type two spaces before you type the Course Number

CM_WP_210 Grading v622 Electronic Class Rolls Click on the Search button

CM_WP_210 Grading v623 Electronic Class Rolls Click on the SW 505 link A list of courses that match the criteria will display

CM_WP_210 Grading v624 Electronic Class Rolls A list of all possible class rolls for the course will display.

CM_WP_210 Grading v625 Electronic Class Rolls Section information includes: Meeting TimesMeeting Times Event Type (Lecture, Lab, etc.)Event Type (Lecture, Lab, etc.) InstructorInstructor Room CapacityRoom Capacity Course CapacityCourse Capacity Number of Students EnrolledNumber of Students Enrolled Course Waitlist AvailabilityCourse Waitlist Availability Number of Students on WaitlistNumber of Students on Waitlist

CM_WP_210 Grading v626 Electronic Class Rolls Click on the Section link

CM_WP_210 Grading v627 Electronic Class Rolls To print, click on the Printer Friendly link Information includes: Last NameLast Name First NameFirst Name Student IDStudent ID UsernameUsername DegreeDegree Major (Minor)Major (Minor) ClassificationClassification

CM_WP_210 Grading v628 Electronic Class Rolls When the roll displays, click on the Printer icon

CM_WP_210 Grading v629 Electronic Class Rolls Click on the Close icon to close the roll

CM_WP_210 Grading v630 Electronic Class Rolls To export the data to Excel, click on the Export to Excel link

CM_WP_210 Grading v631 Electronic Class Rolls Click on the Save link

CM_WP_210 Grading v632 Electronic Class Rolls Save the file by choosing the appropriate folder on your computer, changing the File Name, then click on the Save button

CM_WP_210 Grading v633 Unit 1 Summary Electronic Class Rolls Navigation Displaying Electronic Class Rolls Printing Electronic Class Rolls

CM_WP_210 Grading v634 Unit 2 Grade Submission

CM_WP_210 Grading v635 Unit 2- Grade Submission Grading Windows Web Grade Submission Rules Looking-up of courses/sections for grading Entering grades Validating grades Correcting grading errors, if applicable Saving grades before submission Submitting grades to Registrar

CM_WP_210 Grading v636 Grading Windows As a vital part of the Provost’s efforts to promote student retention and graduation, all instructors and administrative staff members (including part-time instructors and graduate teaching assistants) must be able to enter mid-term and final grades directly to the Registrar via web-based procedures There are two grading windows for each session/semester during which grades can be entered and submitted:  Mid-Term Grading Window  March 9, 2009  Final Grading Window  May 4-11, 2009

CM_WP_210 Grading v637 All students MUST be assigned a grade in the final grading period BEFORE the electronic grade roster may be submitted to the Registrar’s Office For mid-term grades, all undergraduate students are required to have a grade entered and submitted to the Registrar’s Office Grades can be saved before submission to the Registrar’s Office  This will permit the grader to come back at a later date/time and complete the grading process Web Grade Submission Rules

CM_WP_210 Grading v638 Web Portal Navigation Depending upon your access role in the system, your login screen may look different than this one

CM_WP_210 Grading v639 Student Administration Navigation On the Menu bar at the top of the myUK portal screen, click Student Administration

CM_WP_210 Grading v640 Student Administration Navigation The Student Administration Welcome page provides current news for Campus Management users

CM_WP_210 Grading v641 Grading Navigation Click Faculty Services

CM_WP_210 Grading v642 Grading Navigation Click Grading

CM_WP_210 Grading v643 Grading Navigation Click the Drop-down List icon to select the appropriate Academic Year/Term

CM_WP_210 Grading v644 Grading Navigation Select the appropriate Academic Year and Term

CM_WP_210 Grading v645 Grading Navigation Click in the Grade Type field and select Mid-Term Grades

CM_WP_210 Grading v646 Grading Navigation If you are the instructor of record for a course section, your course section will appear at the top of the Grading window. Click on the Select link beside the appropriate course section to start the grading process. For this tutorial, you will move through the process of selecting your course section.

CM_WP_210 Grading v647 Grading Navigation If your course section is not listed, use the roster search function to pick your section Your access may provide any of the following levels: College level accessCollege level access Department level accessDepartment level access Course level accessCourse level access

CM_WP_210 Grading v648 Grading Navigation Click in the Get Roster For field and make your first selection

CM_WP_210 Grading v649 Grading Navigation Continue the process of clicking in the Selection field and selecting the next level until you have selected the section. Notice that your selections will become links that you can use to “back-up” to a previous level. At any time you can click the Reset button to begin the search again.

CM_WP_210 Grading v650 Grading Navigation Click in the Select field and select the next level – in this example it is the department

CM_WP_210 Grading v651 Grading Navigation Select the course

CM_WP_210 Grading v652 Grading Navigation Select the section

CM_WP_210 Grading v653 Entering Grades The enrolled students will be displayed in alphabetical order. A grade may be entered in two ways: Entering the grade manuallyEntering the grade manually Selecting the grade from the listSelecting the grade from the list

CM_WP_210 Grading v654 Entering Grades Grades for all students may be entered at one time, or you may choose to enter some grades, save them, then return at a later time to finish entering grades.

CM_WP_210 Grading v655 Entering Grades Color-coding denotes whether the student is graded by the “Normal” grading scale or an “Other” grading scale, such as audit.

CM_WP_210 Grading v656 Entering Grades Normal is relevant to the course. If the course is a letter grade course, “Normal” is letter gradeIf the course is a letter grade course, “Normal” is letter grade If the course is a pass/fail course, “Normal” is pass/failIf the course is a pass/fail course, “Normal” is pass/fail

CM_WP_210 Grading v657 Entering Grades Enter the grade manually into the Grade field OR click on the arrow and select the grade

CM_WP_210 Grading v658 Entering Grades Continue the process until all grades have been entered.

CM_WP_210 Grading v659 Validate Grades Click Validate Grades to “check” the grades for errors.

CM_WP_210 Grading v660 Correcting Errors If any grade is not valid, an error message will display. The error must be corrected, and the grades validated again before you can submit them to the Registrar’s office.

CM_WP_210 Grading v661 Saving Grades You may use the Save Grades functionality when you are entering grades. This feature allows you to come back at a later date to continue grade entry or make any necessary changes BEFORE submitting the grades.

CM_WP_210 Grading v662 Submitting Grades Once the grading process is complete, click Submit Grades to Registrar. IMPORTANT: You must validate the grades and correct any errors before submission of grades.

CM_WP_210 Grading v663 Submission to Registrar Mid-term grades are required to be entered and submitted for all undergraduate students, but they are not required for all graduate students  Once grades are submitted, grade “changes” must be submitted for any blank grades Submission of grades during the Final Grade window is NOT permitted unless every student has been assigned a valid grade

CM_WP_210 Grading v664 Submission to Registrar After grades have been submitted to the Registrar’s Office, a grade change request must be submitted to change a grade Once grades are submitted to the Registrar’s Office, the instructor(s) will receive an confirmation stating that grades have been submitted for that module/event package (course/section)

CM_WP_210 Grading v665 Unit 2 Summary Grading Windows Web Grading Submission Rules Looking-up of courses/sections for grading Entering grades Validating grades Correcting grading errors, if applicable Saving grades before submission Submitting grades to Registrar

CM_WP_210 Grading v666 Unit 3 Other Processes

CM_WP_210 Grading v667 Unit 3- Other Processes Importing Grades from Blackboard Grade Change Process Notification Statement of Responsibility

CM_WP_210 Grading v668 Importing Grades from Blackboard A future function of importing grades from Blackboard (Bb) will be available soon  If the course has been officially established using Bb, an icon, “Retrieve Grades from Blackboard”, will be displayed at the top of the screen  If selected, this icon will retrieve grades as recorded (real-time) from the Bb environment  These grades will be brought into the drop-down area for each student  The instructor will then have the opportunity to make any desired changes  These grades must be validated using the process described in Unit 2 – Grading

CM_WP_210 Grading v669 Request a Grade Change Note: Please be aware that students will be able to log onto the myUK portal and view grades immediately, after submission to the Registrar’s Office has occurred To request a grade change, pull up the Grading page in the portal Enter the Academic Year/Term, Grade Type, and pull up the roster

CM_WP_210 Grading v670 The Appraisal column will display the grades which were submitted, but the field and the grades will be grayed out The Change link will be located to the far right of each student’s grade Request a Grade Change

CM_WP_210 Grading v671 To change a grade, click on the Change link to the right of the student’s name Change the grade in the Appraisal column by typing it into the field or using the Drop-down arrow Request a Grade Change

CM_WP_210 Grading v672 Click on the Save button to send the request Click on the Cancel link to cancel the request The Grade Change Request will be sent via workflow to the Registrar’s Office, where the grade change will be reviewed and processed Request a Grade Change

CM_WP_210 Grading v673 Notification Once a grade change has been processed by the Registrar’s Office, an notification will be sent to the instructor of record, the person who submitted the grade change request (if different) and to the student. This will not contain the actual grade or course information due to FERPA regulations, but will give the student name, Student ID number, and academic year/session.

CM_WP_210 Grading v674 Statement of Responsibility Security for Campus Management will be tied to the functionality, etc. Completion of the Statement of Responsibility is required for those employees who have not yet reviewed and submitted the form The form is available on the web at

CM_WP_210 Grading v675 Unit 3 Summary Importing Grades from Blackboard Grade Change Process Notification Statement of Responsibility

CM_AD_310 Student Records v1076 Student Records Help Websites myHelp website:   Contains Quick Reference Cards (QRCs), updated course manuals, Simulations, CM Frequently Asked Questions, CM Go-Live Book, and other job aids IRIS website   Contains Information Directory, Forms, and other references

CM_AD_310 Student Records v1077 Other CM Courses Register for Instructor Led courses at  CM_AD_300 Event Planning  CM_AD_315 Booking Rules  CM_AD_340 Program of Study IRIS CM Web Courses are available at  CM_AD_310 Student Records  CM_AD_320 Booking  CM_WP_210 Grading  CM_WP_220 Overrides  CM_WP_310 Advising

CM_WP_210 Grading v678 Course Summary View/Print electronic class rolls Grading Windows Look-up modules/sections for grading Enter grades and Validate grades Correct errors Save grades Submit grades to Registrar notification Retrieve grades from Blackboard Grade change process Signing Statement of Responsibility