TSDS Pilot – Lubbock ISD Train the Trainer September 26, 2011

Texas Student Data System Lubbock ISD 2 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Expected Learning Outcomes  Gain an understanding of the goals of the Texas Student Data System dashboard project  Understand your role and expectations as a trainer  Be able to access, log-in, and navigate the dashboards  Engage in hands on activities to understand student data presented in dashboards  Know how to contact customer support and access materials needed for training

Texas Student Data System Lubbock ISD 3 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Today’s Agenda TopicTiming Background - TSDS Dashboards5 min Your Roles as Trainers10 min Review Dashboard Training Module2 hrs Data Inquiry Framework10 min Going Forward – Rollout Plan, Trainer Support, and Feedback10 min Q&A20 min Total3 hrs

Texas Student Data System Lubbock ISD 4 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Texas Student Data System (TSDS) Vision  A data system for teachers, designed by teachers.  Delivers relevant, timely and actionable student data back to educators to continually improve performance  A “One stop shop” for student data – brings together student information from multiple sources  Reduces reporting and collection burden to districts  Requires no additional data input  User friendly and intuitive and accessible from any location  Available free of charge to all Texas districts Enable 100% of educators to have access to timely, relevant, actionable data to drive classroom and student success

Texas Student Data System Lubbock ISD 5 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboards are Grounded in Best Practices and Vetted by Educators Nationwide Best Practices Audit Academic Research Focus Groups with 2,600 Educators Initial dashboards based on national education research and review of best practices across the country Received and incorporated feedback on dashboard from 2,600 educators in Texas Enhancements to dashboards based on stakeholder feedback

Texas Student Data System Lubbock ISD 6 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboards Consist of Four Levels Driven by Individual Student Data District/LEA Campus Classroom Student Drill down to the individual Student level from any aggregate view Data originates at the Student Level and rolls up to aggregate views

Texas Student Data System Lubbock ISD 7 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboards Piloted in Six Districts to get Input and Inform Statewide Release Initial DCD prototype Draft data standard defined Field test and acceptance of data standard State-Sponsored SIS requirements released District Connections Database Implemented Transfer tested data standard Late-2009 Draft data snapshots defined Stakeholder engagement Snapshots finalized based on feedback Integrate SSIS and DCD Limited Product Release Phase Statewide implementation of DCD and dashboards

Texas Student Data System Lubbock ISD 8 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Today’s Agenda TopicTiming Background - TSDS Dashboards5 min Your Roles as Trainers10 min Review Dashboard Training Module2 hrs Data Inquiry Framework10 min Going Forward – Rollout Plan, Trainer Support, and Feedback10 min Q&A20 min Total3 hrs

Texas Student Data System Lubbock ISD 9 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. After Today’s Session, You Should Be Able To …  Understand the scope and functionality of the Dashboards  Navigate and leverage the Dashboards to understand the needs of your students and campus  Provide introductory training to Teachers and Administrators at your campus  Know how to direct people to the proper support channels

Texas Student Data System Lubbock ISD 10 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Training Best Practices  Train in small groups – 15 people maximum  If possible, group into functional areas – e.g., administrators, teachers, or subject area  Ensure everyone has access to a computer (e.g., computer lab, laptops)  Review the pre-training checklist to ensure no technology issues arise  Review the training materials and video shortly before the training session -Log into and get comfortable with TSDS -Watch the demo video and review the FAQs so you can respond to users -Review the Classroom, Student and Campus exercises and select the examples you plan to highlight from your campus and classroom  Use the training materials during the session  Capture questions you can’t answer and work with the data steward to ensure there is follow-up with the users  Make sure participants complete the feedback forms - during session or send with URL following session:  Let us know if there are any other tools or materials that can help you!

Texas Student Data System Lubbock ISD 11 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. We’re Counting On You!  Ultimately, the Dashboards should save educators time and result in better outcomes for Students  Without You, Training will not take place  Without Training, Dashboard benefits will be limited  Your valuable feedback will ensure training tools will meet the needs of districts statewide

Texas Student Data System Lubbock ISD 12 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Today’s Agenda TopicTiming Background - TSDS Dashboards5 min Your Roles as Trainers10 min Review Dashboard Training Module2 hrs Data Inquiry Framework10 min Going Forward – Rollout Plan, Trainer Support, and Feedback10 min Q&A20 min Total3 hrs

Texas Student Data System Lubbock ISD 13 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Goals of Reviewing the Training Module  Help you learn to use the system  Build your familiarity with training content  Build your knowledge base so you can answer questions that might be asked of YOU

Texas Student Data System Lubbock ISD 14 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboard Training Module  The training materials are designed for a 1 hour training session  Today, we will spend more time today to familiarize you with the system and prepare to deliver training TopicToday End-User Training Background - TSDS Dashboards5 min Student Dashboard- Functionality Overview and Exercises - Real Time Inquiry 45 min30 min Campus Dashboard - Functionality Overview and Exercises - Real Time Inquiry 30 min15 min Creating a Data Inquiry Mindset / Best Practices20 min5 min Going Forward – Support and Feedback, Q&A20 min5 min Total2 hours1 hour

Dashboard Training Module

Texas Student Data System Lubbock ISD 16 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Expected Learning Outcomes  Gain an understanding of the goals of the Texas Student Data System dashboard project  Be able to access, log-in, and navigate the dashboards  Engage in hands on activities to understand student data presented in dashboards  Start to create action plans for your students or your campus based on the dashboard data  Know how to contact customer support

Texas Student Data System Lubbock ISD 17 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboard Training Module Outline TopicTiming Background - TSDS Dashboards5 min Student Dashboard- Functionality Overview and Exercises - Real Time Inquiry 30 min Campus Dashboard - Functionality Overview and Exercises - Real Time Inquiry 15 min Creating a Data Inquiry Mindset / Best Practices5 min Going Forward –Support and Feedback5 min Total1 hour

Texas Student Data System Lubbock ISD 18 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboards are Grounded in Best Practices and Vetted by Educators Nationwide Best Practices Audit Academic Research Focus Groups with 2,600 Educators Initial dashboards based on national education research and review of best practices across the country Received and incorporated feedback on dashboard from 2,600 educators in Texas Enhancements to dashboards based on stakeholder feedback Your feedback in this pilot will drive further enhancements to dashboards

Texas Student Data System Lubbock ISD 19 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboards are Targeted Toward Improving Student Outcomes Positive Interactive Involvement with Students More Teaching TimeInformed Decision MakingUser Friendly Data System “After the information has been gathered, hopefully I would have a user-friendly service that would allow me to look at the information, serve my students and meet their needs more effectively and efficiently.”

Texas Student Data System Lubbock ISD 20 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboards Consist of Four Levels Driven by Individual Student Data District/LEA Campus Classroom Student Drill down to the individual Student level from any aggregate view Data originates at the Student Level and rolls up to aggregate views

Texas Student Data System Lubbock ISD 21 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboard Training Module Outline TopicTiming Background - TSDS Dashboards5 min Student Dashboard- Functionality Overview and Exercises - Real Time Inquiry 30 min Campus Dashboard- Functionality Overview and Exercises - Real Time Inquiry 20 min Best Practices, Support and Feedback5 min Total1 hr

Demonstration of the Dashboards Student and Classroom Training Materials-Training Demo Video

Texas Student Data System Lubbock ISD 23 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Exercises - Classroom and Student Log-in and let’s go through some examples together: 1.Classroom: go to the Subject-Specific view and sort your students based on benchmark scores or the Assessment page and sort by TAKS objectives. Traverse this list and identify groups of students for further instruction based on strengths and areas for growth. 2.Classroom: identify a student having attendance problems. Navigate to their student dashboards. Are the absences mostly excused or unexcused? Is the attendance trend improving or declining? Find their parent’s contact information so you can call to discuss your concerns. 3.Student: Use the search function to search for a student that you suspect has not performed well on their last benchmark assessment 4.Student: For the student you suspect having low benchmark assessment scores in your subject area of interest, determine the trend of their benchmark assessment scores and which TEK items they struggled with on one of their past benchmark administrations. Explore - Spend minutes of real time inquiry on your own

Texas Student Data System Lubbock ISD 24 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. During the Real Time Inquiry Please Complete the Personal Action Plan Peruse the system looking at YOUR students and use the Action Plan to record your observations. Inquire – What do I want to know? What jumps out? Acquire – Find the data on the Dashboard Analyze – Test your hypothesis by driving into detail Share – We’ll share some examples together Peruse the system looking at YOUR students and use the Action Plan to record your observations. Inquire – What do I want to know? What jumps out? Acquire – Find the data on the Dashboard Analyze – Test your hypothesis by driving into detail Share – We’ll share some examples together

Texas Student Data System Lubbock ISD 25 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboard Training Module Outline TopicTiming Background - TSDS Dashboards5 min Student Dashboard- Functionality Overview and Exercises - Real Time Inquiry 30 min Campus Dashboard- Functionality Overview and Exercises - Real Time Inquiry 20 min Best Practices, Support and Feedback5 min Total1 hr

Demonstration of the Dashboards Campus View Training Materials-Training Demo Video

Texas Student Data System Lubbock ISD 27 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Exercises - Campus Log-in and let’s go through some examples together: 1.All: Go the Advanced Academics page and look at the TAKS Commended performance. Use the More…Historical drill down feature to determine the change in your campus’ TAKS performance from last year to this year. 2.All: Go to the Attendance & Discipline page and look at either the Daily or Class Period measures. Which grade has the lowest daily attendance? Which students have the lowest daily attendance? 3.All: Let’s use the search function to navigate to a particular student or teacher (campus administrators). 4a. Teachers: find the names of 5 students who scored the lowest on their last TAKS. 4b.Administrators: Go to the Operational Dashboard page and look at teacher attendance. Which teachers have a high absence rate. Click a teacher to see if their absences are affecting classroom performance. Explore - Spend 10 minutes of real time inquiry on your own

Texas Student Data System Lubbock ISD 28 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. During the Real Time Inquiry Please Complete the Personal Action Plan How will you use the Texas Student Data System to improve your campus? Record your observations using the TSDS Personal Action Plan Prepare to share an example with the group How will you use the Texas Student Data System to improve your campus? Record your observations using the TSDS Personal Action Plan Prepare to share an example with the group

Texas Student Data System Lubbock ISD 29 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboard Training Module Outline TopicTiming Background - TSDS Dashboards5 min Student Dashboard- Functionality Overview and Examples - Real Time Inquiry 30 min Campus Dashboard- Functionality Overview and Examples - Real Time Inquiry 20 min Best Practices, Support and Feedback5 min Total1 hr

Texas Student Data System Lubbock ISD 30 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Best Practices - Ways to Use Dashboards  There are several critical times to use the dashboards -At the beginning of the school year or a new grading period -After the results of a benchmark assessment are returned -To identify students for intervention or to assess intervention effectiveness -When you observe problems in your classroom or with a specific student -In preparation for parent – teacher conferences  You can begin exploring the dashboards in several different ways -Use hypothesis-driven analysis, e.g., “I think A and B are causing Jeffry’s performance issues … let me test that hypothesis with real data” -Look for trends and alerts -Look for groupings of students who have similar results -Just explore!  Catch students early before problems become large and pervasive  Print dashboards and share with parents and students

Texas Student Data System Lubbock ISD 31 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Several customer support resources Website tions.org/LubbockISD/ Dashboard Support Form 1 23 District Data Steward (Customer Support)

Texas Student Data System Lubbock ISD 32 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Pro’s Access to TSDS before others Opportunity to provide input and guide development Con’s May experience occasional system glitches Some data may appear questionable Feedback - Your Charge: Beta Test!  Beta Testing means … -Accessing real data about your students, updated nightly -Testing and perfecting the system before it is rolled out to the entire state

Texas Student Data System Lubbock ISD 33 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Workshop Feedback Form Providing feedback will help future training sessions Complete the survey online - m/s/LubbockQ2Users m/s/LubbockQ2Users It will take less than 5 minutes to complete the survey Providing feedback will help future training sessions Complete the survey online - m/s/LubbockQ2Users m/s/LubbockQ2Users It will take less than 5 minutes to complete the survey

End of Dashboard Training Module

Texas Student Data System Lubbock ISD 35 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Trainer References and FAQ The dashboard FAQs summarize responses to questions from other training session It is a reference to help trainers prepare for questions they may encounter Review in detail prior to the first end user training session The dashboard FAQs summarize responses to questions from other training session It is a reference to help trainers prepare for questions they may encounter Review in detail prior to the first end user training session

Texas Student Data System Lubbock ISD 36 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Metric Definitions - Algebra I  Why measure Algebra I vs. other courses? -Research indicates that students who enroll and complete Algebra I by the 9 th grade (a key prerequisite for higher math) will graduate in higher numbers and are more likely to be college ready.  Algebra I Metrics-High School: -Taking or have Taken: % of students who have taken Algebra I by the 9 th grade. In the case of students who have never enrolled, teachers and counselors can quickly identify students who need to be enrolled and, based on each student’s academic history, provide the necessary support to register and prepare them for Algebra I. -Passing or have Passed: % who are passing/have passed by the 9 th grade. For students who are currently enrolled in Algebra I, teachers can quickly identify students who need additional academic support to successfully complete the course. In the case of former Algebra I students, teachers of advanced math courses can view Algebra I performance to evaluate the level of support students may require as they engage in more rigorous coursework.  Algebra I Metrics - Middle School: -This measure, defined as enrolling and successfully completing Algebra I by the 8 th grade, helps campuses identify the level of students who show potential for more advanced coursework and their ability to master higher level math skills to be successful at the post- secondary level.

Texas Student Data System Lubbock ISD 37 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Metric Definitions - Attendance (Campus Level) Common measure used by districts to track attendance and for state reporting Use to pinpoint specific students negatively impacting ADA. Value often lower than ADA. Catch students with attendance problems that aren’t reflected in daily attendance measures above

Texas Student Data System Lubbock ISD 38 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Metric Definitions – Discipline (Campus Level)  All Discipline Incidents: percentage of students with repeat occurrences (5 or more) of discipline incidents representing minor infractions (school code of conduct incidents) or one or more discipline incidents representing the most serious incidents, excluding school code of conduct incidents.  School Code of Conduct Incidents: percentage of students who have one or more minor infractions (school code of conduct incidents) in a given grading period. Identifies students with chronic discipline issues Identifies students with early signs of discipline problems

Texas Student Data System Lubbock ISD 39 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Today’s Agenda TopicTiming Background - TSDS Dashboards5 min Your Roles as Trainers10 min Review Dashboard Training Module2 hrs Data Inquiry Framework10 min Going Forward – Rollout Plan, Trainer Support, and Feedback10 min Q&A20 min Total3 hrs

Texas Student Data System Lubbock ISD 40 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. A Structured Data Inquiry Process can help you get the most out of the Dashboards What do I want to know? Why is this student having issues? Inquire Focused data search on Dashboard Acquire Data Keep asking, “What does the data suggest?” ‘Peel the onion’ – continuous cycle of inquiry Analyze Data Intervention, Instruction, Discussion Take Action Did the data support the situation? Did my action have the desired effect? Evaluate * Model based on work done by Jeffrey Watson, Wisconsin Center for Education Research

Texas Student Data System Lubbock ISD 41 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Inquire and Acquire Data Which students are consistently missing class? From the Subject Specific Class Overview page, sort by Current Class Absences Seven students have a high number of absences

Texas Student Data System Lubbock ISD 42 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Analyze Data – Layer 1 Look across each student’s metrics Most have a troubling attendance trend and poor performance Ryan Plata’s data look a little different Troubling attendance trend Declining benchmark and grades But, meeting TAKS standard

Texas Student Data System Lubbock ISD 43 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Analyze Data – Layer 2 Go to Ryan’s student page to investigate Attendance and Course Grades are flagged telling you to dig deeper in these areas Interestingly, Advance Academics shows a red stoplight Go to the detailed metric pages to learn more

Texas Student Data System Lubbock ISD 44 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Analyze Data – Layer 3 Start by looking at the attendance page The daily attendance rate detail available in the more menu shows us Ryan has just started having unexcused absences this grading period

Texas Student Data System Lubbock ISD 45 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Analyze Data – Layer 4 The class period absence detail available in the more menu shows us Ryan recently had a death in the family

Texas Student Data System Lubbock ISD 46 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Analyze Data – Layer 5 Exploring the Advance Academic page shows us Ryan is not meeting his potential Ryan scored commended on TAKS ELA, but is not enrolled in an advanced class

Texas Student Data System Lubbock ISD 47 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Take Action and Evaluate  Speak with Ryan about the recent loss in his family  Contact the counselor and/or parents for support  Potentially, change Ryan’s schedule to an advanced ELA course  Check back to the dashboards frequently to monitor his attendance and academic metrics

Texas Student Data System Lubbock ISD 48 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Today’s Agenda TopicTiming Background - TSDS Dashboards5 min Your Roles as Trainers10 min Review Dashboard Training Module2 hrs Data Inquiry Framework10 min Going Forward – Rollout Plan, Trainer Support, and Feedback10 min Q&A20 min Total3 hrs

Texas Student Data System Lubbock ISD 49 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Next Steps and Roll-out Schedule  Trainers are expected to share responsibility for training all educators on their campus -Campus administration – principals, assistant principals, counselors -Department heads -Specialists -Teachers  Plan for one hour to cover training material -Workshop materials and attendance forms - Kathy Rollo  Training should be complete by November 29 th  Feedback session will be held on November 29 th to share findings, observations and suggestions

Texas Student Data System Lubbock ISD 50 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboards Available to Q2 September 26 th !  Data will reflect current school year –  Some data will be blank until the current year data becomes available: -Class grades-after the first six-week grades are final -District assessments-after the first administration  You can start using the dashboards today! -Review student dashboards and academic history -Monitor attendance and discipline data -Analyze TAKS results to group students and guide instruction; address campus-wide improvement areas -Identify students with credit deficiencies -Identify students with potential for advanced courses

Texas Student Data System Lubbock ISD 51 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Reminder - Training Best Practices  Train in small groups – 15 people maximum  If possible, group into functional areas – e.g., administrators, teachers, or subject area  Ensure everyone has access to a computer (e.g., computer lab, laptops)  Review the pre-training checklist to ensure no technology issues arise  Review the training materials and video shortly before the training session -Log into and get comfortable with TSDS -Watch the demo video and review the FAQs so you can respond to users -Review the Classroom, Student and Campus exercises and select the examples you plan to highlight from your campus and classroom  Use the training materials during the session  Capture questions you can’t answer and work with the data steward to ensure there is follow-up with the users  Make sure participants complete the feedback forms - during session or send with URL following session:  Let us know if there are any other tools or materials that can help you!

Texas Student Data System Lubbock ISD 52 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Training Resource Summary DocumentDescription Training Setup ChecklistTasks to coordinate prior to training session(s) Registration FormUsed to track who has registered for the training (if required) Training Attendance Form Used to log who received training. After each training session, this must be completed and sent to Kathy Rollo – Training Presentation- Train the Trainer Copy of today’s presentation – Dashboard Training Module slides (18- 35) to be used for your training sessions. Training Demo Video for Trainers Link to download video for your training sessions Training User Guide-FAQReference document with common questions and known issues Training Template- Participant Action Plan Each trainee will have a copy of this ‘exercise’ to complete as part of the training. These should be sent to Kathy Rollo- link to metric reference library with information on metric definitions, how to use metrics and practitioner research. All materials are available for download at

Texas Student Data System Lubbock ISD 53 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Instructions to download the training video  Go to URL: s/ s/  Go to Training Material section and mouse over the Trainer Demo Video item (text turns blue)  Right click this item and select ‘Save target as…’  Select the folder you wish to store this file  Open the file to test and make sure it is running  If you have any problems with running or downloading the file, contact the Data Steward – Do not play the video from the website during training, download to PC/laptop projecting training materials

Texas Student Data System Lubbock ISD 54 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. CTE and Attendance Credits  LISD representative to review

Texas Student Data System Lubbock ISD 55 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Today’s Agenda TopicTiming Background - TSDS Dashboards5 min Your Roles as Trainers10 min Review Dashboard Training Module2 hrs Data Inquiry Framework10 min Going Forward – Rollout Plan, Trainer Support, and Feedback10 min Q&A20 min Total3 hrs

Texas Student Data System Lubbock ISD 56 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Workshop Feedback Form Providing feedback will help future training sessions Complete the survey online - m/s/Lubbock926 m/s/Lubbock926 It will take less than 5 minutes to complete the survey Providing feedback will help future training sessions Complete the survey online - m/s/Lubbock926 m/s/Lubbock926 It will take less than 5 minutes to complete the survey

Q & A For more information:

Texas Student Data System Lubbock ISD 58 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Handouts

Texas Student Data System Lubbock ISD 59 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Quick Start Guides