Faculty and Staff Town Hall Bill Gruszka VP Information Technology/CIO February 11, 2015

Agenda New Services Added in 2015 Coming attractions – Secure Wireless – Mobile App – Office 365 future features Questions

New Services Classroom support line – 4362 Hub Anytime – History of issues – Non-real time help ITS News Blog BYOD – New Policy Office 365

Classroom Support Line One number to call for – D2L issues – AV issues – Network Issues The HUB will route the call

Hub Anytime What is it? – Non-real-time support for odd hours – Peer to peer support – Knowledge base for self-help – Improving over time with use

Hub Anytime

ITS News Blog Latest announcements and information from ITS Follow and you can be kept up to date – (Select News Blog)

Bring Your Own Device New Policy based on BoR Requirement – Goal: Protect sensitive, legally protected data Device protection – includes phones, tablets, laptops, external storage devices, etc. Data Storage options – on-device or cloud-based Use of Clayton State on personal devices Training, signed declaration form, and supervisor approval required before use More Information at: Google CSU-BYOD-Standard CSU-BYOD-Standard

New IT Security Training Goal – Additional Information, more engaging – Available on the HR D2L site – Required by April 30, 2015 Among the standards – Always use Clayton State for official business – Never send official documents to or from your personal – Never store sensitive data on your personal device or personal cloud

Office What is Office 365? – A suite of collaboration products – Our first implementation is Migration - complete – Faculty/Staff migration – Fall Semester – Students – Spring Semester More on other aspects of Office 365 coming

Coming Attractions Mobile App Secure wireless More from Office 365 – Office 2013 – One-Drive – Lync – Sharepoint

Mobile App Download “Ellucian Go” App Select Clayton State

Mobile App

Secure Wireless Current Wireless as secure as Starbucks – Not ideal for protecting Clayton State data – Not ideal for protecting Clayton State Faculty/Staff/Student Under Development – A secure SSID (wireless network to replace Marut) – CSUSecure – Faculty/Staff/Students log in one time – Wireless connections using IEEE 802.1x protocol

Office 365 More than Just Office Online (through Office 365 web app) Office 2013 for your personal use – 5 copies to computers – 5 copies for mobile devices One Drive for Business – 1 TB, cloud storage Lync – communicate through text, audio, video, screen sharing, web meetings Sharepoint – Do it yourself collaboration site

Office 365 More than Just Available at outlook.clayton.eduoutlook.clayton.edu

Software Downloads

One Drive for Business Approved, secure storage “in the cloud” – Unlike Dropbox, Box.net, etc. Available via the web from anywhere through Office 365 Syncs with your devices Share files with individuals or groups Bill’s favorite –default storage location for Office 2013 (instead of My Documents) – Always available to all of my devices – Always backed-up

One Drive for Business

Lync Communications moves to a new level

Lync

SharePoint The Ultimate Do it Yourself Collaboration Tool Create Groups “on the fly” – Add/Delete members – Share folders/files – Modify documents Just the tip of what it does – More down the road

Summary of New Stuff Ready Now – supported to an extent – Mobile App – BYOB – Policy and training – Personal Copies Office 2013 Coming VERY soon – Secure Wireless Available now – support varies – Office 365 advanced applications

Questions?