POST-AWARD GRANT MANAGEMENT June 23, 2014 Presented by Arina V. Kramer Grants Management Specialist Office of Grants Administration, NCI

Discussion outline: Notice of Award (NoA) Payments and Annual Reporting Prior Approval Requests Change of Grantee Institution Updates to NCI Policy

Notice of Award (NoA) ◦Legally Binding Document ◦Identifies grant number, grantee, PI/PD ◦Establishes funding level and period of approved support ◦Sets forth terms and conditions ◦Includes NIH Contact Information for assigned Program Director & Grants Management Specialist ◦ ed to the grantee-provided address ◦Available in eRA Commons

NoA: What should you look at? All of it! A few key areas: o Confirm your understanding of the time period and funding provided o Utilize helpful information for accessing funds o Understand overarching policies and regulations o Special consideration for the terms of award o The Institute/Center contact information (Program Director and Grants Specialist)

Grantee Acceptance The grantee indicates acceptance of the terms and conditions of the award by drawing down funds Payments are generally centralized through the Payment Management System ( Your business office contact is a great resource

Annual Progress Reports NIH requires use of the RPPR module to submit progress reports for Streamlined Non-competing Award Process (SNAP), fellowship, and multi-year funded awards. SNAP RPPRs are due the 15th of the month preceding the month in which the budget period ends.

What Can Delay the Award? Late submission of the progress report Inadequate description of progress Missing information for Key Personnel Out-of-date IRB/IACUC approvals Lack of population data for clinical trials Large unobligated balance Non-compliant publications Missing Mentor’s Report (for mentored K awards)

Changes in Project – “Expanded Authorities” Many of the proposed changes are already in the authority of the grantee (Any authority however may be trumped by policy, a specific inclusion in the funding opportunity announcement and/or a specific, restrictive term in the award)  Carryover of unobligated balances  Cost-related changes – unless it results in a change of scope  Extension of the project period without additional funds – for up to 12 months

Changes in Project – Required Prior Approval Items Addition of a foreign component Pre-award Costs incurred more than 90 days prior to effective date of a competing award Change in scope Deviation from award terms and conditions Change in the PI or other key person’s status Changes in grantee organization or organizational status Extension for more than 12 months Need of additional NIH funding

Prior Approval - Transfer A change of grantee organization request must be made before the anticipated start date at the new organization and preferably several months in advance. In general, the award belongs to the grantee organization on record

Prior Approval - Transfer Original grantee institution must formerly relinquish the award and provide the final invention statement and federal financial report (FFR) Proposed new grantee must complete:  Nearly an entire competing application  Statement whether research plans/aims have changed from original submission  New IRB/IACUCs  Progress report if applicable  (For Mentored K awards) - A statement from a qualified sponsor (Mentor's Statement) at the new institution  An Environment and Institutional Commitment Letter from the new institution and signed by the Institutional Official/Director.

Closeout: Final Reports Final Progress Report Final Invention Statement Final Federal Financial Report (FFR) Failure to submit timely and accurate closeout reports may affect future funding! 90-day requirement is a term and condition of NIH grant awards

Recent Updates Transition to RPPR o Public Access Policy for Publications o Applications for change of grantee organization may now be submitted electronically o

Questions?