NC Region Speakers:

Now What?

 EBS  Pothole  Vac Truck  T & M  Force Account  Con Mod/Change Order  LCS  QMP (QC, QV, IA)  QC  QV  IA Excavation Below Subgrade Utility Line Opening Vacuum Truck Time & Materials Direct Contractor to Perform Work Modification to Original Contract Lane Closure System Quality Management Program Quality Control Quality Verification Independent Assurance

 IRA  IDR  IRI Ride Incentive  HMA  AC  PG64-22 Item Record Account Inspector Daily Report International Roughness Index Hot Mix Asphalt Asphalt Cement Performance Graded High Temp/Low Temp (C) F and F

 Inspect contractors on site and record in diaries  Record materials being used on site, and ensure they are approved to be used on site  Mark out removals for contractor  Measure items being placed that day and recording them properly.  Traffic Inspections  Erosion Control Inspections  Materials Testing

 Proper Documentation  Date  Weather  Contractor(s) On Site  Men (Foreman, Operator, Laborer)  Equipment (Make & Model)  Hours of Men & Equipment  Work Performed  Be specific with locations/times  Record Important Conversations

 Proper Documentation  Do not skimp on content  Initial or sign each diary entry  If you are recording trucks – note truck numbers and companies  Make sure paper diaries have page numbers and easy reference back to diary.  Enter your diaries into Fieldmanager or Fieldbook  You can enter more than one contractor in each electronic diary.

 Check Miscellaneous Quantities (MQ’s) for Required Unit of Measurement  Examples: LF, EACH, TON, SF, LB, DAY, CWT, LS, CY, SY, ACRE, GAL, MGAL  Measure Material Placed on Project  Use Proper Device for the Job  Measuring Wheel  Tape Measures (25 ft &150 ft)  Folding Stick Rule

 Record Measurements on Statewide Spreadsheets (Pantry 2014) or in Daily Diaries (Green Sheet Examples)  Some Calculations May Need to be Drawn on Engineering Paper  Be as Accurate as Possible  Rounding Errors are Common  Have Someone Check Your Work  Keep ALL source documents

 Traffic control should be inspected continuously, but more formally once a week.  Traffic Control Inspection Checklist in Pantry.  Federal Highways random check-ups check for documented proof of Traffic Inspections.

Now What?

 Daily Diaries  LCS  Project Record Keeping  Administrative Items  Materials  Contract Modifications  Estimates  Weekly Construction Updates  Main point of contact on a project  In addition to inspectors duties

 There is no formal procedure, just required information and source documentation  Can use diaries, Fieldmanager or combo – just need to reference source documents.  Work with the contractor but don’t be afraid to say no.

 Can reference in Inspectors Diaries  Should have conversations with Contractor  Rainfall  Required EVERYDAY – calendar day and working day contracts.

 Single source of roadway closures used for:  Lane closures  Oversize/overweight permitting  511  Should be entered for all state projects  I-39/WIS 29/US 10/ UW 51 have to complete document in region specific pantry folder  Updated as traffic impacts change  Follow requirements laid out in LCS Manual   Use training site to learn the system

 General Information  ECIP  Project Leader, PM and Kevin Garrigan review ECIP  Start Construction  Checklist  ECIP  Project Leader, PM and Kevin Garrigan review ECIP  Preconstruction Meeting  LCS  Material E-guide

 Contract Modifications  Measurement & Payment  Finals  Final Construction Checklist  DQI  Region Review of Records  Materials Submittal  Reports Submittal  As-Built Plans

 Paid off of postings  Completed weekly for most project in region  Need to send outbox  Need to send Fit  Contact Project Manager to let them know that Estimate has been Submitted.  Need to refresh contract after project manager approves

 Generate  Post in Field Office  Sign and maintain in records

 Write up like Special Provisions.  Examples in Contact Administration Folder  Justify using costs – Previous Bids, Bid Express, Force Account...

 Field Manual in Pantry 2014  Program walkthrough -

 Statewide Forms  Meeting Agendas  EC Paperwork  Pile Driving, etc.  Statewide Spreadsheets  Payment/Measurement  Regional Information  Each Regions own forms that build on primary folders.

 Preconstruction Meeting  Weekly Meeting  Meeting Minutes/Sign-ins  Line of Communication Form  Designated Materials Person  3 Week Rolling Schedule  Request for Information (RFI)  Evaluations