ARRA Project Oversight 2010 WTBA Contractor/Engineer Conference 1/21/2010

2010 WTBA Contractor/Engineer Conference 2 ARRA Project Oversight Structure Project team Region/Bureau Change Management Team Division Change Management Team Executive Change Management Team – Oversight Committee

2010 WTBA Contractor/Engineer Conference 3 ARRA Project Oversight Key Elements Scope/cost change management Project closeout control

2010 WTBA Contractor/Engineer Conference 4 Scope/Cost Change Management Each project will have a set cost – Contract amount + – Construction delivery + – Construction reserve Project cost must be monitored by anticipating – Overruns/underruns – Scope changes – Contract modifications

2010 WTBA Contractor/Engineer Conference 5 Scope/Cost Change Management Scope/Cost strategies: – Shortening project limits – Eliminating low risk work – Considering contractor cost saving proposals Strategies should be developed early in a project and saved in a ‘cost savings contingency plan’ Strategies should ‘not’ be included that impact overall quality or reduce safety objectives

ARRA Training - July 20096

Change Management Request Form 2010 WTBA Contractor/Engineer Conference 7

8 Project Closeout Control Project Closeout Goals – Finals to project manager 1 month after project completion – Tentative/final estimate – 4 months after Final Acceptance – Final Estimate – 6 months after Final Acceptance

2010 WTBA Contractor/Engineer Conference 9 Project Closeout Control To meet project closeout goals – Quantity Management Measure as items are completed Complete earthwork comps as work is done Verify quantities with contractor – Materials Require tests/certifications prior to installation – Dispute/Claim Avoidance Resolve disputes as you go

ARRA Project Summary To Date 2009 Construction Let Projects – Let Dollars – Completed Projects– Completed Dollars – 133 Projects $320 Million 89 Projects $180 Million 2010 Construction Planned Let Projects – Planned Let Dollars – 2009 Carryover Projects – 2009 Carryover Dollars – 147 Projects $147 Million 44 Projects $140 Million 2010 WTBA Contractor/Engineer Conference 10