WEEK 2 Introduction to Project Management

Agenda Wk 1 Review: ◦ Treasure Hunt Review Project Life Cycle Identify Stakeholders Phase 1: Initiating

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Further Clarification

PROJECT LIFECYCLE

Processes of Project Management 1. Initiating 2. Planning 3. Executing 4. Controlling & Monitoring 5. Closing

What is the Project Life Cycle? Sequence of phases through which the project will evolve Fundamental to the management of projects Exact wording varies between industries and organization

Basic Project Lifecycle Initiating PlanningExecutingControllingClosing

Phase 1 Initiating ◦ Getting commitment to start the project ◦ Goals & objectives established ◦ Teams formed ◦ Tasks are developed ◦ Answers question:  What problem is to be solved  How will it be solved

Phase 2 Planning ◦ Figure out how the project will perform ◦ Schedules laid out ◦ Budgets created ◦ Risks analyzed ◦ Answers question:  What is the plan?  How do we know when we are done?

Phase 3 Executing ◦ Putting the plan into action ◦ Status reports generated

Phase 4 Controlling ◦ Sometimes referred to as Monitoring ◦ Ongoing responsibility to see if the project is going according to the plan ◦ Quality levels monitored and maintained ◦ Forecasts made and updated

Phase 5 Closing ◦ Sometimes referred to as Realizing ◦ Obtain client sign off ◦ Celebrate

PROJECT MANAGEMENT APPROACHES

Project Management Approaches 2 Approaches ◦ Traditional ◦ Agile ◦ Note: This course will cover the Traditional approach

Traditional Approach We can complete the processes in order of the project life cycle Works well when we are familiar with the project Goal and solution are easy to identify Scope and deliverables are clear

Agile Approach Goal can be described, however the solution is not clear Completed when we don’t know what the solution looks like

Agile Approach Goes thru iterations to get closer to and eventually reach the desired outcome

PHASE 1: INITIATING PROJECTS

Initiating Projects “Initiation is successfully beginning the project to create success in the end. “ Initiating PlanningExecutingControllingClosing

Purpose of Initiation Process Set the overall solution direction Define top-level project objectives Secure ◦ Necessary approvals ◦ Resources Assign Project Manager

Initiating Projects

Decide on a Project

Project Initiation Check List Complete the Project Initiation Check List Project Definition Worksheet Review together : ◦ Wk2_ProjectDefinitionWorksheet ◦ Wk2_ProjectChecklist ◦ AFTER THE QUIZ

STAKEHOLDERS

Who is a Stakeholder? Includes individuals and organizations who: ◦ Are involved in the project ◦ May + or – affect the project ◦ May exert influence over the project or results

Project Stakeholders In groups, take 5 minutes to come up with a list of project stakeholders for our fictitious class project; One group member writes the results on the board.

Who May Be a Stakeholder? ◦ End users ◦ External (environmental, technological, market changes, competitive initiatives) ◦ Internal ◦ Upper management ◦ Suppliers ◦ Sub contractors ◦ Team members ◦ Regulatory agencies ◦ Sponsors

Working with Groups Google Groups Google Hangouts Group Work Contract

Assignments and homework is totally manageable for individual completion If you wish to work in groups ◦ Groups can be no larger than 3 members ◦ I will not deal with group politics All students must sign up on the wiki Individual or Group Work

Hybrid / Homework Refer to 14 Wk Schedule

Quiz Time