1 C ZECH-IN FACTS 2 C ZECH-IN SERVICES & BUSINESS 3 C ZECH-IN TEAM 4 V ENUE MANAGEMENT 5 B UDGETING 6 O NLINE REGISTRATION & ABSTRACTS HANDLING 7 I T & GRAPHICS 8 A V & TECHNICAL EQUIPMENT

9 E XHIBITION MANAGEMENT 10 S PONSORSHIP & FUNDRASING 11 S TAFF 12 F OOD & BEVERAGE MANAGEMENT 13 S IGNPOSTING 14 A CCOMMODATION MANAGEMENT 15 S OCIAL PROGRAMME 16 M AIN REFERENCES

Founded:2002 Business Activity: Congress, Event and Association Management Annually organizes: 8 Congresses and 40 Conferences / corp. Events Nr. of delegates per year: more than Employees: 28 full time staff, 15 freelance staff Offices:in Prague and in Brussels Based in:Prague Congress Centre (PCC) Member of:ICCA, MPI, PCB, ISO certified

Congress & Institutional Event Management (PCO) Destination Management Company (DMC) Association Management (AMC) for national and international organizations Full Event Management Global Venue Search and Consultancy Exhibition Management Sponsorship & Grant Application Management, Consultancy

Institutional Event Management Association Management Business Event Management

PROJECT MANAGER SPONSORSHIP & FUNDRASING REGISTRATION IT & GRAPHIC ACCOMMODATION FINANCE & ADMIN SUPPORT ABSTRACTS HANDLING EXHIBITION SOCIALS FACTS AND FIGURES: CZECH-IN has Team of 16 Project Managers and 12 Project Executives. The Production Team works together since the 2002.

PROJECT MANAGEMENT INCLUDES: Research and Planning Financials Coordination Supervision Operation Post-event follow-up & Evaluation FACTS & FIGURES: The Project Manager, assigned specifically for your event, will be your partner from start to finish, with a second team member fully briefed to cover any short absences of the Project Manager.

Selection and presentation of possible venues. Conduct rate and condition (e.g. Deposit payments, payment & cancellation conditions) negotiations with the hotels and the conference venue. Conference room booking and invoicing. Room allocation (break out rooms, offices, exhibition, etc.) Selection and coordination of technical equipment for the conference. Logistical planning and coordination at the venue. On-site conference secretariat management. Planning and coordination of safety and security measures with local representatives. Layout, print and positioning of delegate and speaker signage. FACTS & FIGURES: CZECH-IN is based in congress centre – full knowledge of the venue. CZECH-IN deals on daily basis with all in-house suppliers

Open accounting policy Fixed fee for personnel costs Fixed fee for organisation Continuous budget updates Strong buying power FACTS AND FIGURES: CZECH-IN has preffered supplier contracts with most of the local suppliers – therefore we guarantee the best possible prices on the market.

Tailor made registration system: COVR Online registration, on-site registration Online abstract submission & evaluation Online payments Accommodation & Social program FACTS AND FIGURES: Registration system was directly developed for PCO`s and associations. ESHRE 2006: 6500 registered delegates FEBS 2009: 1548 submitted abstracts (650 in one day)

Creation & administration of website Graphic logo creation Graphic design development DTP works Printed materials production Signposting FACTS AND FIGURES: CZECH-IN has in house 5 staff on IT, graphic and design

Complete logistics and coordination ofthe suppliers, staff Complete budgeting and consultancy on cost effective AV solution Detailed know-how of the venue Complete design and set up of the stage Projection, sound, lights, simultaneous translation Internet and intranet zones FACTS AND FIGURES: CZECH-IN acts as the AV and Technical Management Company for L`ORÉAL Czech Republic.

Creation of floor plans Sale of the exhibition space Registration of exhibitors Co-ordination of stand builders, AV, furnishing & other suppliers Assistance with freight, storage and warehousing arrangements On-site assistance and supervision Provision of skilled staff of all levels including security, hostesses, technicians, etc. FACTS & FIGURES: CZECH-N is the permanent exhibition agent for the Drug Information Association: annual supply of 250 stands for exhibition (2010: Monaco; 2011 Geneva). The largest exhibition in PCC handled by CZECH-IN: ESHRE stands.

Research & acquisition of sponsorship Invitation to industry & sponsoring packages Communication with sponsors Contracting and invoicing 24/7 assistance to sponsors FACTS & FIGURES: Sponsorship manager at fixed fee. Detailed sponsorship and exhibition manual.

Trained, multilingual and experienced staff Staff allocation proposal Interpreters, technicians, photographer, video recording, hostesses, helpers, security... On-site coordination of the staff Castings, pre-selections FACTS AND FIGURES: During ESHRE Congress we provided the team of 95 hostesses for duration of 5 days.

Selection of catering services and / or coordination with exclusive caterers at the chosen venue Presentation of F&B suggestions Contract negotiations with catering services Allocation of catering areas (bars, buffets, staff areas...) and respective signage Supervision of all catering activities (coffee breaks, lunches, rauts etc.) Selection of restaurants for lunches and dinners Print-out of menus for lunches and dinners Preparation of table plan in cooperation with the client (upon requirement) FACTS AND FIGURES: Due to our long time business relationships we are able to negotiate the best prices for our clients. Furthermore our long experience gives us the possibility to save up to 20% on Food & Beverage items (for example: coffee breaks, lunches, evening events, etc.), if we can provide the venue/hotel/caterer with the exact number of guests.

Detailed proposal of the Venue navigation Graphics design development Detailed know how of used Venues Production of navigation system (printed/electronic) Installation and dismantling, eco-friendly clean up Complete logistic support and coordination of the suppliers FACTS AND FIGURES: CZECH-IN since 2002 realized 45 congresses in PCC with the complete navigation system.

Long term contracts with all majors hotels Assistance with individual and group accommodation Continuous reporting and room block updates Negotiating rates and contracting with hotels Set up of hospitality desk in respective hotels FACTS AND FIGURES: CZECH-IN enjoys a very close cooperation with major international hotels in all their destinations and through our contacts we will aim to receive the best possible prices and conditions for all participants.

Venue selection, Complete event design for: Opening ceremony Presidential reception Gala dinner Cultural evenings Coordination of the catering services Provision of entertainment, moderators, staff AV and technical equipment Pre & post Event Excursions and Guided Tours FACTS AND FIGURES: CZECH-IN annually organises 50 events ( guests)

E VENT WITH THE HIGHEST NR. OF PARTICIPANTS (6540 PARTICIPANTS) 22ND ANNUAL MEETING OF THE EUROPEAN SOCIETY OF HUMAN REPRODUCTION AND EMBRYOLOGY ESHRE 2006 E VENT WITH THE LARGEST EXHIBITION (280 BOOTHS) E VENT WITH THE HIGHEST NR. OF ABSTRACTS (1548 ABSTRACTS) 34TH CONFERENCE OF FEDERATION OF EUROPEAN BIOCHEMICAL SOCIETIES FEBS 2009 E VENT WITH THE HIGHEST NR. OF SPONSORS ACTIVITEIS AND SPONSORED ITEMS DURING THE EVENT 23RD INTERNATIONAL PAPILLOMAVIRUS CONFERENCE AND CLINICAL WORKSHOP HPV 2006

E VENT WITH THE LARGEST VENUE USED FOR GALA DINNER (02 ARENA) GALA DINNER WITH RICH SOCIAL PROGRAMM CVM SYMPOSIUM 2008 E VENT WITH THE HIGHEST NR. OF PARTICIPANTS (3000 PARTICIPANTS) FASHION-SHOWS AND HAIRDRESSER SHOW REVLON 2009 E VENT WITH THE TOTAL INVESTMENT THAT WAS THE BIGGEST AND MOST SOPHISTICATED DIRECT FOREIGN INVESTMENT IN CENTRAL AND EASTERN EUROPE AT THAT TIME. GRAND OPENING OF A NEW CAR FACTORY TPCA 2003