Texas Common Application Administrative Overview June 15, 2006

Background Legislative Mandate SB150 (1997) US Freshman, US Transfer All public Universities in Texas Electronic Version Beyond The Mandate International, Grad, Law Scholarship, Housing Fee processing

Advisory Committee History Developed set of questions Collected parameters Wrote instructions Decided on one system Contracted with UT Austin to develop Blessed by THECB in April 1998

Applicant Functions Through ApplyTexas, applicants can: Fill out a new application (admissions, scholarship, housing) Retrieve a saved application Submit an essay Resubmit an application to a different university View degrees offered View a printable version of your submitted application

Advantages Easy for applicants to do research, obtain applications Easy for applicants to resubmit application to additional universities Built in data audits for completeness, format of some answers “One stop shopping” for applicants Online fee processing verifies CC payments in real time

Apply Texas App Cycle Each application cycle starts with Summer and ends with Spring. We currently have open the Summer 2006 through Spring 2007 cycle We plan to open the Summer 2007 through Spring 2008 cycle at the beginning of Fall 2006

Institutional Parameters Contact information Available terms/semesters Acceptable majors/programs Fee options specific to the chosen institution University Wide Dynamic Questions Major specific Dynamic Questions Undergraduate Standard Essays Graduate Dynamic Essays University Special Instructions Page Gateway Page

University Responsibilities Update TEST database, keep in synch with PROD Making Official Requests (use form) Keep Contact Info current in PROD Training incoming administrators of ApplyTexas Admin. procedures

Administrative Functions Administrators’ site Entry screen used for Admissions, Scholarship, Housing, and Law Link to FAQ, Changes, and Transmission info For each type View apps for your dest Link to Executive Functions menu Link to Payment menu Link to counts

Passwords Administrative- can be shared with anyone needing to search Executive- “all powerful” Payment- only Financial folks Security –Official contacts –Not sent via

Administrative Site

Cycle Cycle is Summer through Spring Data will be copied from PROD of the previous term to TEST of the new term Early Fall, 2006 for cycle (in Test)

Setting Up a New Term Major Listing (review and copy to PROD) Fee/Deadline/Messages (review and copy to PROD) Signing off the semester Special Instructions Page (review) University and Major Specific Dynamic Questions (review) Test, Test, Test!!!

Major Considerations College Level Codes Adding New Majors Phasing Out Obsolete Majors Ordering Majors

Special Instructions Page Sam Houston State University Baylor University University of Texas-Brownsville