Computerized Maintenance Management Working Group Maintenance audit preparation meeting 2 nd May 2011 I. Rühl

Audit Milestones DO-26633/EN released on DO-26633/EN released on EN-CV, EN-HE, GS-ASE and TE-CRG EN-CV, EN-HE, GS-ASE and TE-CRG Order placed with ‘BalticBerg’ PL Order placed with ‘BalticBerg’ PL Preparation meeting Preparation meeting Audit kick-off meeting Audit kick-off meeting Presentation final reportweek 21/2011 Presentation final reportweek 21/ CMMWG Status Report

Consultants details 1/2 Anthony R. Vaclavicek Anthony R. Vaclavicek Leading Consultant M: Arek Burnos Project Manager M: Arek Burnos Project Manager M: Tom Pryslak Senior Reliability Engineer M: Jennifer Ohl CMMS Expert M: CMMWG Status Report

Consultants details 2/2 CERN office 112R-015 CERN office 112R-015 Phone numbers Phone numbers CMMWG Status Report

Audit Objective 1/2 Maintenance Best Practices Assessment and Benchmarking analysis Maintenance Best Practices Assessment and Benchmarking analysis The contractor shall execute a deep dive Maintenance Best Practices Assessment and Benchmarking analysis based on comparing data, practices and standards of CERN and comparable laboratories, institutes, research facilities and other similar research or industrial operational systems. The contractor shall execute a deep dive Maintenance Best Practices Assessment and Benchmarking analysis based on comparing data, practices and standards of CERN and comparable laboratories, institutes, research facilities and other similar research or industrial operational systems CMMWG Status Report

Audit Objective 2/2 DataStream CMMS application usage analysis DataStream CMMS application usage analysis The contractor shall review the current state of the DataStream CMMS application usage at CERN’s facilities to determine the proper approach to improving the quality of available data as well as improving maintenance processes CMMWG Status Report

Audit Deliverables The contractor shall prepare and deliver a Combined Maintenance Best Practices / Benchmarking Assessment and a DataStream System Utilization report in both paper and electronic format suitable to the CERN Management The contractor shall prepare and deliver a Combined Maintenance Best Practices / Benchmarking Assessment and a DataStream System Utilization report in both paper and electronic format suitable to the CERN Management Maintenance Best Practices / Benchmarking Assessment Part Maintenance Best Practices / Benchmarking Assessment Part Description of the assessment methodology Description of the assessment methodology Description of current business practices Description of current business practices Identified variance from established best practice Identified variance from established best practice Recommended implementation/optimization steps Recommended implementation/optimization steps Summary of findings and recommended actions Summary of findings and recommended actions Recommendations matrix database Recommendations matrix database DataStream System Utilization Part DataStream System Utilization Part Data Standardization Findings And Recommendations Data Standardization Findings And Recommendations Functional Area Process Review Findings Summary Functional Area Process Review Findings Summary PM / Reliability Assessment Findings PM / Reliability Assessment Findings Application Security Assessment Findings And Recommendations Application Security Assessment Findings And Recommendations Hi-level Project Plan to address all recommendations Hi-level Project Plan to address all recommendations Suggestions For Implementing Desired Recommendations Suggestions For Implementing Desired Recommendations CMMWG Status Report

CMMWG Status Report MorningAfternoon lun 2-mai-11 Project Preparation Meeting - Project Leadership - Operating Unit Leadership - MRO/Purchasing Leadership mar 3-mai-118:30 - Meeting with Department head Mr. Roberto Saban Kick-off meeting - Project Leadership - Operating Unit Leadership - MRO/Purchasing Leadership Cryogenics - Maintenance and Work Management - Reliability and CMMS roadmap Cryogenics - MRO Purchasing - Reliability and CMMS roadmap mer 4-mai-11I. Cryogenics Reliability data gathering - Maintenance and work management II. Cryogenics CMMS data gathering - MRO Purchasing I. Cryogenics Reliability data gathering - MRO Purchasing II. Cryogenics CMMS data gathering - Maintenance and work management Cryogenics - continued data gathering as required Cryogenics - wrap up jeu 5-mai-11Handling Engineering - Maintenance and Work Management - Reliability and CMMS roadmap Handling Engineering - MRO Purchasing - Reliability and CMMS roadmap I. Handling Engineering Reliability data gathering - Maintenance and work management II. Handling Engineering CMMS data gathering - MRO Purchasing I. Handling Engineering Reliability data gathering - MRO Purchasing II. Handling Engineering CMMS data gathering - Maintenance and work management ven 6-mai-11Handling Engineering - continued data gathering as required Handling Engineering - wrap upCooling & Ventilation - Maintenance and Work Management - Reliability and CMMS roadmap Cooling & Ventilation - MRO Purchasing - Reliability and CMMS roadmap lun 9-mai-11I. Cooling & Ventilation Reliability data gathering - Maintenance and work management II. Cooling & Ventilation CMMS data gathering - MRO Purchasing I. Cooling & Ventilation Reliability data gathering - MRO Purchasing II. Cooling & Ventilation CMMS data gathering - Maintenance and work management Cooling & Ventilation - continued data gathering as required Cooling & Ventilation - wrap up mar 10-mai-11General Services - Maintenance and Work Management - Reliability and CMMS roadmap General Services- MRO Purchasing - Reliability and CMMS roadmap I. General Services Reliability data gathering - Maintenance and work management II. General Services CMMS data gathering - MRO Purchasing I. General Services Reliability data gathering - MRO Purchasing II. General ServicesCMMS data gathering - Maintenance and work management mer 11-mai-11General Services - continued data gathering as required General Services - wrap up Additional data gathering and clarification as needed jeu 12-mai-11Additional data gathering and clarification as needed ven 13-mai-11Additional data gathering and clarification as needed lun 16-mai-11Additional data gathering and clarification as needed mar 17-mai-11Additional data gathering and clarification as needed / Report preparation mer 18-mai-11Report preparation jeu 19-mai-11Report preparation ven 20-mai-11Assessment findings presentationDiscussion, determination of next steps