e-Parl PGB 06/06/2013 Structuring parliamentary texts XML adoption in e-Parliament March 2014

e-Parliament XML adoption - March e-Parliament program in a slide 2.The e-Parliament architecture Operational enablers Business components 3.e-Parliament: AS-WAS, AS-IS and TO-BE 4.Lessons learned and challenges ahead Agenda

e-Parliament XML adoption - March 2014 e-Parliament program in a slide Modernise European Parliament's core parliamentary information systems e-Parliament phase 1 parliamentary text production, verification and translation e-Parliament phase 2 business processes and data management information provision obsolescence of applications

e-Parliament XML adoption - March 2014 e-Parliament architecture: operational enablers XML Adoption Reusable services and components Unique Content Repository Digital Signature Benefit Map

e-Parliament XML adoption - March 2014 Enablers: XML Adoption Selected Akoma Ntoso standard, designed for legislative texts Active participation to Akoma Ntoso evolution xml4ep Defined xml4ep rules for Akoma Ntoso adoption by e-Parliament xml4ep Defined xml4ep governance

e-Parliament XML adoption - March 2014 xml4ep -lib xml4ep xml4ep -lib: two layers java xml4ep library dm-xml dm-xml : Document Models for XML Instantiation of XML skeletons Pre-translation of standard text Rendering in PDF, Word, … EPS EPS (e-Parliament Services) Content storage Application and reference data integration Central identification Enablers: Reusable services and Components

e-Parliament XML adoption - March 2014 Enablers: Unique repository & Digital signature pure-xml pure-xml : Unique repository for text production Metadata indexing & search Content versioning and lifecycle support Open integration architecture DiSP DiSP : Digital Signature Portal Digital signature services for easy integration PIN, smart-card, token

e-Parliament XML adoption - March 2014 e-Parliament architecture

e-Parliament XML adoption - March 2014 at4am at4lex Business components for content creation: at4am & at4lex at4am at4am : Authoring tool for amendments Covers legislative and non-legislative amendments In production since 2011, more than 300k amendments at4lex at4lex : Authoring Tool for Legislative Texts Requirements are gathered and analysis is ongoing Successful technical proof of concept A working prototype is developed and being refined

e-Parliament XML adoption - March 2014 DiSP Business components for digital signature: DiSP DiSP DiSP : Digital Signature Portal In production since late 2012 for committee amendments (for six parliamentary committees) More than 2000 amendments signed Open services architecture to ease integration (Member Portal, GEDA, …)

e-Parliament XML adoption - March 2014 DST Business components for verification: DST DST DST : Drafting Support Tool at4am Verification by DG Presidency of amendments created in at4am, in production on selected dossiers since April 2012 Collaboration with Members for drafting amendments, in production on selected dossiers since September 2013

e-Parliament XML adoption - March 2014 cat4trad cat4trad : XML based Translation Tool Translation of Committees Agendas, in production since April 2012 at4am DST Translation of amendments created in at4am and verified in DST is undergoing final testing phases cat4trad Feasibility study to open cat4trad to external translators is undergoing cat4trad Business components for translation: cat4trad

e-Parliament XML adoption - March 2014 e-Parliament phase 1: AS WAS DocEP

e-Parliament XML adoption - March 2014 DST Collaboration e-Parliament phase 1: AS IS at4am DiSP DocEP

e-Parliament XML adoption - March 2014 DST Collaboration e-Parliament phase 1: TO BE at4lex at4am DiSP DST Verification at4am at4lex cat4trad

e-Parliament XML adoption - March 2014 Lessons learned and challenges ahead Breaking the “I can do it in MS Word” catch XML adoption enables new services: Collaboration and concurrency on specific text chunks Semi-automated text consolidation Over the shoulder translation Structured content imply extensive changes in the way we all work

e-Parliament XML adoption - March 2014 Lessons learned and challenges ahead The effort required from a stakeholder may not always be linked to her own direct benefit Cooperation between business, maintenance and development teams is essential Inter-institutional adoption of common standards and tools can streamline the legislative process COM proposals in XML Council agreements (4-colums document) …

e-Parliament XML adoption - March 2014 Closing Interesting videos & links at4amDST at4am & DST at4am at4am amendment creation at4am at4am amendment creation effectiveness at4am pre- at4am at4am at4am at4am for All at4am for All Q&A