academictech.gallaudet.edu/events/2007/deptweb GALLAUDET UNIVERSITY Academic Affairs Academic Depts Web Site Design Gallaudet Web Team (AT, ITS, PR, UG/Grad Enrollment) May 17, 2007

academictech.gallaudet.edu/events/2007/deptweb Agenda – May 17, :00 – 10:10 Welcome (Dr. Davila) 10: :20 Web Development, Research on Using the Web to Recruit Students 10:20 – 11:30 Dept Project Overview 11:30 – 11:45 BREAK 11:45 – 12:30 LUNCH – Group Discussion 12:30 - 1:00 Reports, Questions

academictech.gallaudet.edu/events/2007/deptweb Gallaudet Web Development March 2007 April 2007

academictech.gallaudet.edu/events/2007/deptweb Research: Using the Web to Recruit Students develop a connection with the institution, especially with faculty understand the academic quality, overall value and overall “fit” know the details about the program learn about opportunities for aid and total cost learn about the value of a degree from that institution understand how to correspond with faculty members PROSPECTIVE STUDENTS WANT TO…

academictech.gallaudet.edu/events/2007/deptweb Research: Using the Web to Recruit Students Program/Degree Details Time to Complete Programs Tuition/Fees/Costs Scholarships/Assistantships/Aid Faculty Student Opportunities Career Services, Connections with Employers PROSPECTIVE STUDENTS WANT INFO ABOUT…

academictech.gallaudet.edu/events/2007/deptweb Project Overview Web Sites: Academic Depts and Services –Content Analysis –Dept Web Site Menus and Contents –Goals –Timeline Dept Input and Issues (Discussion)

academictech.gallaudet.edu/events/2007/deptweb AA Web Sites: Content Analysis Current: Everyone on Their Own, Silos Needed: Collaboration and Support Current: Content with dates back to 2001 Needed: Fresh content, updated regularly Current: 138 different menu items Needed: 5-8 common menu items, limited number of unique menu items AT.gallaudet.edu/events/2007/deptweb/GU-Dept-WebSites-ContentAnalysis xls

academictech.gallaudet.edu/events/2007/deptweb Current Dept Menus Depts.Gallaudet.Edu Will a consistent menu structure help web visitors find information?

academictech.gallaudet.edu/events/2007/deptweb Common Menu Items: Example What types of pictures best represent each discipline? What are the most important content areas and what should the labels be for those content areas? Picture from

academictech.gallaudet.edu/events/2007/deptweb Dept Home Page What Qs Should the Home Page Answer? –What is the focus of this dept/field of study? –Why should I major in this field? –What are key features of the dept? –Does the discipline have its own accreditation? –What stories of Student/Grad/Faculty success will attract new students? –As a new person on campus, how do I find this dept? –Can alumni contribute information? Is the right info on the start page for your dept now? depts.gallaudet.edu depts.gallaudet.edu

academictech.gallaudet.edu/events/2007/deptweb Programs What is the best content title? –Degrees Offered –Doctoral Programs, Masters Programs, Bachelors Programs –Majors, Minors, Requirements Should each program be a main menu item? Should requirements, typical program be provided as a PDF? By Dept?

academictech.gallaudet.edu/events/2007/deptweb Courses Course Descriptions (Extracted from BISON) Course Schedules (Extracted from BISON) Psychology.CUA.Edu Data from BISON in CMS

academictech.gallaudet.edu/events/2007/deptweb Beyond the Classroom Advising, Academic Support, Blackboard Organizations Internships, Field Work Student Awards & Research Capstone Projects, Portfolios, Community Service Clubs, Associations Lecture Series, Colloquia Student Work Showcase (deafstudentfilms.gallaudet.edu)deafstudentfilms.gallaudet.edu Study Abroad

academictech.gallaudet.edu/events/2007/deptweb Faculty (and Staff) What information about faculty should be available? Should faculty photos be included? Group pics? Individual pics? Where should faculty information be stored? In BISON? In CMS?

academictech.gallaudet.edu/events/2007/deptweb Sample Faculty Profiles Faculty Member Statement

academictech.gallaudet.edu/events/2007/deptweb Success Stories ASL and Deaf Studies: Video from Student Deaf Space Presentations Social Work: Video from Conference on Guatemala Community Service Business: Story of Student Investment Fund Success (+ 32%) Students Alumni Faculty _____ Field Supervisors Employers Stories about Biology: Story of Faculty Using Clickers for Interactive Learning

academictech.gallaudet.edu/events/2007/deptweb Sample Format: Videos

academictech.gallaudet.edu/events/2007/deptweb Outcomes and Careers Shared Content: –University-Level Outcomes –Link to Career Center –Links to “Top Careers/Employers” Dept Content: –Dept-Course Outcomes –Typical Jobs in this Field –Hiring Our Grads!

academictech.gallaudet.edu/events/2007/deptweb Resources Location Map and Pictures Facilities Services Handbooks and Forms Other Resources Links to Any Blackboard Organizations Useful Links

academictech.gallaudet.edu/events/2007/deptweb News and Events Do not include in initial launch. Need to improve processes for contributing news and events. System should allow “submit once, info appears in multiple locations on the web.” Once implemented, “News and Events” must be kept current.

academictech.gallaudet.edu/events/2007/deptweb Special Programs Should each special program be a main menu item? Examples –Student Co-op (ART) –Genetics (BIO) –TAP (COM) –Study Abroad (FORLANG, EDU, SWK) –Services, Research RERC-HE (HSLS) –Guatamala Blog (SWK) –Box Office (THE) Or

academictech.gallaudet.edu/events/2007/deptweb Student Awards and Scholarships Is there sufficient dept-level awards and scholarships to have a page on this topic? Should the page identify alumni who get awards? Should depts list President’s Scholars? Links to Financial Aid

academictech.gallaudet.edu/events/2007/deptweb Header Links – Collaborative Pages What 4 content areas should be linked from every academic dept page? How can content from different offices be combined on a single page – for student ease in finding information? About GUAcademicsAdmissions Campus Life Catalog/ Calendar Tuition and Fees Academic Support Apply Now! Gallaudet Graduates General Education Visit Campus Campus Tour

academictech.gallaudet.edu/events/2007/deptweb Examples: Academic Support

academictech.gallaudet.edu/events/2007/deptweb academictech.gallaudet.edu/events/2007/deptweb c Examples

academictech.gallaudet.edu/events/2007/deptweb academictech.gallaudet.edu/events/2007/deptweb c AA Web Sites: Content Goals Improve recruitment and retention Demonstrate academic rigor Demonstrate respect and value of diversity of ideas and people ________ Improve communications with students and other groups Design for audience needs, including multi-dept pages on shared topics academictech.gallaudet.edu/events/2007/deptweb

academictech.gallaudet.edu/events/2007/deptweb academictech.gallaudet.edu/events/2007/deptweb c AA Web Sites: Technical Goals Use Ingeniux CMS (Content Management System) templates to simplify web authoring Ensure Gallaudet content is ranked highly on Google and other search sites ________ Create visually-rich web sites Provide consistency for ease of viewing Keep content fresh and up-to-date Share content across web sites (e.g., news) academictech.gallaudet.edu/events/2007/deptweb

academictech.gallaudet.edu/events/2007/deptweb academictech.gallaudet.edu/events/2007/deptweb c AA Web Sites: Timeline May 17 – Orientation May 24 – Decisions on Priorities and Content Dept Reps Selected June – Technical Setup and Template Dev – Workshop: Writing and Video for the Web – Content Development (Dept Reps) July/August – Training and Web Development OnGoing – Continued Support/Development academictech.gallaudet.edu/events/2007/deptweb

academictech.gallaudet.edu/events/2007/deptweb academictech.gallaudet.edu/events/2007/deptweb Dept Reps (Content Authors) No Web Authoring Experience Required Basic Word Processing Skills Willingness to Learn to Crop/Resize Photos Attendance at Workshop: Writing and Video for the Web Time to Gather and Post Content Agreement to share ideas with other depts via Blackboard and c academictech.gallaudet.edu/events/2007/deptweb

academictech.gallaudet.edu/events/2007/deptweb academictech.gallaudet.edu/events/2007/deptweb Training – Web Development June – Complete Dept Web Content Profile, Write Content, Collect Pictures, Videos –Digital Camcorder for 1 Year – Photos – Video Panasonic SDR-H200 Widescreen, Standard Use It for Web Content: Camcorder Belongs to Dept Don’t Use It: Camcorder Goes to AT Media Services for Loan Out July/August - One Week – Five ½ Days –Create Content, Learn CMS –Training Staff from AT e-Learning and PR Web –Ongoing Support c academictech.gallaudet.edu/events/2007/deptweb

academictech.gallaudet.edu/events/2007/deptweb academictech.gallaudet.edu/events/2007/deptweb c Communications (Tech (Dept Reps) list to be set up on May 18, Organization: AAweb to be setup May 18, 2007http://my.gallaudet.edu Dept Web Content Profile available May 25, 2007 Notes: at.gallaudet.edu/events/2007/deptweb at.gallaudet.edu/events/2007/deptweb

academictech.gallaudet.edu/events/2007/deptweb Preparation for Next Week Review how well your dept shows up in –Search from Gallaudet’s Home Page –Search from Google.com or other search engines Bring examples of or links to web pages you like (share via after Think about how dept info fits content areas Be prepared to vote on issues like menu items If you’ll attend training, bring your calendar

academictech.gallaudet.edu/events/2007/deptweb Agenda – May 24, :00 – 10:30 Open Discussion, Questions 10: :45 Voting and Decisions 11:45 – 12:00 BREAK 12:00 – 1:00 LUNCH – Rep Info, Training Schedule Confirmed Summary

academictech.gallaudet.edu/events/2007/deptweb May 17 Lunch - Discussion What content areas are missing? Content area titles right? Content order? What ideas do you have for your web site? What questions do you have about the project? Report and Questions at 12:30