© 2011 IBM Corporation Air India Ltd. Fileserver Friday September 23, 2011

© 2011 IBM Corporation 2AI Ltd. DMS Implementation Air India Ltd. Fileserver System: Brief Introduction  Fileserver will be available for all Air India employees that will allow them to access important document from anywhere in the world by logging into the Fileserver system  Documents (for e.g. circulars) will be created through DMS and a copy will be kept on the File server and can be accessed through internet explorer  Document Creation will happen automatically in Fileserver :  Air India Document Creator logs in to the DMS system  The creator will create and upload the document in DMS  This will run thru the DMS workflow and finally get approved in case required  This gets stored in the DMS repository and a copy on the File Server repository that will be availability to all Employees  Necessary public domain folders / folder structures in DMS are replicated on daily basis onto the File Server

© 2011 IBM Corporation 3AI Ltd. DMS Implementation Air India Fileserver benefits: Provide free access to relevant and important information to all employee Go to IT Energy Efficiency Scenario  Fileserver is a document repository system which will be available for all Air India employees  There will be three kind of documents that will be available on the Fileserver:  Circulars for each department  Manuals  Public domain documents  Employee can see the documents on the Fileserver; However, they can not change or modify the documents on the fileserver.  Fileserver will be automatically updated and the system will replicate the information from DMS FileNet to Fileserver at regular interval.  Employees can access documents from anywhere in the world by logging in through valid user id and password

© 2011 IBM Corporation 4AI Ltd. DMS Implementation Air India Fileserver system Some Screen Shots

© 2011 IBM Corporation AI Ltd. DMS Implementation 09/23/11 5 Employee can log in to portal by typing URL– It will take on this screen with different links, which can be access by simply clicking on any itemhttp://dms.airindia.in 2: Air India Fileserver link :DMS Staff Access– To access circulars and public domain information 3: DMS link – to access DMS system with authenticated DMS id Only 4: Web Mail link - To access Web mail 8: Click portal link 7: Flight Safety website 5: Operations website link 6: Air India website 1: URL for Air India Fileserver – Type 9: QMS Website 11: Corp. Quality policy link 10: Corp. Safety policy link 12: Corp. Environment policy link Portal Main Screen

© 2011 IBM Corporation 6AI Ltd. DMS Implementation If user click on circulars and public documents link; It will take them on this screen where users have to log in user id and password to access documents 2: Enter password for Air India Fileserver and click on ok button Circular and Public Document Screen 1:Enter User name for Air India Fileserver 3. Click on ok button 4. Home - User can click on this button to go back to home page Helpdesk - User can click here to go to Helpdesk BACK TO MAIN PAGE 5 4

© 2011 IBM Corporation 7AI Ltd. DMS Implementation After log in to File server user will come on this screen where different folder will be there, User can access documents i.e. “DMS controlled manual” by selecting relevant link 1: Dept. link – Click on Dept. name links to see document related to that Dept. 3: Home - User can click on this button to go back to home page 2: Back to pervious page – User can go back to previous page 1 2 BACK TO MAIN PAGE 5. Helpdesk - User can click here to go to Helpdesk 4 3

© 2011 IBM Corporation 8AI Ltd. DMS Implementation If user select DMS controlled manuals link form main page, User will be directed on this page to access published manuals 1: Published manual link – User can select this link to go to various manuals 2: Back to pervious page – User can go back to previous page 1 2 3: Home - User can click on this button to go back to home page 4. Helpdesk - User can click here to go to Helpdesk BACK TO MAIN PAGE 4 3

© 2011 IBM Corporation 9AI Ltd. DMS Implementation As user click on published manual link, user will be directed on this page to access different Dept. manuals 1 2 1: Different Dept. manual link – User can click on AI- Corporate to open manuals related to this Dept. 2: Back to pervious page – User can go back to previous page 3: Home - User can click on this button to go back to home page BACK TO MAIN PAGE 4. Helpdesk - User can click here to go to Helpdesk 4 3

© 2011 IBM Corporation 10AI Ltd. DMS Implementation As user click on AI-Corporate manual link, user will be directed on this page to access different corporate manuals 1: Different manual link – User can click on EMM manuals to open it 2: Back to pervious page – User can go back to previous page 3: Home - User can click on this button to go back to home page 4. Helpdesk - User can click here to go to Helpdesk 1 2 BACK TO MAIN PAGE 4 3

© 2011 IBM Corporation 11AI Ltd. DMS Implementation As user click on EMM manual link, User will be directed on this page to access and open EMM manual 1: EMM manual link – User can click on EMM.pdf manuals to open it 2: Back to pervious page – User can go back to previous page 3: Home - User can click on this button to go back to home page 1 2 BACK TO MAIN PAGE 4. Helpdesk - User can click here to go to Helpdesk 4 3

© 2011 IBM Corporation 12AI Ltd. DMS Implementation After log in to File server user will come on this screen where different Dept. folder will be there, User can access documents i.e. DIT Dept. by clicking on its link 1: Dept. link – Click on DIT Dept. name links to see document related to it 3: Home - User can click on this button to go back to home page 2: Back to pervious page – User can go back to previous page 1 2 BACK TO MAIN PAGE 4. Helpdesk - User can click here to go to Helpdesk 4 3

© 2011 IBM Corporation 13AI Ltd. DMS Implementation As user click on Dept. of information technology link, user will be directed on this page to access different circulars and bulletins 1: Dept. Documents link - Document related to that Dept. 2: Back to pervious page – User can go back to previous page 3: Home - User can click on this button to go back to home page 1 2 BACK TO MAIN PAGE 4. Helpdesk - User can click here to go to Helpdesk 43

© 2011 IBM Corporation 14AI Ltd. DMS Implementation As user click on circulars and bulletins, user will be directed on this page to access different documents; user can click on any document to open it 1: Documents link – User will click on the Document to open it 2: Back to pervious page – User can go back to previous page 3: Home - User can click on this button to go back to home page 1 2 BACK TO MAIN PAGE 4. Helpdesk - User can click here to go to Helpdesk 43

© 2011 IBM Corporation 15AI Ltd. DMS Implementation If user will click on the helpdesk link, user will come on this screen to select which type of help required by them 1: Helps link – User will click on the relevant link i.e. Fileserver help to open it 2: Back to pervious page – User can go back to previous page 1 2 BACK TO MAIN PAGE

© 2011 IBM Corporation 16AI Ltd. DMS Implementation If user will click on the Fileserver help link, user will come on this screen where they can select and open help help documents 1: Helps document link – User can click on the relevant document link to open it 2: Back to pervious page – User can go back to previous page 1 2 BACK TO MAIN PAGE

© 2011 IBM Corporation 17AI Ltd. DMS Implementation Thank You ! 17