The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 AREA calculation The following spaces need to be measured and the area accurately calculated Gross Building Area (for each addition) Tape or electronic linear dimensions of all exterior building surfaces. Create AutoCadd footprint, check for closure and use area command for area. Exclude courtyards and remember to adjust for two story spaces. Why does this seem to be so difficult?

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 AREA calculation Corridors: Stairs, ramps and elevators shall be included in the Corridor area. Stairs: Stair area shall be calculated as 100% on the ground floor and 5o% on elevated floors. Area shall be calculated based on the total area inside the stair enclosure walls. Elevators : Elevators shall be calculated as 100% on the ground floor and o% on elevated floors. Do not count overhangs as area. When computing areas for existing or new buildings. The area shall be calculated as follows: (This is now in your Agreement under General Scope Guidelines)

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 OVERSIZE Space: Existing area of certain common spaces of a school building which are considered beyond DM guidelines, and therefore is subtracted from the gross area. DEFINITIONS OVERSIZE SPACE

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 There are 3 types of OVERSIZE space: DEFINITIONS Regular Gymnasium Corridors Ag. Ed. Media Center Vocational Dining Kitchen Non-DM Auditoriums Natatoriums Indoor Tracks Adult Education Board Offices County or other Agencies Unusable Typically basement space which no longer is suitable for classrooms or other renovation. OVERSIZE SPACE

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 Because some other scope will be required to be done in order to protect the integrity of the space, a nearly complete assessment will be necessary. All A-W items are to be included except: General FinishesSecurity SystemsSite Conditions Loose FurnishingsTechnology This scope will be a LFI, subject to review & negotiation with the District and the Planner/RPC. (Determined during Master Plan development.) Only “Life-Safety” related scope will be co-funded. Assessing “Non-DM” oversize spaces. OVERSIZE SPACE ASSESS AS A SEPARATE ADDITION

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 Oversize space which is UNUSABLE is treated the same: Typically basement space which is no longer suitable for classrooms or other required areas of the program. Only “Life-Safety” related scope will be co-funded. Assessing “Unusable” oversize spaces. OVERSIZE SPACE ASSESS AS A SEPARATE ADDITION

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 UNUSABLE SPACE criteria: Not suitable space to fit a typical POR Can include very difficult areas to access such as a partial fourth floor or basement. Typical examples include old coal bins, very large basement mechanical rooms or fan rooms (catacombs). When in doubt, contact your RPC/Planner. OVERSIZE SPACE

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 “Life Safety” related items in specific terms are… Fire Protection Fire Alarm System Emergency Egress Lighting Total Master Planning co-funded amount for this scope is $7.15 / s.f. x Regional Cost Factor OVERSIZE SPACE

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 Are they Unusable Space? When does the area not get counted? If it does, what gets included? What criteria makes it count as area? OK… But what about those pesky utility tunnels?

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 EXCESS (or Underutilized) Space: Existing area of a school building which, after accounting for Oversize Space, is in excess of the required area for the proposed student population. Excess area is indicated as a “negative” addition on the Master Plan. DEFINITIONS Partial Co-Funding Conditions (Oversize & Excess Area & resulting LFIs)

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 Existing buildings scheduled for renovation must house the maximum number of students based on the OSDM sf/student formulas and oversize space considerations. The maximum allowable excess area beyond that which is required to house shall be 1,000 sf of the gross area of the building. Area beyond the proposed enrollment is a LFI. The web tool automatically calculates this. Excess space LFIs Partial Co-Funding Conditions (Oversize & Excess Area & resulting LFIs)

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 The LFI is based on the average sf cost for renovation of the entire building multiplied by the excess area, minus “Life Safety” related scope at $7.15 / sf. (Subject to Regional Cost Factor) Excess space LFIs Partial Co-Funding Conditions (Oversize & Excess Area & resulting LFIs)

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, Non-DM Oversize spaces. 2. Unusable Oversize spaces. Note: these spaces may require some “A-W” renovation (to satisfy building integrity) as a LFI. FOR RENOVATIONS: All “Excess Area” is required to be DM compliant (requires complete “A-W” renovation) except: Partial Co-Funding Conditions (Oversize & Excess Area & resulting LFIs)

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, Detached buildings that do not contain required program space. 2. Non-DM spaces that do not contain required program space. Note: “required program space” is space that satisfies the Master Plan program space. FOR NEW CONSTRUCTION: All LFI spaces are required to be DM compliant except: Partial Co-Funding Conditions (Oversize & Excess Area & resulting LFIs)

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 ASSESSMENT COST GUIDELINES 2008 EDITION

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 Increase changes in Unit Prices Assessment Cost Guidelines HVAC System Replacement Convert to Ducted System Roof replacement A/C Replacement Electrical System Replacement

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 Increase changes in Unit Prices Assessment Cost Guidelines Complete Finish Replacement Kitchen Equipment Replacement Asphalt Paving Concrete Curbs and Sidewalks

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 New Items with Unit Prices Assessment Cost Guidelines Roof accessory replacement Roof Insulation (including resolving ponding) Ventilation / Exhaust additional items Item I: Structure: Floors and Roofs: Repair for damaged soffits and concrete slabs. Finishes: remove demountables & replace with GWB partition

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 New Items with Unit Prices Assessment Cost Guidelines ADA: Shower and accessory replacement Site: Playground surface; concrete stairs; catch basins & dumpster pad.

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 ASSESSMENT COST GUIDELINES LESSONS LEARNED

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 A. HEATING SYSTEM Don’t forget “Convert to Ducted System” if current system does not primarily utilize ductwork.

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 B. ROOFING Don’t forget about Gutters and Downspouts.

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 D. ELECTRICAL SYSTEMS If a complete replacement is not selected, add a new generator.

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 E. PLUMBING & FIXTURES In old buildings (say 50 yrs or more) consider replacing Sanitary Waste system.

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 F. WINDOWS Area take-offs are often incorrect.

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 G. STRUCTURE Pipe tunnels?

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 H. STRUCTURE: WALLS Masonry Cleaning & Sealing should almost be a given. Also, don’t underestimate area for Tuckpointing.

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 I. STRUCTURE: FLOORS, ROOFS Don’t confuse a wood finish floor with a wood structural floor system. Finish wood can stay.

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 J. GENERAL FINISHES “Complete Finish Replacement” includes only: Paint; Ceiling; Floors; MB/TBs and Lockers It does not include Interior Doors

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 J. GENERAL FINISHES (cont.) Be sure to assess Interior Doors. If most are original, replace. Make sure new ADA hardware in “O” doesn’t duplicate with new doors or hardware. Don’t forget Toilet Accessories Replacement. If building does not have Casework per the OSDM, or falls significantly short, be sure to include “Complete Replacement of Casework”. (assuming you don’t already have it in Finishes) Kitchen Equipment gets replaced if older than That’s probably most schools!

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 K. INTERIOR LIGHTING Very seldom ever not replaced.

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 L. SECURITY SYSTEM Boring… M. EMERGENCY LIGHTING N. FIRE ALARM

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 O. HANICAPP ACCESS (ADA) Coordinate better with Plumbing & Finishes so you don’t duplicate fixtures, partitions, hardware, etc.

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 P. SITE CONDITION Use Site Contingency Allowance unless you get special permission not to by your Planner.

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 Q. SEWAGE SYSTEM Boring…

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 R. WATER SUPPLY Watch out for Arsenic!

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 S. EXTERIOR DOORS Straight forward…

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 T. HAZ MAT

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 U. LIFE SAFETY If you can obtain water pressure/flow form the Owner/AE team, do it. This way we can plan for adding a pump and/or tank if necessary. A new generator is included in a “Complete Electrical Replacement”. If you’re not doing this, choose the new Generator.

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 V. LOOSE FURNISHINGS

The OHIO SCHOOL FACILITIES COMMISSIONAssessor & RPC Summit; July 1, 2008 W. TECHNOLOGY Notice our change on this. Also note that there is no partial, only a full replacement.