1 Community-Based Care Readiness Assessment and Peer Review Team Procedures Overview Guide Department of Children and Families And Florida Mental Health Institute

2 Mission and Purpose CBC Peer Review Quality Assurance and Technical Assistance Teams, in partnership with DCF, CBC Lead Agencies, and Community Alliances, will assist in the quality assurance review and provision of technical assistance to insure that Districts and new Lead Agencies are fully prepared to implement their Community-Based Care services.

3 Background 1998 – CBC Office produces Prototype Lead Agency Readiness Assessment – District 5 Start-Up –Focus on Lead Agency readiness activities and deliverables –Criteria centered on infrastructure development and operational implementation of programmatic plans Incorporated into Start-Up Deliverables for all subsequent start-up projects through 2002 January 2003 – Prototype Peer Review Concept Implemented through FMHI Partnership Contract

4 January 2003–June 2003 Prototype Peer Review Concept Implementation Steps B. Initial Peer Reviews: District 10: -Initial Review and Report: March 5 th and 6 th Final Review and Report: June 23, 2003 District 4 Duval County: -Initial Review and Report: April 22 nd 23 rd Final Review and Report: June 18, 2003 Background con’t A. February 2003 – Completed Collaborative Planning and Development Workshops  Produced initial District/CBC Integrated Tool  Developed Review Process and Procedures

5 Senate Bill 1454 Requirements The Department, in consultation with the local community alliance, determines and certifies through a readiness assessment that the district is prepared to transition…service to the lead agency, and that the lead agency is ready to deliver and be accountable for such service provision. C.Additional Review and Modification of Readiness Instruments and Process and Procedures for: January 2003–June 2003 Prototype Peer Review Concept Implementation Steps

6 Senate Bill 1454 Requirements The Department, in consultation with the local community alliance, determines and certifies through a readiness assessment that the district is prepared to transition…service to the lead agency, and that the lead agency is ready to deliver and be accountable for such service provision. Review and Modification of Readiness Instruments and Process and Procedures Procedure: Community Alliance members added to Peer Team Process for all Projects Alliance members provide the Team with local priorities

7 Alliance Participation Procedure DA and CBC CEO request local Alliance participation Alliance Member(s) appointed by local Community Alliance to the Team Included as member of the Team throughout the Process Identifies for the Team the Alliance’s local priorities. Coordinates with the District and Project to ensure priorities are agreed upon and addressed in project plan.

8 Senate Bill 1454 Requirements The Department, in consultation with the local community alliance, determines and certifies through a readiness assessment that the district is prepared to transition…services to the lead agency, and that the lead agency is ready to deliver and be accountable for such service provision. Review and Modification of Readiness Instruments and Process and Procedures Action Steps Completed: 1) Readiness Assessment Tool is aligned with statutory, contract, and policy requirements: A Set of Uniform Criteria reflecting national accreditation standards that evaluate:  Programmatic Competency  Financial Competency  Technical Assistance  Training Competency  Organizational Competency 2) Local Criteria including community alliance priorities provide by Alliance member

9 Selection of Peer Reviewers Team Leaders Identified based on: –District or Lead Agency Leadership position –willingness and availability to assist in the entire review process –Prior experience successfully transitioning services to a CBC agency Remaining members identified based on: –Demonstrated competency in area of need –Willingness and availability to assist in the entire review process –Areas of expertise chosen for an individual review are based on local request for assistance

10 Senate Bill 1454 Requirements The Department, in consultation with the local community alliance, determines and certifies through a readiness assessment that the district is prepared to transition…service to the lead agency, and that the lead agency is ready to deliver and be accountable for such service provision. Other Statutory Requirements Managed through Process: Team Exit Conference Written and documented specific evidence of readiness on each element of the readiness instrument. Description of each element of readiness needing improvement and strategies being implemented to address each.

11 QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

12 QUALITY ASSURANCE PEER REVIEW TEAM PROCESS Assists the District and Lead Agency in a preliminary Project assessment and preparation for Team Site Visit. Provides an external quality assurance review of Readiness deliverables On-site Visits Provision of model start-up deliverables, best practice information. Review of project deliverables and plans; feedback and technical assistance Identify available technical assistance from other districts/projects

13 QUALITY ASSURANCE PEER REVIEW TEAM PROCESS Coordinates the recruitment of peer review team members, schedules site visit dates and associated logistics Provides Team with project information including all desk review material Supports team’s activities during site visit; moderates group meetings Prepares initial and final reports Provides follow-up and coordination of technical support to the districts as needed

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15 QUALITY ASSURANCE PEER REVIEW TEAM PROCESS District DCF and Lead Agency Budget side-by-side Comparison Lead Agency Table of Organization System of Care Overview Services Implementation Plan Quality Assurance Plans Interim Services Contract (Service Scope and Tasks) Other as May be Requested by Team

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