Word Tips

Objectives Open and close MS Word Learn the parts of the Word window Learn the toolbar, their buttons, and what they do Create and save a new Word document Enter text Select words, lines, paragraphs Format text by changing alignment, font, font size, and font style Create bulleted text Insert and size clip art from Clip Art Gallery Insert and size clip art from a file Use Spell Check Use Print Preview Print a document

To Get Started… Open Word by going to the “Start” button, finding Microsoft Office and then Word Another way to open Word is to double- click on the blue Word icon that may be on your desktop

Toolbars Word uses the following toolbars –Standard –Formatting –Drawing –Status Also the ruler and task pane are visible

Standard Toolbar The common applications used here are –New -- Open –Save-- Print –Cut-- Copy –Paste--Tables –Help-- Show Marks

Formatting Toolbar The common applications used here are –Style -- Font –Font size-- Bold/Italics/Underline –Alignment-- Indent –Numbering--Bullets –Borders-- Highlighter and Text color

Status Toolbar Cursor location –Current page-- Current section--Total number of pages –From top of page-- Line Number-- Column Number Mode Indicator –OVR if this one is black you will write over your work if you try to edit Spelling and Grammar Status

Task Pane Use the task pane to quickly access –Clip art –Blank document –Help –Clipboard –Styles and formatting

Ruler Some things you might measure in a document –Page width and height –Margins - top, bottom, left, right –Header and footer heights –Column widths –Table cell width and height –Tab indentions –Image size or distance from other page parts

Different Views Normal –In this view you can not see graphics Web Layout –How the page will look on the Internet Outline –Need to use paragraph styles for this view to work properly Reading –This is easier to read, but not how page will print Print –This view shows you exactly how the document will look on a printed page. Here you can see any graphics or tables as well. This is the easiest view to work in.

Page Setup File – Page setup –Margins –Paper size –Paper source –Layout

Save Document It is a good habit to save your document when you create it and then to often click the save icon to ensure that you do not loose data Remember that the default location is “My Documents” and the default file name is “Document1.doc” You may change either of these defaults when you first save your presentation

Add and Format Text Once you start typing in your document you may change the way the document looks –Styles –Font dialog box (or use Formatting toolbar) –Format painter –Bullets –Borders and shading In order to make changes to a word or line you first have to highlight the text

Clip Art You can add graphics to a document to add interest –Insert – Picture – Clip Art –Insert – Picture – File –Task pane – Clip Art Once you have a graphic in place you can change the size or location if needed

Clip Art To change the location of graphic –Right-click on graphic, choose “Format Picture”, then go to the “Layout” tab and choose “Square” To change the size of graphic –Right-click on graphic, choose “Format Picture”, then go to the “Size” tab and enter the dimensions you need –You can also change the size by grabbing the handles around the graphic and dragging to the needed size

Tips Use the “Show-Hide” button to see the formatting marks so you can double-check the formatting in a document Use “Spell Check” to double-check your work before you print Check “Print Preview” before you print to catch any problems in alignment, formatting or number of pages

Print Once you have finished you are ready to print your document if you need hard copies You can print right from “Print Preview” or through “File” then “Print” The “Print Dialogue” box allows you to choose how you want to print out a hard copy –Options Number of copies Which pages need to be printed