Computer Equipment Master Agreement April 7, :00 AM Pacific Time

Agenda Sourcing Team Computer Purchase History Solicitation Review Awarded Vendors/Bands Master Agreements Pricing/Product Service Schedule (PSS) Third Party Products (3PP) Vendor Websites Partner Utilization EmarketCenter Participating Addendum Process Additional Information

Sourcing Team Thank You! Alaska Arkansas California Colorado Delaware New Jersey Oregon Iowa Louisiana Minnesota Nebraska Nevada South Carolina

Computer Equipment Purchase History Yearly Spend $2,601,256, $2,023,176, – $2,295,702, – $2,474,230, – $2,591,828, – $2,576,848, – $2,712,540,868 Participants States States 2011 – 44 States 2012 – 46 States 2013 – 46 States 2014 – 46 States

COMPUTER EQUIPMENT DRAFT SOLICITATION ISSUED: 05/2013 WEBINAR: 05/2013 THE STATE REVISED SOLICITATION BASED ON COMMENTS FINAL SOLICITATION ISSUED: 09/2013 PRE-PROPOSAL MEETING: 10/ QUESTIONS ANSWERED CONSIDERATION OF QUESTIONS BY VENDORS RESULTED IN REVISION OF SOLICTIATION RESPONSES DUE: 01/2014 RESPONSES RECEIVED: 36 INTENT TO AWARD POSTED: 1/2015 SALES MAY BEGIN: APRIL 1, 2015

COMPUTER EQUIPMENT INTENT TO AWARD: Issued January 23, 2015 POST AWARD APPROVALS NEEDED 1: WEBSITE 2. PRODUCT & SERVICE SCHEDULE 3. THIRD PARTY PRODUCT UPON APPROVAL: NOTICE TO PROCEED ISSUED Sales Begin- April 1, 2015

COMPUTER EQUIPMENT PHASE I - REVIEW AND SELECT RESPONSIVE, COMPLIANT RESPONSES PHASE II - EVALUATE RESPONSES PHASE III - SELECT FINALISTS PHASE IV - SIGN MASTER AGREEMENT

Scoring Methodology Responses were rated as follows: Acceptance of Terms & Conditions 50 Points Accessibility 50 Points Environmental 50 Points Qualifications 75 Points Business 125 Points Customer Support 150 Points Cost Component 500 Points TOTAL 1000 Points

Bands Number of Awarded Vendors Desktop13 Laptop14 Tablet15 Server19 Storage23

Band 1Band 2Band 3Band 4Band 5 DesktopLaptopTabletServerStorage ACE APPLE BYTESPEED CIARA CTL DELL FUJITSU GRACE HP HOWARD LENOVO M&A TRANSOURCE APPLE BYTESPEED CIARA CTL DELL FUJITSU GRACE HP HOWARD LENOVO MICROSOFT PANASONIC TOSHIBA TRANSOURCE APPLE BYTESPEED CIARA CTL DELL FUJITSU HP HOWARD LENOVO M&A MICROSOFT PANASONIC SAMSUNG TOSHIBA TRANSOURCE ACE BYTESPEED CIARA CISCO CTL CRAY DELL FIREFLY FUJITSU GRACE HP HITACHI HOWARD IBM LENOVO M&A MICROTECH ORACLE TRANSOURCE ACE BYTESPEED CTL DELL EMC FUJITSU GRACE HP HITACHI HOWARD IBM LENOVO M&A MICROTECH NETAPP NIMBLE ORACLE PURE STORAGE TEGILE TINTRI TRANSOURCE VIOLIN MEMORY XIOTECH

COMPUTER EQUIPMENT Master Agreements follow similar format Utilize the Table of Contents – Page 2 of all Master Agreement as a guide Summary in Master Agreement highlights key items: Background, Order of precedence, effective dates, participation, configuration limits, restrictions, partner utilization Negotiated Terms are indicated in Exhibit A

Configuration Limits Detailed in Master Agreement Summary ITEM CONFIGURATION* Server $500,000 Storage $500,000 Desktops $10,000 Laptops $10,000 Tablets $5,000 Peripherals$5,000 Services Addressed by each State in participating addendum *The dollar limits identified are based on a SINGLE computer configuration. This is NOT a restriction on the purchase of multiple configurations Flexibility for States to further restrict or increase the limits stated in the Master Agreement

Restrictions Detailed in Master Agreement Summary ASoftwareCOTS, operating systems, related to procurement of equipment, pre-loaded or by link, middleware allowed BServicesRelated to equipment, limits to be addressed by State, wireless phone and service not allowed, cloud services not allowed, managed print services not allowed CThird Party ProductsOnly offer in the band awarded, approval for products offered by another manufacturer needed DAdditional Products/ServicesSole WAN (wide area network). Explained WAN systems not allowed, lease/rental addressed by each state, cell phone equipment not allowed, EPEAT Bronze may be waived by the State CPO Participating entities may set further restrictions

COMPUTER EQUIPMENT An end user can verify pricing using the Baseline Price List (BPL) And Master Agreement Pricing Schedules BPL x MINIMUM DISCOUNT = MASTER AGREEMENT GUARANTEED PRICE

Listing of products and services included in the awarded Master Agreement Master Agreement Price List - Catalog Posted on Master Agreement Vendor website Verifiable Pricing Discounts May be customized upon agreement by the Master Agreement Vendor and the Individual State as stated in the Master Agreement Vendors may add and delete products at any time, update the Lead State Quarterly utilizing the Action Request Form

Baseline pricing and products may fluctuate Category Code and Minimum Discount are clearly stated 3 RD Party discount may be different the minimum discount for the Band Allows Category Exceptions IMPORTANT! End users may always ask for additional discounts

COMPUTER EQUIPMENT How can an end user verify Pricing matched the Master Agreement? STEP 1: LOCATE THE PSS (on vendor website) Find the band #, category code, and/or Part # STEP 2: FIND MASTER AGREEMENT PRICING SCHEDULE (Exhibit B) Find the band, category code and minimum discount STEP 3: LOCATE THE BPL (on vendor website) Search for the part # STEP 4: CALCULATE THE PRICE Baseline Price List x Minimum Discount = MASTER AGREEMENT GUARANTEED PRICE VENDOR QUOTE MUST BE AT OR LOWER THEN THE CALCULATED PRICE

COMPUTER EQUIPMENT Master Agreement Vendors have certified they are authorized to sell the third party products listed on their PSS Vendor must post listing of third party products on their website Master Agreement Vendors must provide authorization letters upon request Master Agreement lists further details on third party products

COMPUTER EQUIPMENT Requirements detailed in Exhibit D of the Master Agreement Ideally includes: Baseline Price List Product and Services Schedule Third Party Product List Links to original solicitation, Master Agreement & Participating Addenda

COMPUTER EQUIPMENT PARTNERS AS DEFINED IN THE MASTER AGREEMENT: A company, authorized by the Contract Vendor and approved by the Participating State, to provide marketing, support, or other authorized contract services on behalf of the Contract Vendor in accordance with the terms and conditions of the Contract Vendor’s Master Agreement. In the RFP, Partner is the term that is used to call out the many different relationships a manufacturer may have with another company to market their product including, but not limited to agents, subcontractors, partners, fulfillment partners, channel partners, business partners, servicing subcontractor, etc. REQUIREMENTS RELATED TO PARTNER UTILIZATION: Each state independently has the option of utilizing partners Only partners approved by the Participating State may be deployed The participating State will define the process to add and remove partners

eMARKET CENTER WHO WILL PARTICIPATE AND WHEN All awarded contractors will have a presence in the eMarket Center. 3 Opportunities for Enablement's: Hosted Catalog Punchout Ordering Instructions Upon kickoff each contractor will have 90 days to go-live If you are interested in utilizing the eMarket Center please contact Kate Offerdahl at

COMPUTER EQUIPMENT A model PA has been developed for States to utilize The model PA lists some of the considerations a State will need to make when negotiating their Participating Addendum All model PA’s are located on the contractor specific web pages. Each entity negotiates the final terms and conditions of their PA based upon their states procurement laws, rules and policies.

All 50 states and The District of Columbia have executed the NASPO Cooperative Memorandum of Agreement, allowing them to be eligible to use any NASPO ValuePoint cooperative Master Agreement

Three Opportunities for Participation 1.State signs a Participating Addenda for entire state  Every legally eligible entity in the state can participate 2.State signs a Participating Addenda for non state entities  Every legally eligible entity that is not a STATE agency can participate 3.State does not sign a Participating Addenda  Political subdivisions wishing to participate should contact the NASPO ValuePoint Cooperative Development Coordinator who will contact the STATE CHIEF PROCUREMENT OFFICIAL asking for approval for that entity to their own Participating Addendum.  Entities may be given approval on an individual basis or State CPO may give approval to all entities within the state to execute their own Participating Addendums.

Step by Step: 1.States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum.  States may also contact contractors directly to begin Participating Addendum process. 2.State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be the NASPO ValuePoint point of contact throughout the process. 3.State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature. 4.Contractor signs Participating Addendum and sends back to state for signature. 5.State sends fully executed copy to both contractor and NASPO ValuePoint ). Executed Participating Addendum will be maintained in a Participating Addendum templates are available on each Master Agreement page on the website

Step by Step: (Same Process as Opportunity #1) 1.States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum.  States may also contact contractors directly to begin Participating Addendum process. 2.State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be NASPO ValuePoint point of contact throughout the process. 3.State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature. 4.Contractor signs Participating Addendum and sends back to state for signature. 5.State sends fully executed copy to both contractor and NASPO ValuePoint. ). Executed Participating Addendum will be maintained in a Participating Addendum templates are available on each Master Agreement page on the website

Step by Step: 1.An request should be sent to from entity ( may also be sent from contractor). The needs to provide the following details: main point of contact from entity, full name of entity, phone number, address and physical 2.NASPO ValuePoint will State Chief Procurement Officer requesting approval for the entity to execute a Participating Addendum. 3.NASPO ValuePoint will both contractor and entity with the permission from Chief Procurement Official to proceed to complete the Participating Addendum. 4.Entity completes the draft Participating Addendum for contractor and then forwards the draft to the contractor. Negotiations will be handled directly between entity and contractor. Upon agreement, the entity sends a final copy of Participating Addendum to the contractor for signature. 5.Contractor signs Participating Addendum and sends back to entity for signature. 6.Entity sends fully executed copy to both contractor and WSCA-NASPO ). Executed Participating Addendum will be maintained in a Participating Addendum templates are available on each Master Agreement page on the website

How to find the Model Participating Addendum Visit Search Computers Click here

Click on contractors Click on your selection

Master Agreement Information Here Model PA Here

Sample PA’s are located on the NASPO ValuePoint Website under each master agreement. Executed Participating Addendum will be maintained on and in a repository. Participating states and entities will be identified on the map of the USA on each Master Agreement page on Contractors are encouraged to create and maintain state and/or entity specific web pages on their main Master Agreement website.

Additional Resources Where are the Master Agreement Signed Documents? Under each specific contractor on the NASPO ValuePoint Website Where can I find the original Solicitation and Responses? Under the portfolio information on the NASPO ValuePoint Website How do I find Master Agreement Vendor Website? The link is under each specific contractor on the NASPO ValuePoint Website Where is the Model Participating Addendum? A model PA specific for each contractor is on their respective web page on the NASPO ValuePoint Website To Start, visit: and Search Computerswww.naspovaluepoint.org

Questions ? REGARDING NASPO ValuePoint AND THE PA PROCESS: Tim Hay REGARDING THE MASTER AGREEMENT: Sue Kahle