Lisa Ruff Business Productivity/Accessibility TS Microsoft Federal

Process Islands Process Islands Connected Processes Connected Processes Manual Smart Processes Smart Processes Productivity Evolution of a process - The Road to Productivity

XML Meets The Office System  Sharing data with/from Microsoft Office Numerous file formats and versions.doc,.xls,.mdb,.vsd,.txt,.csv,.rtf,.htm, etc. Resulted in usable data being locked in documents or unavailable for use within Office  XML makes Sharing Data Easy…

Why? XML In The Office System…. “Allows data to be freely introduced to, and provided from Office applications without regards to structure, format, or proprietary requirements.” Simply stated: “XML simplifies common data exchange”

XML: Connecting People, Processes, Information People Processes Information Bringing XML to the Desktop  Connecting users to data  Intelligent applications  Capture and reuse of information

XML In The Big Picture The Office 2003 XML Desktop Data Analysis Tabular, largely numerical data for calculations, and analysis Tabular, largely numerical data for calculations, and analysis Data best presented in a grid Data best presented in a grid Content Authoring Large areas of text or mixed content Large areas of text or mixed content Flexible layout and formatting with XML markup Flexible layout and formatting with XML markup Reporting and Storing Numerical or textual fields Numerical or textual fields Relational tables in databases Relational tables in databases Information Gathering Highly structured, grouped information Highly structured, grouped information Form-like with few paragraphs of formatted text Form-like with few paragraphs of formatted text Data Driven Web Sites Flexible presentation of tabular or hierarchical data Flexible presentation of tabular or hierarchical data Expanded data reach Expanded data reach Integrate across data sources Integrate across data sources Diagramming Business and technical drawings connected to Data, SVG support Business and technical drawings connected to Data, SVG support Supports third-party XML Data Supports third-party XML Data Access Access FrontPage FrontPageInfoPathWord Excel Visio

Customer-defined XML Schemas  Full support of the W3C's XSD standard  Allows companies to work with data in a format that makes sense to them Map schema elements to document Map schema elements to document Transport only schema-based data through Web services Transport only schema-based data through Web services  Users benefit without having to know XML

Value of XML in Documents 1. Easy access to relevant business data in a document context 2. Storage of structured documents => liberation of content Extraction of specific data for automated processing Extraction of specific data for automated processing Efficient searching Efficient searching Repurposing for documents, distribution and data-mining Repurposing for documents, distribution and data-mining 3. Increased efficiency of business processes with structured data 4. Automated report generation and document assembly from data or content repositories 5. Intelligent applications based on structured documents

Solution Benefits With XML Documents Text Document Fragment Image Text Document Fragment Image save 3 Searching & RepurposingContent Query Result 2 Business Process Efficiency Efficient capture Efficient capture Validated information Web service (loose coupled connection) Web service (loose coupled connection) + formatting 1 Improved Data Access + intelligent receipt 5 Document Assembly data formatting Context-specific assistance Context-specific assistance XML structure XML structure 4 Intelligent Applications XML

Value of XML in Documents 1. Easy access to relevant business data in a document context Rob Collie G Via Web services or URLs Information on demand Rob Collie Member: G76803 (888) Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 Benefits Easier remote access – loosely coupled connections More usable information – marked with semantic meaning

Rob Collie G Value of XML in Documents 2. Storage of structured documents => liberation of content Extraction of specific data for automated processing Extraction of specific data for automated processing Efficient searching Efficient searching Repurposing for documents, distribution and data-mining Repurposing for documents, distribution and data-mining Rob Collie Member: G76803 (888) Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 Give me customer name/phone Customers purchasing > $100 Rob Collie Rob Collie Julie Smith Approved product logo KCJJIIJJF88F7HHD7DHSHJSBCHC7DGDD… Benefits Better reuse of information – increased value to corporate assets More accessible information – marked with semantic meaning

Value of XML in Documents 3. Increased efficiency of business processes with structured data Rob Collie Member: G76803 (888) Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 Schema Validation ID must be 1 letter followed by 5 number’s Customer must be in our database to order Business Validation Document Structure Fill-in designated areas vs. free flow information User enters information Business process Benefits Higher quality information – better knowledge, better decisions Streamlined data capture and manipulation – better responsiveness

2 Value of XML in Documents 4. Automated report generation and document assembly from data or content repositories 1 3 Rob Collie Member: G76803 (888) Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 Benefits More flexible solution architectures – automated/pre-populated Reduces human efforts and errors

Value of XML in Documents 5. Intelligent applications based on structured documents Rob Collie G Rob Collie Member: G76803 (888) Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 Drop-down list of customers Present customer demographic information Present customer purchasing history / credit Present form to enter new customers Guidance information for completing document Some Possible Task Pane Content Help content (information, videos) Connections to back-ends (retrieve data, images,…) Calculation or data entry fields Auxiliary information Possibilities are limitless! Benefits More efficiently working with document content Structured work for more focused, thorough effort

Microsoft InfoPath 2003 Enable information workers to easily gather and re-use information as part of a business process

Building Solutions With InfoPath  A smart(er) client application Better experience than common browser-forms Better experience than common browser-forms  Delivers an offline story  Only uses only open standards Built XML-based from the ground up Built XML-based from the ground up  Rapid development Low technical barrier to build forms Low technical barrier to build forms  Simplified deployment Variety of publishing options Variety of publishing options  Vast landscape of solution types and scenarios

People Processes Information

Tools And Resources  Resources, How-tos, and Communities at msdn.microsoft.com/xml msdn.microsoft.com/xml msdn.microsoft.com/office msdn.microsoft.com/office msdn.microsoft.com/subscriptions/ msdn.microsoft.com/subscriptions/  Install the Microsoft Office System Evaluation Kit