Presentation for Master Trainers Sanjay Kumar, Dy. Secretary Election Department, Bihar

Preparation of Training Calendar  Identification of subjects for which training programmes will be organised.  Identification of Master Trainers/Resource persons for each subject.  Identification of Participants / Officers / Employees for training and their numbers.  Preparation of schedule for training (Exact Date, Month, Time and duration)  Earmarking Places for Training.  Preparation of material for distribution during training.  No. of sessions of training (Each training will be for not more than 40 to 50 persons).

Identification of subjects on which trainings will be organised  EVM  Personnel  Role of Police  Transport  SVEEP & Helpline  Communication Plan Material MCC Election Process Expenditure Monitoring Law & Order Observer

Identification of Master Trainers/Resource persons for each subject  To handpick two Master Trainers/Resource Persons per AC or PC for each subject.  Intensive training to these Master Trainers/ Resource Persons by sending them to State level workshop/training programme.  All guidelines and training materials of ECI and CEO Office should be given to these Master Trainers/Resource Persons.  Daily review of these Master Trainers/ Resource Persons by DEO/Nodal Officer, Training.

Identification of Participants / Officers / Employees for training  Personnel of various Cells  Training Cell  Observer Cell  Material Cell  MCC Cell (MCC teams & Video watching teams)  SVEEP Cell  Expenditure Monitoring Cell  Transport Cell

Identification of Participants / Officers / Employees for training (…..contd.)  Law & Order Cell  EVM Cell  Personnel Cell  Ballot Paper /Dummy/Postal Ballot Paper Cell  Media Cell  Computerization and Digital Camera Cell  Communication Plan Cell  Helpline/ Control Room Cell  MCMC (Media Certification & Monitoring Committee) Cell

Identification of Participants / Officers / Employees for training (…..contd.)  EROs/AEROs  ROs/AROs  Sector Officers  Police Officials of all levels  All Senior Police Officers (SP to Inspector)  Sergeant Major/Sergeants of Police lines/District Commandant, Homeguards  All Officers-in-charge of Police Stations.  All SIs/ASIs/Havildars/Constables.

Identification of Participants / Officers / Employees for training  Zonal/Sector Magistrates  Polling Personnel (Presiding Officers & Polling Officers)  Counting Supervisor/Assistant  Magistrates posted in Subdivisions  BLOs (Booth Level Officers)  Political parties, Candidates & their Agents  Patrolling Magistrates  Personnel in-charge of Clusters (if applicable)  Videographers & Photographers

Preparation of schedule for training  Number of subject-wise participants, who will be given training, should be assessed.  Not more than participants should be given training in one session.  Availability of Master Trainers/Resource Persons should be considered before finalizing the schedule of training.  Preferably non-teaching days or sunday should be chosen for the training of teachers.  Schedule of training should be circulated among all concerned.

Identification of Place for Training  At least one Training Hall per Assembly Segment is required at the District Headquarters.  One Training Hall at each RO level and each Block level should be identified for training.  Preferably hall should be chosen having the facility of power supply with computer/standby generator.  Facility of Laptop and Projector for training.  Seating arrangement for about 40 to 50 participants per Training Hall (any training programme should not comprise more than 40 participants at one time).  Training Hall having adequate facility of drinking water and toilet should be preferred.

Preparation of material for distribution during training  Subject-wise material (like Handbook, Checklist, Leaflets, Presentations, Instructions, FAQs, Questionnaire etc.) should be compiled and prepared before commencement of Training.  Instructions/guidelines of ECI/CEO office regarding the subject should be provided along with Training material.  Presentation prepared subject-wise separately for training should be circulated among the participants.  These materials should be given in hard copy and in soft copy, where required.  Materials should be circulated in bound or ring bound form with index showing details of contents.

Subject-wise Details (EVM)  Availability/Requirement of Mk IV EVMs  FLC (First Level Checking)  Master Stock Register (MSR)/Safe Custody  ID allocation of EVMs  Randomization of EVMs through EVM Tracking Software  Preparation and distribution of EVMs  EVM training to Personnel of EVM Cell  EVM training to RO/ ARO  EVM training to Polling Personnel  EVM training to Political Parties, Candidates and their Agents  Execution of extensive EVM awareness programme for electors

Subject-wise Details (Personnel)  Availability/Requirement of Personnel for -Different Cells -Sector Officers -Micro Observers -Micro Expenditure Observers -Polling Parties -MCC teams -Control Rooms -Photography/Videography -Voter Assistant Booths -Counting -Clusters (If any) -For identification of Pardanashin women (Ladies only)

Subject-wise Details (Personnel) (…. Contd.)  Format for entry of details of personnel data  Collection of data from different offices (Central, State, PSU, Local Bodies)  Collection of photographs, electoral details of personnel  Formation of database of personnel  Randomization  Requirement and supply of Personnel  Preparation of route chart

Subject-wise Details (Role of Police)  Critical Polling Stations  Vulnerability Mapping  Preventive Measures  Model Code of Conduct  Electoral Offences  Expenditure control  Prevention of Defacement of property  Poll day/Counting day duties  Security at the place of nomination, meetings/Rallies and to Candidates, Observers, Star Campaigner etc.  CPF coordination

Subject-wise Details (Transport)  Assessment of Vehicles - Trucks -Buses -Mini Buses -Jeeps/small vehicles -Tractors -Tempo/Three wheelers  Requisition of vehicles and its service to vehicle owners  Collection of vehicles  Creation of database  Opening of log books/Distribution of coupons  Facilitation Centre for registration & issue of postal ballot papers to drivers, cleaners etc.

Subject-wise Details (Transport) (… Contd.)  Requirement / Supply of vehicles - Different Cells -Sector Officers -Flying squads -CPF -Police Personnel -Home guards -Polling Personnel -Zonal/Sector Magistrates -Observers -Transport of materials  Prompt Payment to vehicle owners  Payment to Petrol Pumps

Subject-wise Details (SVEEP & Helpline)  For registration of voters  For EPIC  For Voter turnout  For MCC  For EVM Awareness  For Alternative Documents  For Basic Minimum Facilities at Polling Station  For facilitation of electors

Subject-wise Details (SVEEP & Helpline) (…. Contd.)  Medium of SVEEP -Print Media -Electronic Media -Performing Artists -Interactive  Website Search query  Call centers -Establishment of Call centers -Publicizing the numbers of Call centers  SMS based query

Subject-wise Details (Communication Plan)  Identification of Communication shadow zones.  Alternative Communication strategy for shadow zone area.  Collection of data like Name, Address, Telephone, Mobile, Fax number, of contact persons.  Preparation of District-level Communication Plan.  Preparation of RO level Communication Plan.  Preparation of ARO level Communication Plan.  Preparation of Polling Station-wise Communication Plan.

Subject-wise Details (Communication Plan) (…. Contd.)  Uploading of Communication Plan data on CEO/ECI Website  Identification of Service Providers and their coverage area  Medium of Communication - Wireless -Telephone -Mobile phone -Internet -Post -Messanger -Satellite phone -Fax

Subject-wise Details (Material)  Preparation of list of election/training materials  Rate fixation/Tender Invitation  Ballot paper  Forms & Envelops  Stationary articles  Other material  Checklist  Procurement procedure, schedule  Polling station-wise Segregation of Materials  Disintegration of PER(Marked Copies)  Prompt payments.

Subject-wise Details (MCC)  Prevention of Defacement of Property (in the light of new amendment)  Use of Loudspeaker  Violation of provisions of MV Act  Meetings/Processions – Their regulation.  Code for Officials  Code for Political Parties  Videography of critical events  MCC Teams & Video watching Teams  Daily Reporting  Schemes, Appointments  Guest House  Advertisements in Print/Electronic Media

Subject-wise Details (Election Process)  Updation of PER  100% coverage of EPIC/Photo – Distribution of EPIC  Polling Stations (Basic Minimum Facilities like Ramp, Drinking water, Toilet etc.)  Budget & Finance  Personnel Management & Training  Materials  Nomination, Withdrawal & Scrutiny  Allotment of Symbols  Meetings with political parties, candidates & press  Finalization of list of contesting candidates

Subject-wise Details (Election Process) (…. Contd.)  IEC  EVMs  Ballot Papers  Postal Ballot Papers  Preparation and distribution of Voters’ Slips  Vehicles  Law & Order  MCC  Expenditure Monitoring  Complaint Monitoring  Counting  Statistics

Subject-wise Details (Expenditure Monitoring)  Circulation of ECI guidelines  Registers for Candidates  Circulation of rates  Circulation of model proforma of abstract statement for affidavit  Schedule of inspection of registers  Formation of teams for inspection  Training of team members  Submission/Uploading of accounts

Subject-wise Details (Law & Order)  Availability/Requirement of Force  Enforcement of MCC  Vulnerability Mapping  Specials Drives for crime control  Arms Verification  Critical Polling Stations  Control Room/Helpline/Complaint Monitoring System  Security/Deployment Plan  Border Sealing  Conferment of Powers of Ex. Magistrates.  Liquor Consumption and sale  Traffic control/Checking of Vehicles/Check Posts.

Subject-wise Details (Observer)  Liaison Officers  Facilities for observers (Steno, Computer, Internet, Fax, SIM card etc.)  Role /Functions of observers  Map/Route Map for Observer  District Election Plan for Observer  Micro Observers and their Training.

How People Learn National Democratic Institute for International Affairs (NDI) See only = 30% Hear and See = 50% Hear, See and Talk = 70% Hear, See, Talk and Do = 90% Hear only = 20%

We Learn, We Remember We Learn:We Remember: 1% through taste10% of what we read 1.5% through touch20% of what we hear 3.5% through smell30% of what we see 11% through hearing50% of what we see and hear 83% through sight80% of what we say 90% of what we say as we act Alternative Research indicates: 75% discussing things 85% from doing something yourself 95% from teaching someone else the work

"I cannot teach anybody anything, I can only make them think." Socrates 31

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