Neonatal and Pediatrics UHS, Inc. ICD-10-CM/PCS Physician Education Neonatal and Pediatrics

ICD-10 Implementation October 1, 2015 – Compliance date for implementation of ICD-10-CM (diagnoses) and ICD-10-PCS (procedures) Ambulatory and physician services provided on or after 10/1/15 Inpatient discharges occurring on or after 10/1/15 ICD-10-CM (diagnoses) will be used by all providers in every health care setting ICD-10-PCS (procedures) will be used only for hospital claims for inpatient hospital procedures ICD-10-PCS will not be used on physician claims, even those for inpatient visits

Current ICD-9 Code Set is: Why ICD-10 Current ICD-9 Code Set is: Outdated: 30 years old Current code structure limits amount of new codes that can be created Has obsolete groupings of disease families Lacks specificity and detail to support: Accurate anatomical positions Differentiation of risk & severity Key parameters to differentiate disease manifestations

Diagnosis Code Structure

ICD-10-CM Diagnosis Code Format

Comparison: ICD-9 to ICD-10-CM

Procedure Code Structure

ICD-10-PCS Code Format

ICD-10 Changes Everything! ICD-10 is a Business Function Change, not just another code set change. ICD-10 Implementation will impact everyone: Registration, Nurses, Managers, Lab, Clinical Areas, Billing, Physicians, and Coding How is ICD-10 going to change what you do?

ICD-10-CM/PCS Documentation Tips

ICD-10 Provider Impact Golden Rule of Documentation Clinical documentation is the foundation of successful ICD- 10 Implementation Golden Rule of Documentation If it isn’t documented by the physician, it didn’t happen If it didn’t happen, it can’t be billed The purpose in documentation is to tell the story of what was performed and what is diagnosed accurately and thoroughly reflecting the condition of the patient what services were rendered and what is the severity of illness The key word is SPECIFICITY Granularity Laterality Complete and concise documentation allows for accurate coding and reimbursement

Gold Standard Documentation Practices Always document diagnoses that contributed to the reason for admission, not just the presenting symptoms Document diagnoses, rather that descriptors Indicate acuity/severity of all diagnoses Link all diseases/diagnoses to their underlying cause Indicate “suspected”, “possible”, or “likely” when treating a condition empirically Use supporting documentation from the dietician / wound care to accurately document nutritional disorders and pressure ulcers Clarify diagnoses that are present on admission Clearly indicate what has been ruled out Avoid the use of arrows and symbols Clarify the significance of diagnostic tests

ICD-10 Provider Impact The 7 Key Documentation Elements: Acuity – acute versus chronic Site – be as specific as possible Laterality – right, left, bilateral for paired organs and anatomic sites Etiology – causative disease or contributory drug, chemical, or non-medicinal substance Manifestations – any other associated conditions External Cause of Injury – circumstances of the injury or accident and the place of occurrence Signs & Symptoms – clarify if related to a specific condition or disease process

ICD-10 Provider Impact Newborn Documentation: Gestational age / prematurity Extreme immaturity – less than 28 weeks gestation Preterm – 28 weeks or more but less than 37 weeks gestation Post-term – 40 – 42 weeks gestation Prolonged – more than 42 weeks gestation Weight Extremely low birth weight – less than 999 grams Low birth weight – 1000 – 2499 grams Heavy – 4000 – 4499 grams Exceptionally large – 4500 grams or more Abnormalities in fetal size and health Differentiate community-acquired versus conditions related to the birthing process Abnormal results from neonatal screenings

ICD-10 Provider Impact Newborn – birth to 28 days of life Document any condition (even those that may impact future healthcare needs) that requires: Further clinical evaluation Therapeutic treatment Diagnostic procedure An extended length of hospital stay Increase in nursing care and / or monitoring Document maternal conditions that impact the health of the baby

ICD-10 Documentation Tips Do not use symbols to indicate a disease. For example “↑lipids” means that a laboratory result indicates the lipids are elevated or “↑BP” means that a blood pressure reading is high These are not the same as hyperlipidemia or hypertension

ICD-10 Documentation Tips Site and Laterality – right versus left bilateral body parts or paired organs Example – cellulitis of right upper arm Stage of disease Acute, Chronic Intermittent, Recurrent, Transient Primary, Secondary Stage I, II, III, IV Example – stage of pressure ulcer: L89.011 Pressure ulcer of right elbow, stage 1 L89.021 Pressure ulcer of left elbow, stage 1

ICD-10 Documentation Tips Birth Injury Site and type of trauma Birth injury to facial nerve Fractured clavicle due to birth process Subdural hemorrhage related to birth injury Erb’s palsy Contributing factors Scalp of facial bruising due to forceps Injury to scalp due to monitoring equipment

ICD-10 Documentation Tips Feeding Problems Specify related conditions and the feeding problem Vomiting bilious or other Regurgitation Rumination Slow feeding Underfeeding Overfeeding Difficulty with breast feeding Failure to thrive

ICD-10 Documentation Tips Neonatal Jaundice Specify cause Associated with preterm delivery Due to: Infection Polycythemia Swallowed maternal blood Drugs or toxins Excessive hemolysis Breast milk inhibitor Hepatocellular damage Document type of hepatitis, if applicable

ICD-10 Documentation Tips Noxious Influences Specify condition Withdrawal symptoms Alcoholic fetor Allergic reaction Specify substance Prescribed or illicit drugs Alcohol Smoking Specify exposure Via the placenta, maternal use Administered during labor and delivery Given directly to newborn

ICD-10 Documentation Tips Respiratory If disease if unknown, document the signs and symptoms If known, document the most specific disease Neonatal aspiration Meconium, amniotic fluid, mucus, blood Aspiration of mild or regurgitated food Respiratory Distress Syndrome Type I or Type II Respiratory Failure Respiratory Arrest Newborn apnea Primary obstructive, cyanotic attacks, apnea of prematurity

ICD-10 Provider Impact Congenital Malformation Documentation: Congenital and chromosomal anomalies that impact throughout the patient’s life Laterality Right, left, bilateral Anatomical site and malformation, deformity, abnormality Associated manifestations Surgically corrected congenital malformation Document as history of

ICD-10 Provider Impact Chromosomal Abnormality Documentation: Specific chromosome anomaly Down syndrome, trisomy 18, Turner’s Mosaic Non-mosaicism, mosaicism, translocation Associated physical conditions and degree of mental retardation Metabolic disorders Associated duplications or deletions Due to unbalanced translocations, inversions and insertions related to complex rearrangements

ICD-10 Documentation Tips Codes for postoperative complications have been expanded and a distinction made between intraoperative complications and post-procedural disorders The provider must clearly document the relationship between the condition and the procedure Example: D78.01 –Intraoperative hemorrhage and hematoma of spleen complicating a procedure on the spleen D78.21 –Post-procedural hemorrhage and hematoma of spleen following a procedure on the spleen

ICD-10 Documentation Tips Intra-operative Post-procedural Accidental puncture / laceration Timing: Post-procedure Late effect Same or different body system Classify as: An expected post-procedural condition An unexpected post-procedural condition, related to the patient’s underlying medical comorbidities An unexpected post-procedural condition, unrelated to the procedure An unexpected post-procedural condition related to surgical care (a complication of care) Blood product Central venous catheter Drug: What adverse effect Drug name Correctly prescribed Properly administered Encounter: Initial Subsequent Sequelae

ICD-10 Documentation Tips ICD-10-PCS does not allow for unspecified procedures, clearly document: Body System general physiological system / anatomic region Root Operation objective of the procedure Body Part specific anatomical site Approach technique used to reach the site of the procedure Device Devices left at the operative site

ICD-10 Documentation Tips Most Common Root Operations: Destruction – physical eradication of all or a portion of a body part by direct use of energy, force, or destructive agent Excision – cutting out or off, without replacement, a portion of a body part Drainage – taking or letting out fluids &/or gases from a body part Repair – restoring, to the extent possible, a body part to its normal anatomic structure & function

Summary The 7 Key Documentation Elements: Acuity – acute versus chronic Site – be as specific as possible Laterality – right, left, bilateral for paired organs and anatomic sites Etiology – causative disease or contributory drug, chemical, or non-medicinal substance Manifestations – any other associated conditions External Cause of Injury – circumstances of the injury or accident and the place of occurrence Signs & Symptoms – clarify if related to a specific condition or disease process