1/27/2006 Basic Copy Cataloging (Books) Prepared by Lynnette Fields, Lori Murphy, Kathy Nystrom, Shelley Stone as an LSTA grant “Funding for this grant was awarded by the Illinois State Library (ISL), a Division of the Office of the Secretary of State, using funds provided by the Institute of Museum and Library Service (IMLS), under the Federal Library Services and Technology Act (LSTA).”

2 Session 3: MARC Format What is MARC? Components of a MARC record Common fields

3 What is MARC Format? MAchine-Readable Cataloging Machine-readable cataloging is an international standard for bibliographic records that can be read and interpreted by a computer If the bibliographic record is coded correctly, it will display and index correctly and therefore help library patrons find what they need

4 Understanding MARC Bibliographic Available at:

5 Understanding MARC Authority Records Available at:

6 MARC Authority Record

7 OCLC MARC Record Leader Fixed Field Variable Fields

8 OCLC record with fixed field displayed as a variable field

9 Variable Fields Tags IndicatorsSubfields

10 Tags Three-digit numbers assigned to a particular field –100Personal name main entry –245Title and statement of responsibility –260Publication information

11 Tags are divided into groups according to the first digit 0XXControl numbers and coded information 1XXMain entries 2XXTitles and title paragraph 3XXPhysical description 4XXSeries 5XXNotes 6XXSubjects 7XXAdded entries; linking fields 8XXSeries added entries; holdings 9XXLocal

12 MARC Parallel Tag Structure Personal names end with ‘00’ Corporate names end with ‘10’ Conference names end with ‘11’ Uniform titles end with ‘30’ D. Fritz, TMQ, MARC 21

13 Indicators Indicators help the computer file the information to make it search and display correctly There are two indicator positions in each field; they will either be left blank or contain digits 0-9, depending on the field Indicators are unique to each tag and are very important

14 Indicators (cont.) The shining The 1 st indicator 1 tells the computer to trace (or make an access point) for the title. The 2 nd indicator 4 ignores “the” and the space after it when filing. Indicators mean different things in different fields.

15 Indicators (cont.) Spanish cookery The 1 st indicator 1 creates a note and a title added entry The 2 nd indicator 4 creates the print constant Cover title:

16 Match the Terms to their Definitions 1. Subfield 2. Tag 3. Indicator a) 3 digit number that identifies and begins a field b) Used to help computer file and display information correctly c) Smaller sections of data in a field

17 Common Variable Fields 010Library of Congress control number 020ISBN 100Personal name main entry 245Title and statement of responsibility 246Variant form of the title 250Edition statement 260Publication information 300Physical description 440Traced series statement 490Untraced series or series traced differently

18 Common Variable Fields (cont.) 500General note 504Bibliography 505 Contents 520Summary 521Audience 600Personal name subject heading 650Topical subject heading 651Geographic subject heading 700Personal name added entry 740Title added entry

19 The Joys of Cataloging by Jane Blank Get out your book and completed descriptive cataloging worksheet.

Field (NR) Library of Congress control number Subfield aLCCN Subfield zInvalid or canceled LCCN 010 _ _ $z _ _ If you type the LCCN in OCLC, the number will normalize.

21 Our Book

Field (R) International Standard Book Number Entered with no dashes or spaces Can have multiple 020 fields in a record Subfield aISBN Subfield zInvalid ISBN Subfield cPrice 020 _ _ $z : $c $ _ _

23 Our Book 020_ _ : $c $5.99

24 Call Number Fields 050LC-assigned LC call number RZ440 $b.B Member-assigned LC call number 090 _ _RZ440 $b.B LC-assigned Dewey call number $ Member-assigned Dewey call number 092 _ _ Local call number 099 _ _VHS123

25 1XX Fields 100Personal name main entry _ Maxwell, Robert L. 110Corporate name main entry 110 2_ Chilton Book Company. 111Conference name main entry 111 2_ Conference on Clean Air. 130Uniform title main entry 130 0_ Beowulf.

26 Indicators for the st indicator 0Forename (i.e., Aristotle) 1Surname (i.e., Maxwell, Robert L.) 3Family name (i.e., Smith family) 2 nd indicator Blank

Field (NR) Main Entry – Personal Name (author) Subfield aPersonal name Subfield bNumeration Subfield cTitles and other words associated with the title Subfield qFuller form of the name Subfield dDates associated with the name 100 0_John Paul $b II, $c Pope, $d _Fowler, T. M. $q (Thaddeus Mortimer), $d

Field (NR) Main Entry – Corporate name 1 st indicator1Jurisdiction name 110 1_United States. $b Army. 2 Name in direct order 110 2_Chilton Book Company. 2 nd indicatorBlank Subfield aCorporate name Subfield bSubordinate unit

Indicators 1 st indicator 0No title added entry–-Used when 1XX field is not present 1Added entry for the title 2 nd indicator – Non-filing characters 0No initial article to ignore 1-9Number of characters, spaces and punctuation to ignore because of initial articles

30 List of Initial Articles app-e.html

and its subfields Subfield aTitle proper Subfield nNumber of part/section of a work Subfield pName of part/section of a work Subfield hMedium Subfield bSubtitle Subfield cStatement of responsibility The road goes on $h [microform] : $b but never ends / $c by George Jones An apple a day. $n Pt. 1, $p Core competencies $h [microform] / $c by Steve Jobe.

32 Title from catalog record to MARC The Olympic Games : some surprising events / Sarah Dawson. – Rev. ed. – New York : Scholastic, c The Olympic Games : $b some surprising events / $c Sarah Dawson.

33 Our Book 020_ _ : $c $ The joys of cataloging / $c by Jane Blank.

34 Varying Forms of Title 246 (repeatable) Indicator 1 (determines if a note displays) 1Note, title added entry 3No note, title added entry Indicator 2 (generates the OPAC display) BlankNo information provided 0Portion of title 1Parallel title (title in another language on item) 2Distinctive title (title for issue of a serial) 3Other title 4Cover title 5Added title page title 6Caption title (on first page of print, usually contents page) 7Running title (on each page of print, usually top) 8Spine title

35 Varying Forms of Title 246 Title page:A book of favorite recipes Cover:Cookbook A book of favorite recipes Cookbook OPAC Display Cover title: Cookbook

36 Quick Exercise 245 & years of interpretations 245_ _$a 246_ _ $a The big book of DOLLS 245_ _ $a 246_ _ $a

37 Quick Exercise 245 & years of interpretations 245_ _ 246_ _ The big book of DOLLS 245_ _ 246_ _ 21 years of interpretations years of interpretations 2463 _ Twenty-one years of interpretations The big book of DOLLS The big book of dolls Dolls

Field Edition statement The Olympic Games : some surprising events / Sarah Dawson. – Rev. ed. – New York : Scholastic, c _ _Rev. ed.

39 Our Book 020_ _ : $c $ The joys of cataloging / $c by Jane Blank. 250_ _1 st ed.

Field $a Place of publication, distribution, etc. : $b Name of publisher, distributor, etc., $c date of publication, distribution, etc. The Olympic Games : some surprising events / Sarah Dawson. – Rev. ed. – New York : Scholastic, c _ _ New York : $b Scholastic, $c c2003.

41 Our Book 020_ _ : $c $ The joys of cataloging / $c by Jane Blank. 250_ _1 st ed. 260_ _Chicago, Ill. : $b Catalogers’ Press, $c 2005.

Field Physical Description –Subfield aNumber of pages –Subfield bOther physical details –Subfield cDimensions in cm. –Subfield eAccompanying material p. : $b ill. (some col.), col. map ; $c 21 cm. + $e 1 teacher’s manual v. (unpaged) : $b ill. ; $c 28 cm. 300xii, 576 p. ; $c 24 cm.

43 Our Book 020_ _ : $c $ The joys of cataloging / $c by Jane Blank. 250_ _1 st ed. 260_ _Chicago, Ill. : $b Catalogers’ Press, $c _ _iv, 10 p. : $b ill. ; $c 22 cm.

Field Series Statement (Traced) 1 st indicatorBlank 2 nd indicator0-9 for non-filing characters Subfields aTitle vVolume number 440 _0 Trailblazer series ; $v 2

Field Series Statement (Not traced or traced differently) 1 st indicator0 Not traced 1 Traced differently 2 nd indicatorBlank Subfields aTitle vVolume number 490 0_ Laurel-leaf books 490 1_ Zebra books ; $v _0 Zebra book ; $v 20.

46 Our Book 020_ _ : $c $ The joys of cataloging / $c by Jane Blank. 250_ _1 st ed. 260_ _Chicago, Ill. : $b Catalogers’ Press, $c _ _iv, 10 p. : $b ill. ; $c 22 cm.

47 Notes 500General note 504Bibliography, etc., note 505Contents note 520Summary, etc., note 500 _ _Includes index. 504 _ _Includes bibliographical references (p ) and index _Captives – Gold and treasure – Weapons and warfare.

48 Our Book 020_ _ : $c $ The joys of cataloging / $c by Jane Blank. 250_ _1 st ed. 260_ _Chicago, Ill. : $b Catalogers’ Press, $c _ _iv, 10 p. : $b ill. ; $c 22 cm. 500_ _“You, too, can discover the joys of cataloging! Join our distinguished author in this in-depth study of the world of cataloging”—P. [4] of cover. 504_ _Includes bibliographical references (p. 9) and index.

49 Some 6XX Fields 600Personal name subject heading 610Corporate name subject heading 611Conference name subject heading 650Topical term subject heading 651Geographic name subject heading

Field Personal Name -- Subject Indicator 1 0Forename 1Surname 3Family name Indicator 2 0LC subject heading 1LC subject heading for children’s literature 2Medical subject headings 3National Agricultural Library subject 4Source not specified 5Canadian subject heading 6Repertoire de vedettes-matiere 7Source specified in subfield 2 8Sears

Subject – Personal Name Additional subfields not in 100 Subfield tTitle of a work Subfield vForm subdivision Subfield xTopical subdivision Subfield yChronological subdivision Subfield zGeographic subdivision

Field Topical Term - Subject 1 st indicator - Blank 2 nd indicator – Same as 600 Subfield aTopical term Subfield vForm subdivision Subfield xTopical subdivision Subfield yChronological subdivision Subfield zGeographic subdivision 650 _0 Actresses $z United States $v Biography. 650 _0 Diabetes $x Research $z United States $x Planning.

Geographic Name - Subject Subfield aAny place including countries, cities, states, archaeological sites, celestial bodies, natural features (bays, capes, deserts or mountains) and parks Other subfields from 650 field Indicators – Same as 650 field

Examples 651_0 United States $x History $y Revolution, $v Registers. 651_0 Chicago (Ill.) $v Pictorial works. 651_0 Rocky Mountain National Park (Colo.) $v Juvenile literature.

55 Some 7XX Fields 700Personal name added entry 710Corporate name added entry 711Conference name added entry 740 Title added entry (Analytical or related)

Field Personal name added entry Includes editors, compilers, joint authors, illustrators, etc. Indicator 1 – Same as 100 Indicator 2 –Usually blank –2 for analytical entries only

Example The mother’s day mice / $c by Eve Bunting ; illustrated by Jan Brett _Bunting, Eve, $d _Brett, Jan, $d $e ill.

Example The annual report of the American Library Association / $c prepared by the Budget Department _ American Library Association _ American Library Association. $b Budget Dept.

Field Title added entry used only for analytical titles or related titles Use the 246 field for varying forms of titles for the whole book Indicator for non-filing characters Indicator 2 Blank if no information provided 2 for analytical entries

Field Title proper: The black rider and other stories The black rider and other stories _ Dream of Macdonald -- Partners -- Power of prayer Dream of Macdonald Partners Power of prayer.

61

62 LET’S TAKE A BREAK

63 The Joys of Cataloging by Jane Blank

64 Title and Statement of Responsibility The Joys of Cataloging by Jane Blank 1 st edition Chicago, Ill. Catalogers’ Press 2005

65 Questions??

66 One Down, Four to Go!