My ASU T.R.I.P. Travel Training

Topics Overview Resources General Information Profile setup (review) Travel requests and preapproval Booking Travel

Overview: T.R.I.P. Stands for: T – Travel request R – Reservations I – In-travel status monitoring P – Preparation of expense reports

Overview: Benefits of My ASU T.R.I.P.

Resources Copp Community: travel-systemhttps://copp-community.asu.edu/content/new- travel-system Travel Services Center: Travel Training guides and Videos: traininghttps://cfo.asu.edu/fs-travel- training Travel Policy: Travel Forms: Travel Card FAQs:

General Information Unchanged Travel Forms/Reimbursements In State mileage reimbursements: continue to use A/P form Group travel is the same procedure and forms Business Meal Form is still required Anthony Travel (AT) Phone number: , Grant Information Minority owed Small Business

General Information – Receipts Receipts are required for any expenses greater than $50 that are not placed on the ASU Travel Card (e-receipts). Required Itemized receipts for any dollar amount Food (unless out of pocket per-diem) Car Rental (e-receipts) Hotels (e-receipts) Airfare (ghost card)

General Information – Travel Card Limits $2,500 monthly $5,000 monthly Other amount monthly (require Dean VP approval) U.S. Bank Customer Service Department: After the application is approved by the Dean/VP, it takes approximately 10 working days to receive the card. Used for instate, in county and international travel See Travel card FAQs

Profile Setup Required 1.Log in to My ASU T.R.I.P. 2.Click Profile at the top of the home page. Then, click Profile Settings. 3.Verify that your name matches the information on your driver’s license or passport. If not, change your name at the Office of Human Resources (contact to change 4.Enter a work or home phone number in the Contact Information section. Click Add a New Device to register a mobile device.

Profile Setup Required Cont. 5. Click How do I verify my address? and follow the instructions in the Addresses section. 6. Complete the Emergency Contact section. 7. Confirm that your default ATO and Dean/VP are correct by clicking Request Approvers and Expense Approvers, linked on the left side of the page. To update this information, contact the ASU Travel Service Center

Travel Requests Use travel tab to estimate trip cost Create request Once approved, use four digit code to continue. You can book a trip outside of Contour but: Preapproval in My ASU TRIP is required Must upload itinerary Receipts must be uploaded General Rule in My ASU TRIP, work left to right.

create a request.

book travel.

Questions? Please contact: Michael Mumpower at Travel Team at